County of Maui
Salary:
$3,606.00 Monthly Location :
Maui County (various), HI Job Type:
Permanent Full-Time Job Number:
R-11172 Department:
Department of Water Supply Opening Date:
03/07/2025 Closing Date:
Continuous
Description
Assists in the preparation, pre-auditing, and processing of a variety of vouchered or payroll claims in compliance with pertinent laws, policies, rules, and regulations and/or assists in the review and control of EDP input and output of data for accuracy, completeness and propriety; maintains appropriate control records and files; compiles and tabulates statistical data; and performs other related duties as required.
Distinguishing Characteristics:
Classes in this series are distinguished by the responsibility for supervising and/or performing functions which are concerned with the preparation, examination and processing of voucher or payroll claims and/or the examination and verification of EDP input and output of data. Positions are generally located in the County's central agency and are involved in pre auditing all vouchers and payroll claims submitted for payment by all County agencies and departments.
This class differs from the Pre-Audit Clerk II in that the Pre-Audit Clerk I is responsible for pre-auditing the more routine claims independently and for assisting in the pre-audit of the more difficult claims under supervision; whereas the Pre-Audit Clerk II is independently responsible for pre-auditing voucher claims and/or independently reviews and controls EDP input and output of data. Examples of Duties
The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position.
Verifies and audits items that have been authorized for payment and/or billing. Checks whether correct appropriation symbols and program activities have been charged. Checks documents such as invoices, bills, purchase orders, contracts, etc. for accuracy, propriety of extensions, totals, object symbols, and vender, payee or customer information, etc. Examines payroll claims to determine the validity of payments to employees. Verifies all computations of gross salaries, overtime, leave without pay, temporary assignment and other pay adjustments. Checks worker's compensation payments for compliance with laws, proper appropriations and correct symbols. Checks audit discrepancies with responsible departmental and/or vendor personnel for corrections thereof. Maintains records and compiles and tabulates statistical data. Operates typewriter, adding and calculating machines. May prepare and issue warrants. Answers telephone inquiries. Routes processed materials to other sections as appropriate. Files source documents and other materials pertinent to pre-auditing activities.
Minimum Qualification Requirements
Training and Experience: A combination of education and experience substantially equivalent to graduation from high school and three years of clerical experience, one of which shall have been in the preparation, examination, review, and record maintenance of either payroll, purchasing, revenue/sales data, or processing of claims.
Knowledge of: arithmetic; procedures for preparing and processing payroll and claim vouchers; purchasing and contracting procedures and forms; billing methods and procedures; filing methods; office practices and procedures.
Ability to: make and verify arithmetical computations rapidly; understand and follow oral and written instructions; operate standard office machines; keep records and prepare tabulated reports; establish effective working relationship with others.
Health and Physical condition:
Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper for performance of the duties.
Physical Effort Grouping: Light Supplemental Information
SKILLS ASSESSMENT: Qualified applicants will be required to take an online assessment. Applicants are required to test alone in a quiet, distraction-free area using a reliable computer with a high-speed internet connection, a microphone, a webcam (internal or external), and a Windows or Apple Operating System. Applicants who do not meet the system requirements will be provided an opportunity to take the online assessment on site. APPLICATIONS MAY BE FILED ONLINE AT:
If you have never applied for a job using the NEOGOV system, you must create an account. You will need a username, password, and working email address to create your account. Your detailed work history is required on the application. A resume submitted in lieu of an application will not be sufficient. Furthermore, "See resume" is NOT an acceptable response under the "Work Experience" section. An application containing this response may be deemed incomplete. Applications may be rejected if they are incomplete. EXAMINATIONS ARE ADMINISTERED IN THE COUNTY OF MAUl ONLY
The above examination is being given on an open-competitive basis to establish an eligible list which shall be effective for not more than one year unless extended by the Director of Personnel Services. AN EQUAL OPPORTUNITY EMPLOYER
The County of Maui does not discriminate on the basis of race, sex, sexual orientation, age, religion, color, ancestry, national origin, disability, marital status, pregnancy, arrest and court record, assignment of child support, national guard participation or any other basis covered by state or federal laws governing non-discrimination Pre-Employment/Post-Offer Drug Screening Test:
All applicants, who will enter a safety sensitive position or certain designated categories that the Personnel Services Director has established or who are required by law to be drug tested must pass a pre-employment/post-offer drug screening test as a condition of employment. There is no retesting or re-evaluation process. Cost for the drug screening test shall be borne by the County of Maui. Personnel Services Email: 01
This position requires a combination of education and experience substantially equivalent to graduation from high school and three years of clerical experience, one year of which shall have been in the preparation, examination, review, and record maintenance of either payroll, purchasing, revenue/sales data, or processing of claims. Do you meet these requirements?
Yes No
02
If yes, please indicate at which employer(s) did you gain this experience. (See "resume" is not acceptable.) Required Question
$3,606.00 Monthly Location :
Maui County (various), HI Job Type:
Permanent Full-Time Job Number:
R-11172 Department:
Department of Water Supply Opening Date:
03/07/2025 Closing Date:
Continuous
Description
Assists in the preparation, pre-auditing, and processing of a variety of vouchered or payroll claims in compliance with pertinent laws, policies, rules, and regulations and/or assists in the review and control of EDP input and output of data for accuracy, completeness and propriety; maintains appropriate control records and files; compiles and tabulates statistical data; and performs other related duties as required.
Distinguishing Characteristics:
Classes in this series are distinguished by the responsibility for supervising and/or performing functions which are concerned with the preparation, examination and processing of voucher or payroll claims and/or the examination and verification of EDP input and output of data. Positions are generally located in the County's central agency and are involved in pre auditing all vouchers and payroll claims submitted for payment by all County agencies and departments.
This class differs from the Pre-Audit Clerk II in that the Pre-Audit Clerk I is responsible for pre-auditing the more routine claims independently and for assisting in the pre-audit of the more difficult claims under supervision; whereas the Pre-Audit Clerk II is independently responsible for pre-auditing voucher claims and/or independently reviews and controls EDP input and output of data. Examples of Duties
The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position.
Verifies and audits items that have been authorized for payment and/or billing. Checks whether correct appropriation symbols and program activities have been charged. Checks documents such as invoices, bills, purchase orders, contracts, etc. for accuracy, propriety of extensions, totals, object symbols, and vender, payee or customer information, etc. Examines payroll claims to determine the validity of payments to employees. Verifies all computations of gross salaries, overtime, leave without pay, temporary assignment and other pay adjustments. Checks worker's compensation payments for compliance with laws, proper appropriations and correct symbols. Checks audit discrepancies with responsible departmental and/or vendor personnel for corrections thereof. Maintains records and compiles and tabulates statistical data. Operates typewriter, adding and calculating machines. May prepare and issue warrants. Answers telephone inquiries. Routes processed materials to other sections as appropriate. Files source documents and other materials pertinent to pre-auditing activities.
Minimum Qualification Requirements
Training and Experience: A combination of education and experience substantially equivalent to graduation from high school and three years of clerical experience, one of which shall have been in the preparation, examination, review, and record maintenance of either payroll, purchasing, revenue/sales data, or processing of claims.
Knowledge of: arithmetic; procedures for preparing and processing payroll and claim vouchers; purchasing and contracting procedures and forms; billing methods and procedures; filing methods; office practices and procedures.
Ability to: make and verify arithmetical computations rapidly; understand and follow oral and written instructions; operate standard office machines; keep records and prepare tabulated reports; establish effective working relationship with others.
Health and Physical condition:
Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper for performance of the duties.
Physical Effort Grouping: Light Supplemental Information
SKILLS ASSESSMENT: Qualified applicants will be required to take an online assessment. Applicants are required to test alone in a quiet, distraction-free area using a reliable computer with a high-speed internet connection, a microphone, a webcam (internal or external), and a Windows or Apple Operating System. Applicants who do not meet the system requirements will be provided an opportunity to take the online assessment on site. APPLICATIONS MAY BE FILED ONLINE AT:
If you have never applied for a job using the NEOGOV system, you must create an account. You will need a username, password, and working email address to create your account. Your detailed work history is required on the application. A resume submitted in lieu of an application will not be sufficient. Furthermore, "See resume" is NOT an acceptable response under the "Work Experience" section. An application containing this response may be deemed incomplete. Applications may be rejected if they are incomplete. EXAMINATIONS ARE ADMINISTERED IN THE COUNTY OF MAUl ONLY
The above examination is being given on an open-competitive basis to establish an eligible list which shall be effective for not more than one year unless extended by the Director of Personnel Services. AN EQUAL OPPORTUNITY EMPLOYER
The County of Maui does not discriminate on the basis of race, sex, sexual orientation, age, religion, color, ancestry, national origin, disability, marital status, pregnancy, arrest and court record, assignment of child support, national guard participation or any other basis covered by state or federal laws governing non-discrimination Pre-Employment/Post-Offer Drug Screening Test:
All applicants, who will enter a safety sensitive position or certain designated categories that the Personnel Services Director has established or who are required by law to be drug tested must pass a pre-employment/post-offer drug screening test as a condition of employment. There is no retesting or re-evaluation process. Cost for the drug screening test shall be borne by the County of Maui. Personnel Services Email: 01
This position requires a combination of education and experience substantially equivalent to graduation from high school and three years of clerical experience, one year of which shall have been in the preparation, examination, review, and record maintenance of either payroll, purchasing, revenue/sales data, or processing of claims. Do you meet these requirements?
Yes No
02
If yes, please indicate at which employer(s) did you gain this experience. (See "resume" is not acceptable.) Required Question