WalterLane, Inc.
This range is provided by WalterLane, Inc.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Please make sure you read the following details carefully before making any applications. Base pay range $65,000.00/yr - $85,000.00/yr Direct message the job poster from WalterLane, Inc. Specializing in recruiting services for corporations, non-profit organizations, and family offices. Highly regarded business association in Washington DC is looking to add an executive administrator to their team. Members are the CEO's of the world's largest corporations across all major industries. The organization seeks to foster greater understanding of the major opportunities and challenges facing business now and in the future. In the role of executive administrator, you will directly support the CEO, and work with the Director of Meetings and Administration, and the Director of Membership. The role encompasses a broad range of responsibilities, and you are an integral part of the team. Travel 3 – 4 times annually for exclusive, upscale meetings. You should have a BA and 2+ years of related administrative experience, enjoy working with a small staff, have been in roles where you have interacted with executives and leadership, and want to learn from highly talented individuals. Salary 65 – 85K DOE, hybrid work week (1 day from home and 4 days in office). Comprehensive benefits include fully paid health insurance for individual and dependents, 401K, cell phone, transportation allowance, and a friendly, professional team. Opportunity to grow professionally. RESPONSIBILITIES: Executive Administrative Support: Provide administrative support to the CEO, effectively and proactively anticipating needs while maintaining confidentiality Manage scheduling, coordinate appointments and meetings to ensure efficient use of time Manage travel itineraries (flights, accommodations, ground transportation, and other logistics) Prepare expense reports and reimbursements Liaise with membership and senior executives and external vendors Handle sensitive and confidential documents Additional responsibilities as needed Meeting Planning: Conduct substantive research on topics and speakers Create guest speaker invitation letters Reserve guest speaker travel Coordinate and schedule guest panel prep calls Using Cvent, gather and input information including speaker photo and bio, agenda sessions, and location. Maintain up-to-date information. Assist Director of Meetings and Administration with launch and trouble shoot any issues Attendee communications, including registration/RSVPs, attendee dietary restrictions and special needs, and messaging on the registration platform Membership: Create new member letters, new member information form and annual dues invoice Update and maintain member corporate boards/alma mater spreadsheet Communications: Liaison between the organization and designer/printer to ensure website has the latest updates including membership information, membership changes and any other needs Assist with bi-weekly newsletter, reading all proposed articles and providing feedback REQUIREMENTS: 2+ years of executive administrative support Strong proficiency in MS Office, digitally savvy, database experience Proven ability to manage multiple projects and deadlines simultaneously Poised, positive, and highly professional with a friendly demeanor Proven ability to interact with high level executives with discretion, professionalism and responsiveness Exceptional organizational skills and attention to detail Collaborative team player Strong communication skills, verbal and written Able to travel 3 - 4 times annually Proactive, willing and eager to take on new responsibilities The organization is committed to equal opportunity regardless of race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity, or other characteristics protected by law. Seniority level
Seniority levelAssociate Employment type
Employment typeFull-time Job function
Job functionAdministrative, Other, and General Business IndustriesNon-profit Organizations Referrals increase your chances of interviewing at WalterLane, Inc. by 2x Get notified about new Executive Assistant jobs in
Washington, DC . Founding Federal Executive Assistant, Special Projects DivisionExecutive Assistant to C-level Executive at Association with Healthcare Ties Washington, DC $90,000 - $120,000 10 hours ago Executive Assistant to Investment Firm Team Washington, DC $115,000 - $120,000 2 days ago Executive Assistant, Accounting, AccountingLegal Executive Assistant - Intellectual Property Washington, DC $75,000 - $95,000 1 week ago Washington, DC $60,000 - $62,000 3 weeks ago Washington DC-Baltimore Area $56,000 - $62,400 1 week ago District of Columbia, United States $85,000 - $97,500 1 week ago Rockville, MD $61,000 - $64,000 5 days ago Proposal Manager and Executive Assistant We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
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Please make sure you read the following details carefully before making any applications. Base pay range $65,000.00/yr - $85,000.00/yr Direct message the job poster from WalterLane, Inc. Specializing in recruiting services for corporations, non-profit organizations, and family offices. Highly regarded business association in Washington DC is looking to add an executive administrator to their team. Members are the CEO's of the world's largest corporations across all major industries. The organization seeks to foster greater understanding of the major opportunities and challenges facing business now and in the future. In the role of executive administrator, you will directly support the CEO, and work with the Director of Meetings and Administration, and the Director of Membership. The role encompasses a broad range of responsibilities, and you are an integral part of the team. Travel 3 – 4 times annually for exclusive, upscale meetings. You should have a BA and 2+ years of related administrative experience, enjoy working with a small staff, have been in roles where you have interacted with executives and leadership, and want to learn from highly talented individuals. Salary 65 – 85K DOE, hybrid work week (1 day from home and 4 days in office). Comprehensive benefits include fully paid health insurance for individual and dependents, 401K, cell phone, transportation allowance, and a friendly, professional team. Opportunity to grow professionally. RESPONSIBILITIES: Executive Administrative Support: Provide administrative support to the CEO, effectively and proactively anticipating needs while maintaining confidentiality Manage scheduling, coordinate appointments and meetings to ensure efficient use of time Manage travel itineraries (flights, accommodations, ground transportation, and other logistics) Prepare expense reports and reimbursements Liaise with membership and senior executives and external vendors Handle sensitive and confidential documents Additional responsibilities as needed Meeting Planning: Conduct substantive research on topics and speakers Create guest speaker invitation letters Reserve guest speaker travel Coordinate and schedule guest panel prep calls Using Cvent, gather and input information including speaker photo and bio, agenda sessions, and location. Maintain up-to-date information. Assist Director of Meetings and Administration with launch and trouble shoot any issues Attendee communications, including registration/RSVPs, attendee dietary restrictions and special needs, and messaging on the registration platform Membership: Create new member letters, new member information form and annual dues invoice Update and maintain member corporate boards/alma mater spreadsheet Communications: Liaison between the organization and designer/printer to ensure website has the latest updates including membership information, membership changes and any other needs Assist with bi-weekly newsletter, reading all proposed articles and providing feedback REQUIREMENTS: 2+ years of executive administrative support Strong proficiency in MS Office, digitally savvy, database experience Proven ability to manage multiple projects and deadlines simultaneously Poised, positive, and highly professional with a friendly demeanor Proven ability to interact with high level executives with discretion, professionalism and responsiveness Exceptional organizational skills and attention to detail Collaborative team player Strong communication skills, verbal and written Able to travel 3 - 4 times annually Proactive, willing and eager to take on new responsibilities The organization is committed to equal opportunity regardless of race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity, or other characteristics protected by law. Seniority level
Seniority levelAssociate Employment type
Employment typeFull-time Job function
Job functionAdministrative, Other, and General Business IndustriesNon-profit Organizations Referrals increase your chances of interviewing at WalterLane, Inc. by 2x Get notified about new Executive Assistant jobs in
Washington, DC . Founding Federal Executive Assistant, Special Projects DivisionExecutive Assistant to C-level Executive at Association with Healthcare Ties Washington, DC $90,000 - $120,000 10 hours ago Executive Assistant to Investment Firm Team Washington, DC $115,000 - $120,000 2 days ago Executive Assistant, Accounting, AccountingLegal Executive Assistant - Intellectual Property Washington, DC $75,000 - $95,000 1 week ago Washington, DC $60,000 - $62,000 3 weeks ago Washington DC-Baltimore Area $56,000 - $62,400 1 week ago District of Columbia, United States $85,000 - $97,500 1 week ago Rockville, MD $61,000 - $64,000 5 days ago Proposal Manager and Executive Assistant We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
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