SAN FRANCISCO SYMPHONY
AIM Scheduling Coordinator
SAN FRANCISCO SYMPHONY, San Francisco, California, United States, 94199
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AIM Scheduling Coordinator
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San Francisco Symphony 14 hours ago Be among the first 25 applicants Join to apply for the
AIM Scheduling Coordinator
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San Francisco Symphony Description
Find out more about this role by reading the information below, then apply to be considered.
Adventures in Music (AIM) Coordinator
Education
Work Status
Part-Time
Fixed Term/Temporary Assignment: September 3, 2025, through May 22, 2026
Payroll Type
Non-Exempt
Location of Job:
Davies Symphony Hall
San Francisco, CA
Salary
$29.21-$34.86
Schedule
Hybrid
Regular Hours
9am-3pm Fall 2025, 9am-1pm Spring 2026
Reports To
Associate Director, Education Programs
Supervisory
No
Fixed Term/Temporary Assignment: September 3, 2025, through May 22, 2026
ORGANIZATIONAL PROFILE
The San Francisco Symphony is among the most adventurous and innovative arts institutions in the United States, celebrated for its artistic excellence, creative performance concepts, award-winning recordings, and standard-setting education and community engagement programs. Since it was established in 1911, the Symphony has grown in acclaim under a succession of distinguished music directors: Henry Hadley, Alfred Hertz, Basil Cameron, Issay Dobrowen, Pierre Monteux, Enrique Jordá, Josef Krips, Seiji Ozawa, Edo de Waart, Herbert Blomstedt, Michael Tilson Thomas, and Esa-Pekka Salonen.
The San Francisco Symphony presents more than 200 concerts and presentations annually for an audience of nearly 350,000 in its home of Davies Symphony Hall and around the Bay Area. A cornerstone of its mission, the San Francisco Symphony provides some of the most extensive education and community programs offered by any American orchestra. The Symphony’s free music education experiences engage students in grades 1–12 throughout the San Francisco Unified School District (SFUSD), serving more than 25,000 students annually.
In 2001, the SF Symphony became the first American orchestra to launch its own in-house record label SFS Media. Recorded live in concert and engineered at Davies Symphony Hall, SFS Media recordings showcase music by contemporary composers as well as core classical masterworks. San Francisco Symphony radio broadcasts, the first in the nation to feature symphonic music when they began in 1926, today carry the Orchestra’s concerts across the country. In 2004, the SF Symphony launched the groundbreaking multimedia Keeping Score series on PBS-TV and the web; the series was made available for unlimited free streaming on the Symphony’s YouTube channel in 2020. In 2014, the San Francisco Symphony inaugurated SoundBox, an experimental and eclectic live music series, which takes place in an alternative performance space located backstage at Davies Symphony Hall. In 2023, the San Francisco Symphony partnered with Apple for the launch of a new classical music streaming app, Apple Music Classical, and has since released 15 spatial audio recordings of live concert performances through the app. For its adventurous programming, the Symphony has been honored 19 times by the American Society of Composers, Authors and Publishers, and the Symphony’s recordings have garnered France’s Grand Prix du Disque and Britain’s Gramophone Award, as well as 17 Grammy Awards.
VALUES STATEMENT
The San Francisco Symphony is committed to cultivating an environment of inclusion, equity, and diversity for our staff, musicians, patrons, and community. As leaders and innovators of our inherited tradition of orchestral music, we acknowledge our responsibility to identify and dismantle the oppressive barriers that we have historically maintained. We resolve to hold ourselves accountable, devote resources, and embrace change by centering racial equity and listening to and learning from marginalized voices. We recognize that this is an ongoing, sometimes uncomfortable practice, and continue to learn and evolve.
We welcome applicants who are enthusiastic to join us on this journey.
Job Summary
The Adventures in Music (AIM) Scheduling Coordinator administers and implements scheduling of six music ensembles of professional musicians for appearances at all San Francisco Unified School District Elementary schools, as well as a handful of private schools. Working closely with the AD, EM, the position is responsible for precise and accurate scheduling; seamless communication to schools, ensembles, and the Symphony; and accurate and precise tracking of fluid scheduling details. The Scheduling Coordinator also provides support for other aspects of the AIM program and additional educational initiatives.
The position works on behalf of the San Francisco Symphony’s innovative and award-winning Adventures in Music (AIM) program, which serves nearly 20,000 students on 81 campuses with more than 800 in-school ensemble presentations per year. The position reports to the Associate Director, Education Programs, and works closely with the Education Programs Manager.
This temporary position is scheduled to end May 22, 2026, and is not eligible for San Francisco Symphony sponsored benefits. However, the Coordinator may be eligible for certain benefits through select city, state, and federal ordinances.
The role requires fixed hours from 9am-3pm, Monday through Friday, September through December 2025. In January 2026, fixed hours will shift to 9am-1pm.
Qualifications
RESPONSIBILITIES
Precise scheduling of 6 different AIM ensembles (3 for the AIM I program, and another 3 for the AIM II program), utilizing information provided on ensemble and school availability. Create and maintain thorough and accurate records of all scheduling activities that adhere to program requirements. Responsible for all management and maintenance of the Education Department’s AIM Arts Vision database, including annual school data collection and updates. Maintain an accurate and complete schedule of performances on ArtsVision, adding new engagements on an ongoing basis while accommodating school and ensemble scheduling needs. Update ArtsVision lists and layouts as needed. Precise and accurate reportage of scheduling data to ensembles, schools, and SFS Education Department staff. Production and distribution of weekly scheduling documentation, including confirmations, memos, and reminders to school contacts, teachers, ensemble leaders, as well as Symphony Education Department staff. Handle emergency rescheduling requests. Update documentation and notify schools, and ensembles accordingly. Communicate directly with AIM contacts, teachers, and ensembles to answer any questions about schedule. During the performance season, track hours and accrual of SF City-sponsored benefits for all AIM ensemble artists on a weekly basis. Assist Education Department staff with other tasks as needed, including mailings, payroll verification, and inventory management
Qualifications
Bachelor’s degree preferred Experience with ArtsVision is desirable; willingness to undergo training in use of customized scheduling software is required. Strong proficiency and demonstrated expertise with Microsoft Office Suite and Google Workspace, with an emphasis on complex mail merges and database manipulation. Must be highly detailed and work with a high degree of accuracy in recordkeeping, data entry, and reportage. Ability to edit and verify your own work to ensure integrity. Ability to complete tasks accurately and on schedule. Demonstrated problem solving skills; ability to troubleshoot and identify scheduling anomalies and generate solutions. Demonstrated capability to work as part of a team, with a range of diverse personalities and settings, including school personnel, musicians, and SFS Education Department staff. Ability to maintain professional phone and email correspondence with various constituents Seniority level
Seniority levelEntry level Employment type
Employment typeTemporary Job function
Job functionAdministrative IndustriesPerforming Arts Referrals increase your chances of interviewing at San Francisco Symphony by 2x Get notified about new Scheduling Coordinator jobs in
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AIM Scheduling Coordinator
role at
San Francisco Symphony 14 hours ago Be among the first 25 applicants Join to apply for the
AIM Scheduling Coordinator
role at
San Francisco Symphony Description
Find out more about this role by reading the information below, then apply to be considered.
Adventures in Music (AIM) Coordinator
Education
Work Status
Part-Time
Fixed Term/Temporary Assignment: September 3, 2025, through May 22, 2026
Payroll Type
Non-Exempt
Location of Job:
Davies Symphony Hall
San Francisco, CA
Salary
$29.21-$34.86
Schedule
Hybrid
Regular Hours
9am-3pm Fall 2025, 9am-1pm Spring 2026
Reports To
Associate Director, Education Programs
Supervisory
No
Fixed Term/Temporary Assignment: September 3, 2025, through May 22, 2026
ORGANIZATIONAL PROFILE
The San Francisco Symphony is among the most adventurous and innovative arts institutions in the United States, celebrated for its artistic excellence, creative performance concepts, award-winning recordings, and standard-setting education and community engagement programs. Since it was established in 1911, the Symphony has grown in acclaim under a succession of distinguished music directors: Henry Hadley, Alfred Hertz, Basil Cameron, Issay Dobrowen, Pierre Monteux, Enrique Jordá, Josef Krips, Seiji Ozawa, Edo de Waart, Herbert Blomstedt, Michael Tilson Thomas, and Esa-Pekka Salonen.
The San Francisco Symphony presents more than 200 concerts and presentations annually for an audience of nearly 350,000 in its home of Davies Symphony Hall and around the Bay Area. A cornerstone of its mission, the San Francisco Symphony provides some of the most extensive education and community programs offered by any American orchestra. The Symphony’s free music education experiences engage students in grades 1–12 throughout the San Francisco Unified School District (SFUSD), serving more than 25,000 students annually.
In 2001, the SF Symphony became the first American orchestra to launch its own in-house record label SFS Media. Recorded live in concert and engineered at Davies Symphony Hall, SFS Media recordings showcase music by contemporary composers as well as core classical masterworks. San Francisco Symphony radio broadcasts, the first in the nation to feature symphonic music when they began in 1926, today carry the Orchestra’s concerts across the country. In 2004, the SF Symphony launched the groundbreaking multimedia Keeping Score series on PBS-TV and the web; the series was made available for unlimited free streaming on the Symphony’s YouTube channel in 2020. In 2014, the San Francisco Symphony inaugurated SoundBox, an experimental and eclectic live music series, which takes place in an alternative performance space located backstage at Davies Symphony Hall. In 2023, the San Francisco Symphony partnered with Apple for the launch of a new classical music streaming app, Apple Music Classical, and has since released 15 spatial audio recordings of live concert performances through the app. For its adventurous programming, the Symphony has been honored 19 times by the American Society of Composers, Authors and Publishers, and the Symphony’s recordings have garnered France’s Grand Prix du Disque and Britain’s Gramophone Award, as well as 17 Grammy Awards.
VALUES STATEMENT
The San Francisco Symphony is committed to cultivating an environment of inclusion, equity, and diversity for our staff, musicians, patrons, and community. As leaders and innovators of our inherited tradition of orchestral music, we acknowledge our responsibility to identify and dismantle the oppressive barriers that we have historically maintained. We resolve to hold ourselves accountable, devote resources, and embrace change by centering racial equity and listening to and learning from marginalized voices. We recognize that this is an ongoing, sometimes uncomfortable practice, and continue to learn and evolve.
We welcome applicants who are enthusiastic to join us on this journey.
Job Summary
The Adventures in Music (AIM) Scheduling Coordinator administers and implements scheduling of six music ensembles of professional musicians for appearances at all San Francisco Unified School District Elementary schools, as well as a handful of private schools. Working closely with the AD, EM, the position is responsible for precise and accurate scheduling; seamless communication to schools, ensembles, and the Symphony; and accurate and precise tracking of fluid scheduling details. The Scheduling Coordinator also provides support for other aspects of the AIM program and additional educational initiatives.
The position works on behalf of the San Francisco Symphony’s innovative and award-winning Adventures in Music (AIM) program, which serves nearly 20,000 students on 81 campuses with more than 800 in-school ensemble presentations per year. The position reports to the Associate Director, Education Programs, and works closely with the Education Programs Manager.
This temporary position is scheduled to end May 22, 2026, and is not eligible for San Francisco Symphony sponsored benefits. However, the Coordinator may be eligible for certain benefits through select city, state, and federal ordinances.
The role requires fixed hours from 9am-3pm, Monday through Friday, September through December 2025. In January 2026, fixed hours will shift to 9am-1pm.
Qualifications
RESPONSIBILITIES
Precise scheduling of 6 different AIM ensembles (3 for the AIM I program, and another 3 for the AIM II program), utilizing information provided on ensemble and school availability. Create and maintain thorough and accurate records of all scheduling activities that adhere to program requirements. Responsible for all management and maintenance of the Education Department’s AIM Arts Vision database, including annual school data collection and updates. Maintain an accurate and complete schedule of performances on ArtsVision, adding new engagements on an ongoing basis while accommodating school and ensemble scheduling needs. Update ArtsVision lists and layouts as needed. Precise and accurate reportage of scheduling data to ensembles, schools, and SFS Education Department staff. Production and distribution of weekly scheduling documentation, including confirmations, memos, and reminders to school contacts, teachers, ensemble leaders, as well as Symphony Education Department staff. Handle emergency rescheduling requests. Update documentation and notify schools, and ensembles accordingly. Communicate directly with AIM contacts, teachers, and ensembles to answer any questions about schedule. During the performance season, track hours and accrual of SF City-sponsored benefits for all AIM ensemble artists on a weekly basis. Assist Education Department staff with other tasks as needed, including mailings, payroll verification, and inventory management
Qualifications
Bachelor’s degree preferred Experience with ArtsVision is desirable; willingness to undergo training in use of customized scheduling software is required. Strong proficiency and demonstrated expertise with Microsoft Office Suite and Google Workspace, with an emphasis on complex mail merges and database manipulation. Must be highly detailed and work with a high degree of accuracy in recordkeeping, data entry, and reportage. Ability to edit and verify your own work to ensure integrity. Ability to complete tasks accurately and on schedule. Demonstrated problem solving skills; ability to troubleshoot and identify scheduling anomalies and generate solutions. Demonstrated capability to work as part of a team, with a range of diverse personalities and settings, including school personnel, musicians, and SFS Education Department staff. Ability to maintain professional phone and email correspondence with various constituents Seniority level
Seniority levelEntry level Employment type
Employment typeTemporary Job function
Job functionAdministrative IndustriesPerforming Arts Referrals increase your chances of interviewing at San Francisco Symphony by 2x Get notified about new Scheduling Coordinator jobs in
San Francisco, CA . San Francisco, CA $71,000.00-$116,000.00 2 days ago San Francisco, CA $90,000.00-$105,000.00 2 weeks ago San Francisco, CA $75,000.00-$80,000.00 10 hours ago Luxury Office Coordinator - San Francisco San Francisco, CA $74,400.00-$105,250.00 5 days ago Executive Assistant, eero Internal Operations San Francisco, CA $79,200.00-$105,600.00 1 day ago San Francisco, CA $60,000.00-$80,000.00 6 hours ago San Francisco, CA $40.38-$55.48 4 days ago San Francisco, CA $26.00-$28.00 2 weeks ago San Francisco, CA $47.16-$67.50 2 weeks ago Executive Assistant to Founder - Early Stage Start Up San Francisco, CA $130,000.00-$160,000.00 3 days ago San Francisco, CA $79,100.00-$166,000.00 1 day ago San Francisco, CA $40.38-$55.48 3 weeks ago San Francisco, CA $75,000.00-$90,000.00 2 days ago Executive Operations Assistant to the CEO San Francisco, CA $80,000.00-$90,000.00 2 weeks ago San Francisco, CA $70,000.00-$110,000.00 4 days ago San Francisco, CA $100,000.00-$200,000.00 3 weeks ago San Francisco, CA $47.16-$67.50 21 hours ago Oakland, CA $88,825.00-$120,175.00 1 month ago San Francisco, CA $100,000.00-$150,000.00 1 day ago San Francisco County, CA $48,952.00-$73,428.00 3 weeks ago San Francisco, CA $80,000.00-$100,000.00 2 weeks ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr