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Live Nation Entertainment

Insomniac - Project Manager, Site Production

Live Nation Entertainment, Los Angeles, California, United States, 90079

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Stage Production Project Manager

Insomniac Events is seeking a highly motivated and proactive Stage Production Project Manager to join the Stage Production team in Los Angeles. We are seeking a Stage Production Project Manager to support the functions of Insomniac's Stage Production Department. This position reports to the Stage Producer. This is not a remote position. Responsibilities Become familiar with stage drawings, specifications and other documents concerning assigned projects Build and evolve production folders for each festival Maintain vendor database with regular updates Update and manage Stage production dropbox Take notes and relay tasks from stage production-related meetings Update and distribute music & staging guides, calendars, vendor sheets, crew sheets, design due dates, etc. Arrange and coordinate all US visas needed for Insomniac Coordinate/track shipping schedules, and send warehouse shipping list Manage and execute show advancing and scheduling with vendors and stage managers (machinery, labor, power, offices, credentials, meals, parking, radios, vehicles, barricade, internet, fencing, photo lifts, quartermaster items, travel, etc) Review, red-line, and approve submitted advances Coordinate & distribute stage drawings, engineering, pixel maps, lighting plots/patch, audio plots SFX plots from vendors Send stage managers stage designs, schedules, and all other necessary, relevant info Send stage vendors the stage schedules and coordinate any scheduling discrepancies Maintaining Executive Producer's calendar, working with other executive assistants in scheduling and setting site visits, meetings, and issuing reminders Attend site visits with Executive Producer, attend meetings, and produce digital minutes/reminders e.g. stage production meetings, Fire Marshall, county, venue officials, etc Collect Stage Engineering & Fire Certs for all stages and structures Submit Engineering to County pay for and obtain event permits Coordinate writing of SWAP and other documentations Work with Stage Producer and Technical Production Manager to advance technical riders with artists & agents and collate information into stage specific folders Assist with various artist correspondence with artists such as SFX allocations, additional SFX ordering, LD/ VJ programming, sound check scheduling, artist NDA's, watermarked stage drawings, etc Assist with writing and distributing artist production packs for Artists Collate and print stage production packs for stage managers and DJ techs Collate artist backline/ DJ gear/ power / crew needs Liaise with talent department and artist relations Provide Executive Producer support with expenses, travel and entertainment booking Collect P-card and T&E card receipts submit expenses regularly Gather production vendor quotes/invoices in order to forecast/finalize budgets Collect, submit, track, and store invoices Track down all custom video content Collaborate with Entertainment Dept. to discuss stage access for performers Track and submit guest list requests for the Stage Production Dept Send stage photo requests Execute day to day tasks as needed On-Site Print all office items and Stage Manager items (SWAP's, emergency messages, set times, etc) Build out & purchase items for production kits Monitor sizes and placements of structures, stages, FOH, fencing, barricade, etc. Routinely check all stages and site builds to ensure accuracy and safety handle rush purchases for all last minute stage/site needs Meet with stage managers and vendors before show see what stage elements need to be fixed or changed Take notes in real-time for After Action Report Track & collect all production items used or lent & return to site ops Pack up road cases/road packs Collect all notes from stage managers for After Action Report post-show International Shows Collect and track travel lists Send out, collect, compile, and distribute department & vendor riders/advances Build out and confirm Insomniac International Riders (office spaces & their locations, vehicles, power, internet, tables, chairs, translators, etc) Manage, operate, and distribute all show advancing & scheduling needs for all departments (credentials, meals, parking, radios, vehicles, machinery, labor, power, comm, offices, artist rooms, barricade, internet, photo lifts, etc) Handle all Production & Operations needs (determine radio channel stacks, credential types/access/distribution, catering meal times and menus, security needs & concerns, photo & film credentialing/access, artist relations assistance, stage production, site operations, health and safety, etc) Obtain visas (determine visa processes & timelines with partners, collect passport information from all staff, distribute & collect all necessary paperwork, coordinate consulate deliveries, etc) Book, track, and manage all travel (flights, hotel, ground transportation {to and from airport / to and from venue}) Track trucking/freight/load-unload schedules Coordinate production meetings pre-show and during show Print and distribute all necessary office information Be the production/operations catch-all, answer and solve all show needs for all departments and vendors Manage and assist Guest List operations (build & share guest list template, update and distribute, create and send out guest list confirmations, assist operation) Coordinate accounting reimbursables assist with settling all departments involved Set up After Action meeting Collect all notes Qualifications 2+ years' experience with festival production and operations Excellent organizational skills Detail-oriented and able to coordinate multiple work streams under deadline pressure Ability to take initiative, problem solve and perform research Knowledge of the principles of target marketing Extensive knowledge of Microsoft Office programs, particularly MS Excel and PowerPoint General knowledge of live entertainment and Insomniac brands/shows Knowledge of concert promotion and live event business is a plus Some travel may be required Work Environment Must be able to tolerate loud noise levels & busy environments May work in drastic temperature climates Must be willing to work during evening and weekend hours, as required, to meet deadlines Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa. Equal Employment Opportunity Insomniac strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation. We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas. Hiring Practices The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Insomniac recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms. Hiring Salary Range: $70,000.00 - $85,000.00 USD