Phillips Auctioneers
PRIMARY FUNCTION
This position is responsible for property receipt, release and inventory maintenance of artwork and design. Phillips values a workforce with a wide variety of experiences, backgrounds and skills, so we encourage you to apply even if you do not meet all the qualifications.
DUTIES AND RESPONSIBILITIES •Receive and release property at warehouse and Park Avenue gallery •Tag, label, and document inbound and outbound property. •Update the Property Management System with accurate data entries. •Manage the department's inbox, responding to collection inquiries and general queries promptly. •Delegate tasks to departmental art handlers at the warehouse or Park Avenue gallery •Assist in the safe storage of property at the warehouse and gallery •Coordinate the preparation and receiving of transfers at the warehouse and gallery •Load and unload trucks, moving crated/packed works within the warehouse and the gallery •Perform artwork condition reports •Provide exceptional customer service to clients, both internal and external. •Provide Exceptional customer service to shippers •Manage collection orders and property release •Coordinate the transfer of aged inventory to an off-site warehouse. •Generate aging reports for inventory management. •Conduct semi-annual physical inventory •Assist in constructing or retrofitting crates for artworks •Handle the packing and unpacking of artworks •Operating a forklift to move property and crates as needed •Dispose of materials and unused crates in warehouse and gallery •Assist with clearance project document, send off-site, and follow-up on old property •Perform other ad-hoc duties as requested
PROFESSIONAL SKILLS AND EXPERIENCE •3 years' experience in an auction house, gallery, museum, or art handing company is required •Strong attention to detail and organizational skills •Excellent communication and customer service skills •Flexibility and adaptability to handle various tasks •Physical ability to lift and move heavy objects when required •Working knowledge of and experience with various packing methods suitable for a wide range of media is preferred. •Forklift and Pallet jack operation experience, preferred •Proficiency in MS Office Suite/Outlook is preferred •Familiarity with Voxme or other Warehouse Management software is preferred.
EDUCATION AND TRAINING •Bachelor of Arts, preferred •A background in Fine Arts is preferred. •Fine Arts background, preferred •Knowledge of foreign languages such as French, Spanish, Italian, or German is helpful.
PERSONAL ATTRIBUTES •Ability to handle delicate and fragile artworks is required. •Must be able to work professionally and responsibly with clients, shippers, and all areas within the business. •Ability to lift heavy objects such as crates, pedestals and auction furniture •Proactive with excellent organizational skills •High degree of time and resource management skills with the ability to work under pressure and prioritize to meet strict deadlines •Ability to deal effectively and efficiently with multiple tasks •Dependable, consistent and punctual attendance, required
WORKING CONDITIONS •Work is undertaken in our Long Island City warehouse and Park Avenue galleries •Requires local travel between gallery and warehouse locations •Evening and weekend work as required
ADDITONAL INFORMATION •The hourly pay range for the role is $25.00-$27.00 per hour.
This position is responsible for property receipt, release and inventory maintenance of artwork and design. Phillips values a workforce with a wide variety of experiences, backgrounds and skills, so we encourage you to apply even if you do not meet all the qualifications.
DUTIES AND RESPONSIBILITIES •Receive and release property at warehouse and Park Avenue gallery •Tag, label, and document inbound and outbound property. •Update the Property Management System with accurate data entries. •Manage the department's inbox, responding to collection inquiries and general queries promptly. •Delegate tasks to departmental art handlers at the warehouse or Park Avenue gallery •Assist in the safe storage of property at the warehouse and gallery •Coordinate the preparation and receiving of transfers at the warehouse and gallery •Load and unload trucks, moving crated/packed works within the warehouse and the gallery •Perform artwork condition reports •Provide exceptional customer service to clients, both internal and external. •Provide Exceptional customer service to shippers •Manage collection orders and property release •Coordinate the transfer of aged inventory to an off-site warehouse. •Generate aging reports for inventory management. •Conduct semi-annual physical inventory •Assist in constructing or retrofitting crates for artworks •Handle the packing and unpacking of artworks •Operating a forklift to move property and crates as needed •Dispose of materials and unused crates in warehouse and gallery •Assist with clearance project document, send off-site, and follow-up on old property •Perform other ad-hoc duties as requested
PROFESSIONAL SKILLS AND EXPERIENCE •3 years' experience in an auction house, gallery, museum, or art handing company is required •Strong attention to detail and organizational skills •Excellent communication and customer service skills •Flexibility and adaptability to handle various tasks •Physical ability to lift and move heavy objects when required •Working knowledge of and experience with various packing methods suitable for a wide range of media is preferred. •Forklift and Pallet jack operation experience, preferred •Proficiency in MS Office Suite/Outlook is preferred •Familiarity with Voxme or other Warehouse Management software is preferred.
EDUCATION AND TRAINING •Bachelor of Arts, preferred •A background in Fine Arts is preferred. •Fine Arts background, preferred •Knowledge of foreign languages such as French, Spanish, Italian, or German is helpful.
PERSONAL ATTRIBUTES •Ability to handle delicate and fragile artworks is required. •Must be able to work professionally and responsibly with clients, shippers, and all areas within the business. •Ability to lift heavy objects such as crates, pedestals and auction furniture •Proactive with excellent organizational skills •High degree of time and resource management skills with the ability to work under pressure and prioritize to meet strict deadlines •Ability to deal effectively and efficiently with multiple tasks •Dependable, consistent and punctual attendance, required
WORKING CONDITIONS •Work is undertaken in our Long Island City warehouse and Park Avenue galleries •Requires local travel between gallery and warehouse locations •Evening and weekend work as required
ADDITONAL INFORMATION •The hourly pay range for the role is $25.00-$27.00 per hour.