New Jersey Courts
Administrative Specialist 3 (Municipal Division)
New Jersey Courts, New Brunswick, New Jersey, us, 08933
Salary:
$59,661.54 - $96,767.80 Annually Location :
New Brunswick, NJ Job Type:
Full Time Remote Employment:
Flexible/Hybrid Job Number:
2025-11884 Central Office/Vicinage:
Middlesex Vicinage Division:
Municipal Opening Date:
07/30/2025 Closing Date:
8/18/2025 11:59 PM Eastern
Description If another position becomes available within five months of this recruitment's closing date, the applicant pool from this posting may be used to fill additional vacancies.
When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public's trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work. SALARY:
The salary range for this position is $59,661.54 to $96,767.80 for Schedule A, and $59,661.54 to $91,929.42 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater.Judiciary employees hired prior to June 3, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after June 3, 2014, are considered Schedule B. The Judiciary offers a strong opportunity for growth.
The Middlesex Vicinage - Municipal Division - is seeking a decisive and goal-oriented professional with excellent interpersonal, communication and technical skills who is committed to total quality management and superior customer service.
Under the direction of the Court Executive 2B (Municipal Division Manager) and Court Executive 1B (Assistant Division Manager), the selected candidate will perform professional administrative functions in overseeing and supporting the Vicinage's 25 municipal courts.
Duties include but are not limited to: conducting mandatory on-site court visitations, financial audits, and monitoring of municipal courts to evaluate procedural compliance with the New Jersey Rules of Court, Supreme Court Directives, laws and established policies and procedures governing the operation of municipal courts; performing analysis and recommending resolutions to complex financial issues; assisting as needed with reviewing municipal court budget proposals and identifying deficiencies in the preparation of the final budgets submitted to the Assignment Judge; monitoring case management, analyzing backlog and preparing backlog reduction plans; establishing court workflow systems and procedures; reviewing and assisting with preparation of security plans; investigating and responding to customer complaints and inquiries; facilitating discussion among state, county and local officials; preparing written reports and non-routine correspondence; assisting with presentations and trainings for judges, court administrators, staff, and/or the public; providing technical assistance to municipal judges and court staff; developing, implementing and monitoring action plans for courts in crisis; working on multiple assignments while ensuring effective time management and prioritization; participating as a positive member of a professional team; providing excellent quality customer service to internal and external customers; maintaining confidentiality of the Division and court matters; treating everyone with dignity and respect; establishing working relationships while serving as a subject matter expert; and other duties as assigned. The selected candidate will display a strong work ethic and possess excellent written and verbal communication skills.
Knowledge of municipal court processes, policies and procedures and a strong working knowledge of the judiciary's municipal court computer applications is a plus. Proficiency in Excel, Access, PowerPoint, and Word is preferred.
Note: This position will require travel to municipal courts throughout the Middlesex Vicinage. REMOTE WORK
:
The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.
Example of Duties Regular and predictable physical presence and availability at the worksite and/or remotely is an essential function of this position. Conduct mandatory annual on-site municipal court visitations, financial audits, and monitoring of municipal courts, including security measures. Evaluate procedural compliance with the New Jersey Rules of Court, Supreme Court Directives, laws, and established policies and procedures governing the operation of municipal courts. Monitor case management techniques and offer suggestions for improvement. Analyze backlog and prepare backlog reductions plans. Review reports to assess court staffing levels and case management needs. Serve as liaison to Pretrial Services regarding Violations of Monitoring and assist with overseeing the jail population and arranging for daily bail reviews. Assist with managing attorney screenings for Pro Bono assignments in the Middlesex Vicinage. Investigate and respond to customer complaints and inquiries. Prepare detailed and comprehensive written reports, presentations and non-routine correspondence. Mentor, coach, train and motivate court staff; act as a lead worker and assist with training/mentoring Division staff. Provide technical assistance to Municipal Judges and court staff. Develop, implement and create action plans for courts in crisis. Work on multiple assignments, while ensuring effective time management and prioritization. Review and interpret changes affecting the operations of municipal courts. Recommend improvements for the Division and municipal courts. Develop projects or programs and follow up on deadlines to ensure that all 25 municipal courts are running efficiently. Perform other related duties as required.
Qualifications Graduation from an accredited college or university with a bachelor's degree and three years of professional experience in purchasing, facilities management, operations management, records retention, transcript services, jury management, statistical reporting, investigations and/or library administration.
Substitution:
Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits. An associate's degree and two years of additional paraprofessional and/or professional experience may be substituted for a bachelor's degree. A master's degree may be substituted for one year of experience. A law degree may be substituted for two years of experience.
Education Note:
Degrees conferred outside of the United States must be evaluated by a recognized evaluation service. (See )
Supplemental Information Driver's License:
Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.
Authorization to Work:
US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.
Special Note:
Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.
Residency Law:
In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.
HOW TO APPLY:
The NJ Judiciary requires all applicants to complete the application process fully and as instructed. All applicants must complete the work experience and education sections and attach any required documents. Applications must describe all relevant work experience in detail, beginning with your current or most recent job, including military service (indicate rank), internships and job-related volunteer work, if applicable. Use a separate section to describe each position. Applicants who indicate "see resume" or enter their initials to acknowledge that they have skipped the Work History and Education sections will not be considered, unless they do not possess any education history or work experience. Only applicants that follow the application instructions and submit completed applications will be considered.
The New Jersey Judiciary consists of: the Supreme Court, the Superior Court including the Appellate Division and the Trial Court of the 15 vicinages in New Jersey, the Tax Court and the Municipal Court System. The Administrative Office of the Courts provides technical assistance, operational support, training, research and development, budget and personnel coordination, and development and operation of information systems for the Courts of New Jersey. The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action Employer Committed to Ensuring an Open Door to Justice
NeoGov applicant support at 1-877-204-4442 (toll free call) Monday through Friday, 6:00 AM to 6:00 PM Mountain Time (MT) New Jersey Courts offers an exciting and rewarding public service career with incredible employee benefits for
full-time employees only
and their eligible dependents such as:
State Health Benefits Program including options for medical, dental and prescription coverage Public Employee's Retirement System pension program Federal Student Loan Forgiveness for employees with 10 years or more of service Generous leave program which includes vacation, personal and sick leave and 13 annual paid holidays Voluntary investment programs separate from and in addition to the pension plan through the Deferred Compensation Plan and the Supplemental Annuity Trust of New Jersey (SACT) Comprehensive training offerings including LinkedIn Learning. Tax Savings Programs including the Premium Option Plan, Medical Flexible Spending Account and Dependent Care Flexible Spending Account and Commuter TaxSave NJBest 529 College Savings Plan Member Term Life Coverage including basic and optional plans
$59,661.54 - $96,767.80 Annually Location :
New Brunswick, NJ Job Type:
Full Time Remote Employment:
Flexible/Hybrid Job Number:
2025-11884 Central Office/Vicinage:
Middlesex Vicinage Division:
Municipal Opening Date:
07/30/2025 Closing Date:
8/18/2025 11:59 PM Eastern
Description If another position becomes available within five months of this recruitment's closing date, the applicant pool from this posting may be used to fill additional vacancies.
When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public's trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work. SALARY:
The salary range for this position is $59,661.54 to $96,767.80 for Schedule A, and $59,661.54 to $91,929.42 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater.Judiciary employees hired prior to June 3, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after June 3, 2014, are considered Schedule B. The Judiciary offers a strong opportunity for growth.
The Middlesex Vicinage - Municipal Division - is seeking a decisive and goal-oriented professional with excellent interpersonal, communication and technical skills who is committed to total quality management and superior customer service.
Under the direction of the Court Executive 2B (Municipal Division Manager) and Court Executive 1B (Assistant Division Manager), the selected candidate will perform professional administrative functions in overseeing and supporting the Vicinage's 25 municipal courts.
Duties include but are not limited to: conducting mandatory on-site court visitations, financial audits, and monitoring of municipal courts to evaluate procedural compliance with the New Jersey Rules of Court, Supreme Court Directives, laws and established policies and procedures governing the operation of municipal courts; performing analysis and recommending resolutions to complex financial issues; assisting as needed with reviewing municipal court budget proposals and identifying deficiencies in the preparation of the final budgets submitted to the Assignment Judge; monitoring case management, analyzing backlog and preparing backlog reduction plans; establishing court workflow systems and procedures; reviewing and assisting with preparation of security plans; investigating and responding to customer complaints and inquiries; facilitating discussion among state, county and local officials; preparing written reports and non-routine correspondence; assisting with presentations and trainings for judges, court administrators, staff, and/or the public; providing technical assistance to municipal judges and court staff; developing, implementing and monitoring action plans for courts in crisis; working on multiple assignments while ensuring effective time management and prioritization; participating as a positive member of a professional team; providing excellent quality customer service to internal and external customers; maintaining confidentiality of the Division and court matters; treating everyone with dignity and respect; establishing working relationships while serving as a subject matter expert; and other duties as assigned. The selected candidate will display a strong work ethic and possess excellent written and verbal communication skills.
Knowledge of municipal court processes, policies and procedures and a strong working knowledge of the judiciary's municipal court computer applications is a plus. Proficiency in Excel, Access, PowerPoint, and Word is preferred.
Note: This position will require travel to municipal courts throughout the Middlesex Vicinage. REMOTE WORK
:
The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.
Example of Duties Regular and predictable physical presence and availability at the worksite and/or remotely is an essential function of this position. Conduct mandatory annual on-site municipal court visitations, financial audits, and monitoring of municipal courts, including security measures. Evaluate procedural compliance with the New Jersey Rules of Court, Supreme Court Directives, laws, and established policies and procedures governing the operation of municipal courts. Monitor case management techniques and offer suggestions for improvement. Analyze backlog and prepare backlog reductions plans. Review reports to assess court staffing levels and case management needs. Serve as liaison to Pretrial Services regarding Violations of Monitoring and assist with overseeing the jail population and arranging for daily bail reviews. Assist with managing attorney screenings for Pro Bono assignments in the Middlesex Vicinage. Investigate and respond to customer complaints and inquiries. Prepare detailed and comprehensive written reports, presentations and non-routine correspondence. Mentor, coach, train and motivate court staff; act as a lead worker and assist with training/mentoring Division staff. Provide technical assistance to Municipal Judges and court staff. Develop, implement and create action plans for courts in crisis. Work on multiple assignments, while ensuring effective time management and prioritization. Review and interpret changes affecting the operations of municipal courts. Recommend improvements for the Division and municipal courts. Develop projects or programs and follow up on deadlines to ensure that all 25 municipal courts are running efficiently. Perform other related duties as required.
Qualifications Graduation from an accredited college or university with a bachelor's degree and three years of professional experience in purchasing, facilities management, operations management, records retention, transcript services, jury management, statistical reporting, investigations and/or library administration.
Substitution:
Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits. An associate's degree and two years of additional paraprofessional and/or professional experience may be substituted for a bachelor's degree. A master's degree may be substituted for one year of experience. A law degree may be substituted for two years of experience.
Education Note:
Degrees conferred outside of the United States must be evaluated by a recognized evaluation service. (See )
Supplemental Information Driver's License:
Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.
Authorization to Work:
US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.
Special Note:
Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.
Residency Law:
In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.
HOW TO APPLY:
The NJ Judiciary requires all applicants to complete the application process fully and as instructed. All applicants must complete the work experience and education sections and attach any required documents. Applications must describe all relevant work experience in detail, beginning with your current or most recent job, including military service (indicate rank), internships and job-related volunteer work, if applicable. Use a separate section to describe each position. Applicants who indicate "see resume" or enter their initials to acknowledge that they have skipped the Work History and Education sections will not be considered, unless they do not possess any education history or work experience. Only applicants that follow the application instructions and submit completed applications will be considered.
The New Jersey Judiciary consists of: the Supreme Court, the Superior Court including the Appellate Division and the Trial Court of the 15 vicinages in New Jersey, the Tax Court and the Municipal Court System. The Administrative Office of the Courts provides technical assistance, operational support, training, research and development, budget and personnel coordination, and development and operation of information systems for the Courts of New Jersey. The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action Employer Committed to Ensuring an Open Door to Justice
NeoGov applicant support at 1-877-204-4442 (toll free call) Monday through Friday, 6:00 AM to 6:00 PM Mountain Time (MT) New Jersey Courts offers an exciting and rewarding public service career with incredible employee benefits for
full-time employees only
and their eligible dependents such as:
State Health Benefits Program including options for medical, dental and prescription coverage Public Employee's Retirement System pension program Federal Student Loan Forgiveness for employees with 10 years or more of service Generous leave program which includes vacation, personal and sick leave and 13 annual paid holidays Voluntary investment programs separate from and in addition to the pension plan through the Deferred Compensation Plan and the Supplemental Annuity Trust of New Jersey (SACT) Comprehensive training offerings including LinkedIn Learning. Tax Savings Programs including the Premium Option Plan, Medical Flexible Spending Account and Dependent Care Flexible Spending Account and Commuter TaxSave NJBest 529 College Savings Plan Member Term Life Coverage including basic and optional plans