Office Administrator - St. James, Painesville

Reports to: Rector (Pastor) Status: Part-time (approximately 20 hours) Salary: $21,000 annual ($20 an hour) FLSA: Non-exempt Job Summary The Office Administrator supports the mission and ministry of St. James by managing the day-to-day operations of the church, including regular communications and administrative systems. Essential Functions: Manage the church office and oversee building use ● Maintain office hours (10am-12pm, 1pm-3pm Monday-Thursday) ● Buzz visitors into the building. ● Coordinate and maintain the parish calendar. ● Maintain office supplies and office machines, including arranging repairs and service. ● Maintain a key log of those with access to the building. ● Coordinate and research vendors as necessary. ● Prepare and publish worship bulletins. ● Maintain bulletin boards and other signs in the physical space. Other clerical support ● Enter approved vendor invoices into the accounting system for payment. ● Enter weekly deposits into the accounting system. ● Maintain accounting records and documentation in an orderly fashion. ● Administer the membership and donor database, and prepare related mailings. ● File diocesan, state, and federal documents as required. ● Provide administrative support to the rector and the vestry (board) including: preparing meeting documents, making document copies, sending out mailings, and other duties as assigned. Qualifications & Skills: ● High school diploma required. Previous experience in office administration, bookkeeping, or church administration preferred. ● Proficiency with Microsoft Word is desirable. ● Strong organizational and time management skills. ● Excellent verbal and written communication skills. ● Ability to maintain confidentiality and handle sensitive financial and personal information with discretion. ● Self-motivated and able to work independently while collaborating with clergy, staff, and ● This position requires in-person, regular office hours. However, those hours may be adjusted as needed with coordination. How to Apply: ● Please email your resume and cover letter to St. James Episcopal Church, Attention: Reverend Rachel Jagielski Harrison, at rector@stjamesoh.org to be considered for this position.

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