PruittHealth
Facility Manager
Assists Administrator in ensuring that all functional areas required to operate the facility are covered at all times. The primary duty consists of managing and overseeing the accounting, general bookkeeping and personnel record management of the facility. Key responsibilities include: Answering phones and greeting guests with courtesy and professionalism; accepting appropriate information or messages. As necessary, will provide backup receptionist duties to ensure the front desk is properly covered during business hours. Accepting initial inquiry information and providing marketing tours and arranging marketing meals, as appropriate. Participating in the recruiting, interviewing, evaluation and supervision of receptionist staff and providing general direction to these employees to ensure staff hours, quality services, and customer service are met at all times. Processing all new hire pre-employment documentation, ensuring all background and pre-employment checks are completed satisfactorily per policy. Assisting Administrator and department leaders with tracking partner performance evaluations. Receiving and distributing mail to appropriate personnel and residents within 24 hours of receipt. Ensuring proper business office documents and postings are regularly updated and monitored for the staff bulletin boards, resident bulletin boards and other related communication areas. Assisting Administrator and/or Life Enrichment Coordinator with seasonal decorating and events. Maintaining office calendar of move-in/move-outs, staff vacations, events, etc. for reference. Accepting and receiving monthly rental and other payments. Maintaining records of all payments received on applicable tenant account cards. Entering deposits on a daily basis into the A/R system, processing deposits via scanner or taking to the bank and filing records. Updating the A/R system on a daily basis with census changes; move-ins, move-outs, transfers and level of care changes. Maintaining a good and open communication with the Marketing Director for smooth transmittance of information. Generating monthly resident billings; reviewing for accuracy. Monitoring and collecting past due rents in a timely manner to include working with Medicaid case managers, residents, family members and/or responsible parties. Following Frontier Management collection policy. Maintaining resident, employee and other business files. Managing time clock records; entering time off data; reviewing missed punches; conducting error review two times per week; communicating clock-in policies with employees and informing department heads of any employee policy misuse/abuse. Reviewing payroll data and coordinating with Staff Accountant for final submission. Preparing time cards for facility staff and calculating regular and overtime hours worked for each pay period. Entering new employee information, wage changes, address changes, and employee termination information into the intranet website in a timely manner. Coding Accounts Payable invoices, submitting to the Executive Director for review, making a copy to keep in the business office and sending original invoices to the Home Office weekly. Communicating with Staff Accounting as often as necessary to ensure A/P, A/R, and payroll processes are operating smoothly and to resolve any issues in a timely manner. Following up with vendors for missing invoices as necessary. Minimum education required: Associate of Arts degree or diploma from a technical school, with courses in related subjects. Minimum experience required: Minimum of six (6) months experience in a payroll, insurance and/or clerical position. Additional qualifications: (Preferred qualifications) Two (2) years' experience in payroll, insurance and/or clerical position. Type at least 50 words per minute. Family Makes Us Stronger. Our family, your family, one family. Committed to loving, giving, and caring. United in making a difference. As an Equal Employment Opportunity employer, all qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, disability, or veteran status.
Assists Administrator in ensuring that all functional areas required to operate the facility are covered at all times. The primary duty consists of managing and overseeing the accounting, general bookkeeping and personnel record management of the facility. Key responsibilities include: Answering phones and greeting guests with courtesy and professionalism; accepting appropriate information or messages. As necessary, will provide backup receptionist duties to ensure the front desk is properly covered during business hours. Accepting initial inquiry information and providing marketing tours and arranging marketing meals, as appropriate. Participating in the recruiting, interviewing, evaluation and supervision of receptionist staff and providing general direction to these employees to ensure staff hours, quality services, and customer service are met at all times. Processing all new hire pre-employment documentation, ensuring all background and pre-employment checks are completed satisfactorily per policy. Assisting Administrator and department leaders with tracking partner performance evaluations. Receiving and distributing mail to appropriate personnel and residents within 24 hours of receipt. Ensuring proper business office documents and postings are regularly updated and monitored for the staff bulletin boards, resident bulletin boards and other related communication areas. Assisting Administrator and/or Life Enrichment Coordinator with seasonal decorating and events. Maintaining office calendar of move-in/move-outs, staff vacations, events, etc. for reference. Accepting and receiving monthly rental and other payments. Maintaining records of all payments received on applicable tenant account cards. Entering deposits on a daily basis into the A/R system, processing deposits via scanner or taking to the bank and filing records. Updating the A/R system on a daily basis with census changes; move-ins, move-outs, transfers and level of care changes. Maintaining a good and open communication with the Marketing Director for smooth transmittance of information. Generating monthly resident billings; reviewing for accuracy. Monitoring and collecting past due rents in a timely manner to include working with Medicaid case managers, residents, family members and/or responsible parties. Following Frontier Management collection policy. Maintaining resident, employee and other business files. Managing time clock records; entering time off data; reviewing missed punches; conducting error review two times per week; communicating clock-in policies with employees and informing department heads of any employee policy misuse/abuse. Reviewing payroll data and coordinating with Staff Accountant for final submission. Preparing time cards for facility staff and calculating regular and overtime hours worked for each pay period. Entering new employee information, wage changes, address changes, and employee termination information into the intranet website in a timely manner. Coding Accounts Payable invoices, submitting to the Executive Director for review, making a copy to keep in the business office and sending original invoices to the Home Office weekly. Communicating with Staff Accounting as often as necessary to ensure A/P, A/R, and payroll processes are operating smoothly and to resolve any issues in a timely manner. Following up with vendors for missing invoices as necessary. Minimum education required: Associate of Arts degree or diploma from a technical school, with courses in related subjects. Minimum experience required: Minimum of six (6) months experience in a payroll, insurance and/or clerical position. Additional qualifications: (Preferred qualifications) Two (2) years' experience in payroll, insurance and/or clerical position. Type at least 50 words per minute. Family Makes Us Stronger. Our family, your family, one family. Committed to loving, giving, and caring. United in making a difference. As an Equal Employment Opportunity employer, all qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, disability, or veteran status.