Maintenance Material Specialist

Salary: $25.69 - $32.79 HourlyLocation : 1901 Auto Center Dr. Oxnard, CAJob Type: Full-TimeJob Number: 00120Department: Non-Vehicle MaintenanceOpening Date: 08/01/2025Closing Date: 8/24/2025 11:59 PM Pacific Job Summary Under general direction, this class maintains records on vehicles, parts inventory and accountable property and materials; prepares periodic reports, orders and receives parts, maintains the parts rooms; picks up and delivers parts and equipment. The class is also responsible for calculating and processing time cards and leave requests. Essential Functions The Maintenance Material Specialist has responsibility to: Enter vehicle works orders, inventory, preventive maintenance, materials received, fuel and oil usage into automated accounting system; verify for accuracy; produce inventory, work production, stock usage and other reports.Maintain accurate inventory of existing stock; conduct annual and special inventories; adjust inventory records to reflect actual stock; monitor inventory for unusual activity; review work orders and inventory reports; order or requisition equipment, parts and supplies; maintain storeroom to meet fire, safety and health code requirements; evaluate available storage space and determine layout-location of stock; rotate stock to ensure that older items are used first; remove out-of-date items from shelves and direct disposal.Research availability, current prices, discounts, delivery time and/or alternative supplies or equipment or repairs; maintain established quantities of fuel, oil, grease, oxygen and other chemicals; prepare, place/receive and disperse orders for supplies/equipment and warranty equipment; unpack and check for condition; verify quantity received and price noted on bill of lading; pack and ship returns; post quantities received, returned and issued to master inventory list; may make deliveries and/or perform courier services to obtain needed parts and supplies; maintain files of purchasing and other source documents and computer reports.Calculate time worked for all Fleet and Facilities employees using the weekly time cards as source document; process approved leave requests.Provide dispatch support for maintenance employees on road calls and parts runs; answer telephone and shop radio, as needed.Maintain work production and inventory records; maintain order in office and store area; performs general clerical work in support of stores operation and maintenance department.OTHER JOB FUNCTIONS May assist in moving buses or delivering vehicles to replace inoperable buses on route. May be assigned additional clerical tasks. Minimum Qualifications High school graduation, or equivalent. Two years of general office experience which includes purchasing and inventory. Experience in a vehicle maintenance environment is highly desirable. and Knowledge of: Computers, with emphasis in spreadsheet (Excel), database (Access), and word processing (Word) programsBasic math and accounting and record keepingGeneral purchasing and accounting practicesFire, safety and health codes applicable to storage of assigned inventoryInventory control practicesResearch techniques to prepare routine reportsGeneral office practices and Ability to: Learn GCTD policies and proceduresOrganize and operate a stores facilityDevelop and implement operational stores proceduresLearn and apply accounting/inventory and work production codes as well as knowledge of transit operations, equipment/parts/supplies usage and routesLearn principles of material management, including computer applicationsPrepare statistical and inventory reportsMaintain accurate records and document actions takenMake routine math calculationsOperate forklift and office equipment, including fax and computerLearn to operate transit coachesCommunicate effectively, in oral or written formUnderstand and follow oral and written instructionsEstablish and maintain cooperative working relationshipsComplete assignments within limited timelinesDevelop solutions for problems and procedures Licenses and Other Requirements Valid Class B California driver's license is desirable.PRE-EMPLOYMENT PROCESS:The process includes a job-specific pre-employment physical and drug screening to be completed by an industrial health clinic of our choice; criminal background and references will also be checked. All offers of employment are conditioned upon successful completion of this pre-employment process.About Gold Coast Transit DistrictGold Coast Transit District (GCTD) is a publicly owned transit agency which provides local bus service to the western portion of Ventura County. The agency, originally known as South Coast Area Transit, was organized in 1973 when the Ventura City Transit Lines and the Oxnard Municipal Bus Lines were merged to provide better transportation service both within and between the cities of Ojai, Oxnard, Port Hueneme, San Buenaventura and the unincorporated areas of western Ventura County between these cities.Immigration & Control Act of 1986 In order to comply with the provision of this law, all applicants prior to placement must provide proof of work eligibility and attest that they are a citizen, permanent resident alien, or otherwise authorized to be employed.Equal Opportunity EmployerGold Coast Transit District is an Equal Opportunity (at will) Employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, sexual preference, gender identity, religion, age, veteran status, physical or mental disability, mental condition, or any other category protected by state or federal law.In compliance with the Americans with Disabilities Act (ADA), if you need special assistance, please contact GCTD's Human Resources at (805) 483-3959, Ext 138GCTD offers an attractive compensation and benefits package that includes:•Medical, Dental, Vision plans•Flexible Spending Account (FSA)•Paid Vacation•Paid Cumulative Sick Leave•Paid Holidays •California Public Employers Pension Plan (CalPERS)•457 Deferred Compensation Plan•Longevity Pay•Life Insurance•Educational reimbursement•Free Public Transit Pass for Employee