Finance and Office Management Specialist

Candidates Request Form 1 Job Title Finance and Office Management Specialist 2 Client Company/Dept. Name Department of the Navy 3 ddress NAVAL POSTGRADUATE SCHOOL LAN HOWARD 1 UNIVERSITY CIRCLE WATKINS HALL MONTEREY C City Name Montrey State Name CA-Californi Zip Code If others (Address) 4 5 6 Duration of the project Project Start Date: 07-07-2024 Project End Date 07-06-2025 Due date for Resume submission June 26, 2024 7 No. of Openings 1 No. of Maximum Submissions 3 8 Job Description The contractor shall only fulfill the function of data entry, tracking, and reporting for financial tracking. The contractor shall not make any budgeting and/or financial determinations.The contractor shall compile, maintain, and track fiscal information of EAG from ERP and DTS and internal tracing of procurements, prepare financial reports inExcel format, and provide weekly financial reports (template tobe provided) to theChair andAssociateChair on the status ofthe EAG's financials. There are 15-20 accounts that require tracking at any given time. 3.2.2 The contractor shall create Excelspreadsheets and graphs(template to be provided) that track and illustrate budget summaries, Network Activities (NWAs), expenditures, obligations, commitments, andbalance data fromERP. There are I5-20 accounts thatrequire tracking at any given time. These accounts usually change each fiscal year. 3.2.3 The contractor shall coordinate with internal stakeholders involved in the financial processes of the EAG, in order to meet the group's mission. 3.3 This contractor shall track EAG research proposals internal to NPS by generating the Research and Sponsored Programs Office (RSPO) required paperwork, routing inside NPS for signature, and tracking with the RSPO to ensure a NWA is set up and ready for usage. The contractor shall also be responsible for tracking research and non-procurement SOWs, budgets, and all subsequent routing of related documentation. There are approximately 20 research proposals each year. 3.4 The contractor shall support the group in preparing and planning EAG workshop approval packages. The contractor shall coordinate the approvedworkshopsinaccordancewiththeproposed plan. During workshops,thecontractorshallrespond to requests for information from participants and draft a report of workshop minutes, including after-action itemsfor execution by Government and/or Stakeholders for each ction item. Each year EAG executes approximately 10-15workshops and short courses, which require this support. 9 Skill set info Minimum of three years' experience in an administrative support role in a government, military, or cademic setting • Minimum three years' experience in the use of Microsoft Office Suite software and the Mac Operating System (OS) • Minimum of three years working with Microsoft Excel to compile financial data and prepare spreadsheet report • Minimum of three years' experience working with government travel and financial regulations and policies, specifically DTS, and at least one year working with ERP 10 Education 11 Certifications (if required) Must have a favorably completed NACI or T1 investigation equivalent including a FBI fingerprint check prior to installation access. 12 Documentation Required for submission Letters of Intent required 13 Work Hours Monday thru Friday, 8:00 AM to 5:00 PM PST except Federal holidays 14 ccount Manager Name (Proposal Team) 15 Work authorization required US Citizen Only 16 Relocation is accepted Yes 17 Remote work No 18 dditional Notes if any The position, focused on finance and office management, will occur in Monterey, CA. The contractor shall be required to interact with in-place support functions at NPS. Should have good federal work experience and required clearance.