Barnard College
Finance and Advancement Executive Assistant
Join to apply for the
Finance and Advancement Executive Assistant
role at
Barnard College Finance and Advancement Executive Assistant
2 days ago Be among the first 25 applicants Join to apply for the
Finance and Advancement Executive Assistant
role at
Barnard College If you are a current Barnard College employee, please use the internal career site to apply for this position.
Job
Finance and Advancement Executive Assistant
Job Summary
Barnard College seeks a proactive, professional, and organized individual to support the functions of two members of the senior leadership team: the Vice President for Advancement and Vice President & Chief Financial Officer. This role is critical in ensuring the efficient operation of both offices and requires exceptional judgment, discretion, communication skills, and the ability to manage complex schedules and sensitive information.
The successful candidate will thrive in a fast-paced, mission-driven environment and will demonstrate a commitment to excellence, confidentiality, and servic.e
Job Description
Administrative Support
Serve as the primary point of contact for both Vice Presidents, handling inquiries with professionalism and discretion. Draft, edit, and proofread correspondence, reports, presentations, and other documents. Coordinate logistics for meetings and travel, including preparing agendas, taking minutes, preparing donor briefings, and following up on action items. Manage complex calendars, including scheduling internal and external meetings, travel arrangements, and event coordination. Maintain organized filing systems (digital and paper), ensuring easy access and confidentiality. Leverage technology to facilitate smooth and efficient operations of both offices.
Office Operations
Support day-to-day operations of both offices, including procurement of supplies, expense reporting, invoice tracking, and budget tracking. Printing and organizing documents for the Vice Presidents and department, and facilitating signatures. Liaise with internal departments and external stakeholders on behalf of the Vice Presidents.
Project Coordination
Support cross-functional initiatives involving finance, advancement, and donor relations. Track timelines and deliverables for ongoing projects and affirmatively provide regular updates to the Vice Presidents.
Required
Skills, Qualifications & Requirements:
Bachelor’s degree or equivalent combination of education and experience Minimum of 5 years of administrative experience, preferably in a higher education, legal, communications, or government environment Demonstrated ability to handle confidential information with discretion Excellent organizational, time management, and multitasking skills Strong verbal and written communication skills High proficiency in Google Workspace, Microsoft Office Suite (Word, Excel, PowerPoint), and digital collaboration tools (e.g., Zoom, Google Workspace) Ability to work independently, take initiative, and collaborate across departments Quick learner with strong attention to detail
Preferred
Proficiency or expertise using Workday systems Experience supporting senior executives in donor relations, finance, or higher education contexts Comfort and diplomacy in interfacing with high-level external stakeholders and government officials
This job is an
on-site, in-person
role 5 days a week.
Salary Range : $75,000 - $90,000 annually
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the College's good faith and reasonable estimate of the range of possible compensation at the time of posting.
Company
Barnard College
Time Type
Full time Seniority level
Seniority level Mid-Senior level Employment type
Employment type Full-time Job function
Job function Administrative Industries Higher Education Referrals increase your chances of interviewing at Barnard College by 2x Get notified about new Executive Assistant jobs in
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Join to apply for the
Finance and Advancement Executive Assistant
role at
Barnard College Finance and Advancement Executive Assistant
2 days ago Be among the first 25 applicants Join to apply for the
Finance and Advancement Executive Assistant
role at
Barnard College If you are a current Barnard College employee, please use the internal career site to apply for this position.
Job
Finance and Advancement Executive Assistant
Job Summary
Barnard College seeks a proactive, professional, and organized individual to support the functions of two members of the senior leadership team: the Vice President for Advancement and Vice President & Chief Financial Officer. This role is critical in ensuring the efficient operation of both offices and requires exceptional judgment, discretion, communication skills, and the ability to manage complex schedules and sensitive information.
The successful candidate will thrive in a fast-paced, mission-driven environment and will demonstrate a commitment to excellence, confidentiality, and servic.e
Job Description
Administrative Support
Serve as the primary point of contact for both Vice Presidents, handling inquiries with professionalism and discretion. Draft, edit, and proofread correspondence, reports, presentations, and other documents. Coordinate logistics for meetings and travel, including preparing agendas, taking minutes, preparing donor briefings, and following up on action items. Manage complex calendars, including scheduling internal and external meetings, travel arrangements, and event coordination. Maintain organized filing systems (digital and paper), ensuring easy access and confidentiality. Leverage technology to facilitate smooth and efficient operations of both offices.
Office Operations
Support day-to-day operations of both offices, including procurement of supplies, expense reporting, invoice tracking, and budget tracking. Printing and organizing documents for the Vice Presidents and department, and facilitating signatures. Liaise with internal departments and external stakeholders on behalf of the Vice Presidents.
Project Coordination
Support cross-functional initiatives involving finance, advancement, and donor relations. Track timelines and deliverables for ongoing projects and affirmatively provide regular updates to the Vice Presidents.
Required
Skills, Qualifications & Requirements:
Bachelor’s degree or equivalent combination of education and experience Minimum of 5 years of administrative experience, preferably in a higher education, legal, communications, or government environment Demonstrated ability to handle confidential information with discretion Excellent organizational, time management, and multitasking skills Strong verbal and written communication skills High proficiency in Google Workspace, Microsoft Office Suite (Word, Excel, PowerPoint), and digital collaboration tools (e.g., Zoom, Google Workspace) Ability to work independently, take initiative, and collaborate across departments Quick learner with strong attention to detail
Preferred
Proficiency or expertise using Workday systems Experience supporting senior executives in donor relations, finance, or higher education contexts Comfort and diplomacy in interfacing with high-level external stakeholders and government officials
This job is an
on-site, in-person
role 5 days a week.
Salary Range : $75,000 - $90,000 annually
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the College's good faith and reasonable estimate of the range of possible compensation at the time of posting.
Company
Barnard College
Time Type
Full time Seniority level
Seniority level Mid-Senior level Employment type
Employment type Full-time Job function
Job function Administrative Industries Higher Education Referrals increase your chances of interviewing at Barnard College by 2x Get notified about new Executive Assistant jobs in
New York, NY . New York, NY $65,000.00-$75,000.00 2 weeks ago New York, NY $77,500.00-$112,500.00 1 week ago New York, NY $61,200.00-$101,800.00 2 weeks ago New York, NY $81,000.00-$121,000.00 1 week ago New York, NY $65,000.00-$70,000.00 2 weeks ago New York, NY $46,002.00-$51,178.00 2 weeks ago New York, NY $80,000.00-$95,000.00 2 days ago New York, NY $80,000.00-$90,000.00 4 weeks ago New York, NY $100,000.00-$110,000.00 3 weeks ago New York, NY $92,933.00-$132,762.00 1 day ago New York, NY $80,000.00-$100,000.00 2 days ago New York, NY $60,000.00-$105,000.00 1 week ago Administrative Assistant, Investment Banking, CIR
New York, NY $50,600.00-$84,200.00 1 week ago New York City Metropolitan Area $250,000.00-$300,000.00 1 week ago New York, NY $90,000.00-$115,000.00 1 week ago New York, NY $66,000.00-$68,000.00 5 days ago New York, NY $80,000.00-$100,000.00 2 months ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr