Office Manager

ZS is a place where passion changes lives. As a management consulting and technology firm focused on improving life and how we live it, our most valuable asset is our people. Here youll work side-by-side with a powerful collective of thinkers and experts shaping life-changing solutions for patients, caregivers, and consumers, worldwide. ZSers drive impact by bringing a client-first mentality to each and every engagement. We partner collaboratively with our clients to develop custom solutions and technology products that create value and deliver company results across critical areas of their business. Bring your curiosity for learning, bold ideas, courage, and passion to drive life-changing impact to ZS.

Our most valuable asset is our people.

At ZS , we honor the visible and invisible elements of our identities, personal experiences, and belief systemsthe ones that comprise us as individuals, shape who we are and make us unique. We believe your personal interests, identities, and desire to learn are part of your success here. Learn more about our diversity, equity, and inclusion efforts and the networks ZS supports to assist our ZSers in cultivating community spaces, obtaining the resources they need to thrive, and sharing the messages they are passionate about.

ZSs Corporate Enterprise Functions operate the firms core internal functions. Our global teams comprise team-oriented, pragmatic, and results-driven people who thrive in a challenging work environment. Our people come from diverse backgrounds but share a passion for quality customer service and dedicationwhether our customer is a client or another ZS employee.

OFFICE MANAGER SAN DIEGO

We seek an experienced Office Manager for our San Diego, 70-person office to manage daily office operations and coordinate support for employees, as well as manage and mentor administrative support staff. Office Managers also plan and coordinate office-wide special events (holiday party, summer picnics, sporting events, employee gifts, etc.), and guide major teams that drive the functioning of the office, such as our onboarding team, learning team, etc. This position requires significant relevant work experience, strong people skills, and the ability to work independently in all the following areas.

What Youll Do

• Partner with the Office Managing Principal on preparation for key meetings, including preparing and finalizing content/ coordinating with others for input and drafting office communications on important issues.
• Guide the various office teams on their responsibilities and ensure they are aligned on their responsibilities, have defined priorities, and execute against that plan.
• Manage and coach our administrative staff in their roles and assign responsibilities and set professional expectations with the administrative team.
• Define activities and generate ideas to drive further engagement and encourage in-person attendance in the office as well as other strategic office initiatives in partnership with the Office Managing Principal.
• Oversee the functioning and maintenance of office equipment and service calls and purchasing.
• Oversee internal and external client meeting coordination and project support (i.e. meeting room set-up, hotel accommodations, catering, etc.).
• Negotiate and manage vendor relationships.
• Coordinate building maintenance and janitorial service requests.
• Participate in administrative staff recruiting.
• Facilitate office orientation for new employees (office procedures, voice mail, etc.).

What Youll Bring

• BA/BS degree required.
• 5-10 years successful prior work experience as an administrative office manager or facilities manager.
• Previous experience managing administrative teams.
• Exceptional organizational skills, detail orientation, time management, and flexibility.
• High degree of initiative and ability to troubleshoot, problem-solve, and make decisions.
• Strong work ethic, professional presence, and hands-on style.
• Strong proficiency with MS Office products, Outlook, and Internet search techniques.
• Ability to multitask in a fast-paced work environment, while maintaining a sense of humor.
• Strong values and ability to be a professional role model for the office in treating people right, doing the right thing, and getting it right.

Perks & Benefits: ZS offers a comprehensive total rewards package including health and well-being, financial planning, annual leave, personal growth, and professional development. Our robust skills development programs, multiple career progression options, and internal mobility paths and collaborative culture empower you to thrive as an individual and global team member. We are committed to giving our employees a flexible and connected way of working. A flexible and connected ZS allows us to combine work from home and on-site presence at clients/ZS offices for the majority of our week. The magic of ZS culture and innovation thrives in both planned and spontaneous face-to-face connections. Travel: Travel is a requirement at ZS for client-facing ZSers; business needs of your project and client are the priority. While some projects may be local, all client-facing ZSers should be prepared to travel as needed. Travel provides opportunities to strengthen client relationships, gain diverse experiences, and enhance professional growth by working in different environments and cultures. Considering applying? At ZS, we're building a diverse and inclusive company where people bring their passions to inspire life-changing impact and deliver better outcomes for all. We are most interested in finding the best candidate for the job and recognize the value that candidates with all backgrounds, including non-traditional ones, bring. If you are interested in joining us, we encourage you to apply even if you don't meet 100% of the requirements listed above. ZS is an equal opportunity employer and is committed to providing equal employment and advancement opportunities without regard to any class protected by applicable law. To Complete Your Application: Candidates must possess or be able to obtain work authorization for their intended country of employment. An online application, including a full set of transcripts (official or unofficial), is required to be considered. NO AGENCY CALLS, PLEASE. Find Out More At:
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