Sales Coordinator San Luis Hotel

Overview
The Sales Coordinator is responsible for performing clerical, administrative and other duties to assist in the smooth operation of the Sales Department. He/she is also responsible for the assisting in the finalization and processing of sales & catering details for upcoming events.
Responsibilities

• Input data into Group Rooms Control (GRC) database.
• Open and distribute mail.
• Distribute leads and maintain lead log.
• Control PO's and check requests.
• Control certificates/donations.
• Complete all "Month End" reports for the Director of Sales/Catering.
• File all pertinent correspondence in a timely manner.
• Type all correspondence pertaining to Sales/Catering, such as proposals, contracts, Banquet Event Orders (BEO) banquet checks and Daily Event Sheets, etc.
• Handle all outgoing mail for the department.
• Initiate and follow up on leads as directed by the Director of Sales/Catering.
• Be familiar with banquet menu offerings and pricing.
• Be familiar with hotel function spaces, their capacities and hotel service limitations.
• Maintain Lost Business log.
• Responsible for loading RFP's (Request for Proposals) that the company has accepted.
• Responsible for daily routing of information to necessary departments.

Qualifications
Education & Experience:

• High School diploma or equivalent and/or experience in a hotel related field preferred.

Physical requirements:

• Flexible and long hours sometimes required.
• Light work - Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently or constantly to life, carry, push, pull or otherwise move objects.

Mental Requirements:

• Must be able to convey information and ideas clearly.
• Must be able to evaluate and select among alternative courses of action quickly and accurately.
• Must be able to multi task.
• Must be able to work well in stressful, high-pressure situations.
• Must maintain composure and objectivity under pressure.
• Must be able to show initiative in job performance, including anticipating what needs to be done before it becomes a necessity.