Operations Support Specialist

About the Role:

We're seeking an Operations Support Specialist in property management to join our team in Irvine, CA. This role performs a diverse range of specialized technical duties in support of operations. They have an in-depth knowledge of service operations and processes in the assigned area. Their key responsibilities include managing day-to-day operations, leading teams to meet targets, and overseeing specific areas such as sales or customer service. They play a critical role in ensuring the organization's smooth and efficient functioning by providing administrative and technical support to the operations team.

If you have excellent organizational skills, and the ability to work independently in a fastpaced environment , Aperto is the perfect place for you!

What You'll Do:

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• Provides administrative support to ensure efficient operation of the office.
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• Responsible for maintaining the accuracy and timely reporting of information both internally and externally.
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• Regularly follows up on deadlines and communicates with stakeholders in accordance with the Company's mission, vision, and objectives.
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• Responsible for completing assigned projects on time and providing regular updates to senior leadership.
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• Represent the company in a highly professional manner when interacting with onsite associates, agencies and clients during audits, training and property operations.
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• Be able to manage multiple projects simultaneously and prioritize tasks effectively.
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• Exhibits polite and professional communication via phone, e-mail, and mail. Strong customer service & communication skills to operate with other departments & external partners effectively.
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• Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
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• Provides information by answering questions and requests.
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• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
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• Monitoring and analyzing performance data: They use performance data to identify trends and issues and make recommendations for improvements.
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• Assist in the coordination of company and holiday events, corporate gift ordering and logistics.
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What We're Looking For:

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• High school diploma or equivalent education required
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• Property Management experience or multi-site experience preferred
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• 5 years of Administrative Assistance experience required
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• Yardi software experience, a plus
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• Knowledge of office management systems and procedures
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• Exceptional customer service standards, in person, by phone and electronically
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• Ability to support and prioritize multiple deliverables
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• Excellent business acumen
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• Ability to adapt to changes in processes and systems and be able to work well under pressure.
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• Well-organized and able to manage their time effectively.
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• Ability to clearly communicate and connect with employees, clients and executives to drive initiatives
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• Resourceful, "Outside the box" thinker.
  

  If you're looking for an exciting opportunity to grow your career as a Regional Manager with a company that truly values its employees, Aperto is the right fit for you.

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  Apply Now and discover why Aperto Property Management, Inc. is the place for maintenance professionals who want to make a real impact!

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  Aperto Property Management, Inc. iCalBRE Broker License Number 02042194. - we are an equal opportunity employer.

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