Grants Administrator, WF Institute for Regenerative Medicine

Department:
85107 Wake Forest University Health Sciences - Academic WF Institute for Regen Medicine
Status:
Full time
Benefits Eligible:
Yes
Hou rs Per Week:
40
Schedule Details/Additional Information:
Varies
FUNCTION OF JOB
Under administrative review, the WFIRM grants administrator will coordinate a variety of administrative research activities for assigned departments, including pre-award efforts, proposal submission, and post-award management to assure that research projects comply with institutional and sponsor requirements. Facilitate the acquisition of extramural funding for a large group of investigators in the preparation and submission of a high volume of proposals.Facilitate grant and/or contract submission by providing guidance to faculty within the Institute including preparation of applications, institutional requirements, and administrative processes. Develop resources within the Institute to assist investigators in the preparation and submission of proposals and administration of awards.
CHARACTERISTIC WORK
Pre-Award Activities

1. Support faculty research interests and expertise by identifying appropriate potential sponsors and programs, communicating funding opportunity information to faculty by tracking information via computerized and written sources.
2. Obtain and review guidelines for requests for proposals and requests for applications to recruit and assist faculty applications.
3. Assist in the coordination of site visits to/from study sponsors.
4. Function as liaison with study sponsors; coordinate sponsor updates of grant information.
5. Provide examples of various types of grant applications to investigators.

Project Development/Proposal Submission

1. Obtain and coordinate proposal components from various participants.
2. Create grant budgets from investigator outlines; prepare and assemble supporting documents to assist PI in writing of budget justification.
3. Coordinate the preparation of "boilerplate" materials (i.e., other support, resources and environment) for grant applications and maintain them online.
4. Monitor regulatory application compliance (e.g., ACUC, IRB) and internal routing forms are submitted in a timely fashion.
5. Provide technical advice regarding administrative and financial aspects of proposals, budget, budget justification, subcontracting, indirect cost rates, fringe benefit rates, etc., to investigators within the Institute.
6. Assure that sponsor requirements are met (i.e., proposal format, page limits, number of copies).
7. Enter proposal information into the institutional database and submit for institutional review and approval.
8. Create, coordinate and review subcontracts grant applications.
9. Perform post-submission follow-up with sponsor.

Post-Award Management

1. Log project actions into institutional database (i.e., awarded, not awarded, etc.)
2. Assist in the preparation of re-budgeting requests.
3. Arrange for and document the acquisition of equipment.
4. Assist in maintaining effort information; prepare and approve personnel actions related to project.
5. Work closely the financial coordinator in assisting faculty members prior to the end of a grant to verify funds are spent appropriately, or request for carryover of funds.
6. Assist in the development of grant and contract budgets.

Compliance Management

1. Coordinate the submission of ACUC, IRB, radiation safety, biosafety, and other regulatory protocols in conjunction with investigators.
2. Track status of protocols and grants submitted to the Office of Research and follow up as necessary.
3. Monitor and advise faculty on regulatory changes.
4. Assist Faculty in the development of Conflict of Interest management plans in conjunction with the Office of Research.
5. Perform other related duties incidental to the work described herein.

MINIMUM ACCEPTABLE QUALIFICATIONS

• Bachelor's degree in a related field with three-four years' experience with grant preparation and/or management of grant budgets. or equivalent experience. Master's preferred.
• Excellent interpersonal skills.
• Ability to deal effectively with the faculty, staff, and sponsors.
• Excellent oral and written communication skills.
• PC experience, including word processing, spreadsheet, and database software.
• Research-related experience
• Financial experience

Pay Range
$30.15 - $45.25
Our Commitment to You:
Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more - so you can live fully at and away from work, including:
Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
• Premium pay such as shift, on call, and more based on a teammate's job
• Incentive pay for select positions
• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program

About Advocate Health
Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation's largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.