County of Marin, CA
Salary : $72,752.14 - $92,160.24 Annually
Location : San Rafael, CA
Job Type: Full-Time
Job Number: 2025-0002
Department: Courtroom Support
Division: Courtroom Clerks
Opening Date: 05/08/2025
THE COURT
Under direction, plans, assigns, supervises, reviews and evaluates the work of Courtroom Clerks in either a civil or criminal court setting; establishes consistent procedures and trains courtroom staff; performs the full range of duties of a Courtroom Clerk for civil, criminal, family law, probate, juvenile and small claims cases as necessary, and performs related work as required.
As a working manager this position requires a high level of technical skills to be able to perform the work of those supervised when necessary combined with a high level of verbal and written communication skills, interpersonal skills, and professionalism to achieve excellent team work and customer service.
DISTINGUISHING CHARACTERISTICS
This is the full supervisory level in this technical and specialized support class series. Incumbents oversee and coordinate the work of Courtroom Clerks to ensure appropriate coverage of all court sessions and necessary support to the judicial staff. This class is distinguished from that of the Court Services Supervisor in that the latter is the first full supervisory level over legal office support staff processing documents and providing public and legal office support services. This class is further distinguished from that of the Court Operations Manager in that the latter is responsible for a major division within the Court required for support of judicial functions and supervises this classification.
Management level positions must lead members of the court team with a focused vision, a commitment to open communication, providing and receiving constructive feedback, inspiring professional growth, and motivating through trustworthy and positive relationships to ensure a productive workplace environment.
DUTIES
DESIRABLE QUALIFICATIONS
Education: Possession of high diploma, or its equivalent
Experience: Three years of progressively responsible experience in a court or judicial system environment, preferably with at least 1 ½ years as a Courtroom Clerk or work which will have provided a knowledge of courtroom and judicial support policies and procedures. Some supervisory experience preferred.
OTHER REQUIREMENTS
Knowledge of: Principles and practices of administration, supervision, performance evaluation and work organization; methods of training staff in work procedures; functions and operations of local government and a judicial system; Court proceedings and Rules of Court related to civil, criminal, family law, probate, juvenile and small claims matters; Court-operations related sections of the California Code of Civil Procedures Government Code, Civil Code, Probate Code, Welfare and Institution Code, Vehicle Code, Health and Safety Code and Penal Code; legal terminology, rules; legal processes, procedures and terminology; legal forms, documents, and procedures relating to civil, criminal, probate, juvenile, and small claims cases, depending upon assignment; modern office methods and equipment; computer systems and applications; records management principles and practices; research methods and statistical procedures used in administrative and/or operational analysis; correct business English, including spelling, grammar and punctuation.
Skill in: Operating a computer and driving a motor vehicle.
Ability to: Plan, assign, review and supervise the work of others; deal tactfully and effectively with subordinates; train staff in work procedures; record courtroom minutes of actions accurately and follow with appropriate minutes orders as required; organize own work, setting priorities and meeting critical deadlines; provide responsible secretarial and office support to judges; read, understand and review for accuracy legal and court documents and extract relevant information; deal with stressful situations; manage upset and difficult members of the public; communicate ideas and information effectively; gather and analyze data, identify problems and issues, recommend and implement solutions; organize, plan and prepare clear, concise reports and correspondence; understand and carry out oral and written directions; research information and organize findings; prepare reports, recommendations and other written material; organize and prioritize own work in order to meet critical deadlines; prepare clear and concise reports, records, correspondence, procedures and other written material; communicate orally in a clear and concise manner; deal tactfully and courteously with the public; establish and maintain effective work relationships with judicial officers, court personnel, governmental agencies and members of the public.
COUNTY OF MARIN
The County of Marin has a population of approximately 257,000 and covers 521 square miles. One of the nine Bay Area counties, Marin County is linked to San Francisco by the Golden Gate Bridge and to the East Bay by the Richmond-San Rafael Bridge. The county is recognized as one of the most enjoyable living areas in the country and has many state, county and city operated parks and recreational facilities, including China Camp State Park, Mt. Tamalpais State Park, Point Reyes National Seashore, and the Golden Gate National Recreation Area. The Court is housed in the historic Frank Lloyd Wright-designed Marin County Civic Center.
THE COURT AS EMPLOYER
The Court employs approximately 105 people in 30 job classifications, ranging from clerical support to professional level positions. Court employees support a total of 14 judicial officers. Court employment is governed by the Trial Court Employment Protection and Governance Act and is not covered by Civil Service Rules.
The Court is an Equal Opportunity Employer and encourages applications from all persons regardless of their race, ethnic background, national origin, religion, gender, sexual orientation, marital status, age or disability.
EXAMINATION AND SELECTION
All completed application materials will be reviewed after the final filing date to determine if each applicant meets the stated desirable qualifications for the position. Applicants should take note that possession of the desirable qualifications is not necessarily a guarantee of further advancement in the employment process.
Based upon the information provided in application materials, the most qualified applicants will be invited for further examination. Depending upon the number of applications received, the examination may consist of application screening, written test, performance or practical exam, oral interview, or any combination thereof.
An eligibility list is then established by ranking candidates according to their overall score in the examination process. The eligibility list generally remains valid for up to six months and appointments are made from this list to fill all vacant positions in that classification.
EMPLOYEE BENEFITS
Health Benefits
The Court offers medical, dental and vision insurance coverage to employees and their dependents. There are Kaiser and Blue Cross medical plans to choose from, a dental plan provided by Delta Dental, and a vision plan provided by Vision Services Plan. Full-time employees receive a generous contribution to health insurance benefits while regularly scheduled part-time employees receive a prorated amount of the benefit contribution.
Life and Disability Insurance
The Court provides a mandatory, basic term life insurance plan in the amount of $10,000, payable to a designated beneficiary. The Court also offers optional supplemental term life insurance, dependent life insurance and long-term disability insurance. For some employee groups, there is mandatory participation in the State Disability Insurance program.
Holidays and Paid Time Off
Full-time employees receive fourteen (14) paid holidays per year and, depending on the position, earn paid time off at a minimum rate of fourteen days per year for the first two years, with increases at designated intervals in subsequent years, based on employment longevity. Eligible employees are also entitled to two (2) Professional Development Days per year that may be prorated based on date of hire. Employees also receive one (1) Wellness Day annually.
Sick Leave
Full-time employees accrue twelve (12) days of sick leave per year, which may accumulate on an unlimited basis. Upon retirement, eligible employees may convert 75% of their unused, accrued sick leave balance to retirement service credit.
Flexible Spending Plans
All employees are eligible to participate in a voluntary flexible spending plan which reimburses up to $5,000 per year for qualifying dependent care expenses and $2,750 per year for qualifying medical expenses.
Carpool/Biking Incentive
Join a carpool to go further, or jump on a bike to boost your health and your wallet. You can receive a $240 taxable carpool/bike incentive once every 6 months for carpooling or biking to work at least 60 days within each 6-month reporting period. This incentive is paid out twice a year if you meet all the requirements. That's up to $480 a year! The 60 days can be achieved through a combination of biking and/or carpooling.
Marin County Retirement Plan
Court employees participate in the County of Marin's defined benefit retirement plan under the 1937 County Retirement Act. The specific plan depends on the employee's hire date and provisions of the Public Employees' Pension Reform Act of 2013 (PEPRA). All full-time employees and part-time employees who work a minimum of three-fourths time are enrolled in the plan. Plan benefits are based on age at time of retirement, years of service and compensation. The county retirement plan has reciprocity with other 1937 Act Retirement System organizations and California Public Employee Retirement System (Cal PERS.) Neither the Court nor the employee contributes to the federal Social Security system, but employees are required to withhold Medicare contributions.
Deferred Compensation Plan
All court employees may participate in a voluntary Internal Revenue Code Section 457 deferred compensation plan paid 100% by the employee.
Tuition Reimbursement Program
The Court offers a Tuition Reimbursement Program to employees who enroll in approved training courses or classes that directly relate to their present positions with the Court, or which may make employees more upwardly mobile in the Court. The Court's reimbursement program pays up to 50% of registration fees and materials, provided employees are pre-approved for their educational expenses and there are sufficient funds available in the Court's budget.
Employee Training and Development Program
The Court is committed to a continuous learning environment where employees are encouraged to improve their knowledge and skills throughout their careers with the Court. Onsite programs are offered in such areas as Customer Service, Safety and Ergonomics in the Workplace and Using Microsoft Office Applications. The Court also is involved in regional and statewide training networks with other courts and professional organizations, making it possible for staff to participate in enriched training in particular functional areas of court processing.
Social Security
The Court does not contribute to Social Security except for a mandatory Medicare contribution of 1.45%.
State Disability Insurance (SD)
This program provides weekly benefits in the event of short-term disability. Premiums are automatically deducted from your pay.
Worker's Compensation
Court pays into the judicial branch administered insurance fund.
Bilingual Pay
Is available for selected positions.
This Benefit Summary is informational only, and cannot modify or affect your benefits in any way, nor shall you accrue any rights because of a statement or omission from this Summary. Please contact a Human Resources representative for further details.
Location : San Rafael, CA
Job Type: Full-Time
Job Number: 2025-0002
Department: Courtroom Support
Division: Courtroom Clerks
Opening Date: 05/08/2025
THE COURT
Under direction, plans, assigns, supervises, reviews and evaluates the work of Courtroom Clerks in either a civil or criminal court setting; establishes consistent procedures and trains courtroom staff; performs the full range of duties of a Courtroom Clerk for civil, criminal, family law, probate, juvenile and small claims cases as necessary, and performs related work as required.
As a working manager this position requires a high level of technical skills to be able to perform the work of those supervised when necessary combined with a high level of verbal and written communication skills, interpersonal skills, and professionalism to achieve excellent team work and customer service.
DISTINGUISHING CHARACTERISTICS
This is the full supervisory level in this technical and specialized support class series. Incumbents oversee and coordinate the work of Courtroom Clerks to ensure appropriate coverage of all court sessions and necessary support to the judicial staff. This class is distinguished from that of the Court Services Supervisor in that the latter is the first full supervisory level over legal office support staff processing documents and providing public and legal office support services. This class is further distinguished from that of the Court Operations Manager in that the latter is responsible for a major division within the Court required for support of judicial functions and supervises this classification.
Management level positions must lead members of the court team with a focused vision, a commitment to open communication, providing and receiving constructive feedback, inspiring professional growth, and motivating through trustworthy and positive relationships to ensure a productive workplace environment.
DUTIES
- Plans, assigns, supervises, coordinates, reviews and evaluates the work of Courtroom Clerks; ensures adequate coverage for all courtroom activities and functions.
- Trains staff in work procedures; answers questions and makes procedure and policy interpretations regarding work processes and the application of laws and regulations.
- Participates in employment selection decisions; recommends and administers discipline as required.
- Monitors changes in laws, policies and procedures that impact the work; recommends procedural improvements and implements them after approval.
- Develops procedures and work standards for court support staff; ensures that work is performed in a consistent manner.
- Answers complex and difficult legal or procedural questions related to courtroom operations; advises attorneys, government agencies and the general public regarding the status of legal cases; applies court policy to resolve conflicts with others.
- Acts as liaison for assigned judicial function with other units within the Court and other agencies as appropriate.
- Performs the full range of Courtroom Clerk functions, including but not limited to: attending court sessions, taking notes regarding proceedings; preparing minute orders and other court documents; preparing or answering correspondence related to court procedures and disposition of cases; preparing and issuing bench warrants; maintaining records of hearing dates and continuances; consulting with attorneys and the court on changes in court calendar dates; calendaring court activities; entering specified information and summaries of proceedings into various automated systems; maintaining court case records and supportive documentation for judges; receiving, marking, and maintaining records and assuming custody of evidence and exhibits; reviewing written orders from attorneys for proper format and content prior to their presentation for judge's signature.
- Conducts a variety of special operational projects; prepares reports and makes recommendations for procedural recommendations and implements them after approval.
DESIRABLE QUALIFICATIONS
Education: Possession of high diploma, or its equivalent
Experience: Three years of progressively responsible experience in a court or judicial system environment, preferably with at least 1 ½ years as a Courtroom Clerk or work which will have provided a knowledge of courtroom and judicial support policies and procedures. Some supervisory experience preferred.
OTHER REQUIREMENTS
Knowledge of: Principles and practices of administration, supervision, performance evaluation and work organization; methods of training staff in work procedures; functions and operations of local government and a judicial system; Court proceedings and Rules of Court related to civil, criminal, family law, probate, juvenile and small claims matters; Court-operations related sections of the California Code of Civil Procedures Government Code, Civil Code, Probate Code, Welfare and Institution Code, Vehicle Code, Health and Safety Code and Penal Code; legal terminology, rules; legal processes, procedures and terminology; legal forms, documents, and procedures relating to civil, criminal, probate, juvenile, and small claims cases, depending upon assignment; modern office methods and equipment; computer systems and applications; records management principles and practices; research methods and statistical procedures used in administrative and/or operational analysis; correct business English, including spelling, grammar and punctuation.
Skill in: Operating a computer and driving a motor vehicle.
Ability to: Plan, assign, review and supervise the work of others; deal tactfully and effectively with subordinates; train staff in work procedures; record courtroom minutes of actions accurately and follow with appropriate minutes orders as required; organize own work, setting priorities and meeting critical deadlines; provide responsible secretarial and office support to judges; read, understand and review for accuracy legal and court documents and extract relevant information; deal with stressful situations; manage upset and difficult members of the public; communicate ideas and information effectively; gather and analyze data, identify problems and issues, recommend and implement solutions; organize, plan and prepare clear, concise reports and correspondence; understand and carry out oral and written directions; research information and organize findings; prepare reports, recommendations and other written material; organize and prioritize own work in order to meet critical deadlines; prepare clear and concise reports, records, correspondence, procedures and other written material; communicate orally in a clear and concise manner; deal tactfully and courteously with the public; establish and maintain effective work relationships with judicial officers, court personnel, governmental agencies and members of the public.
COUNTY OF MARIN
The County of Marin has a population of approximately 257,000 and covers 521 square miles. One of the nine Bay Area counties, Marin County is linked to San Francisco by the Golden Gate Bridge and to the East Bay by the Richmond-San Rafael Bridge. The county is recognized as one of the most enjoyable living areas in the country and has many state, county and city operated parks and recreational facilities, including China Camp State Park, Mt. Tamalpais State Park, Point Reyes National Seashore, and the Golden Gate National Recreation Area. The Court is housed in the historic Frank Lloyd Wright-designed Marin County Civic Center.
THE COURT AS EMPLOYER
The Court employs approximately 105 people in 30 job classifications, ranging from clerical support to professional level positions. Court employees support a total of 14 judicial officers. Court employment is governed by the Trial Court Employment Protection and Governance Act and is not covered by Civil Service Rules.
The Court is an Equal Opportunity Employer and encourages applications from all persons regardless of their race, ethnic background, national origin, religion, gender, sexual orientation, marital status, age or disability.
EXAMINATION AND SELECTION
All completed application materials will be reviewed after the final filing date to determine if each applicant meets the stated desirable qualifications for the position. Applicants should take note that possession of the desirable qualifications is not necessarily a guarantee of further advancement in the employment process.
Based upon the information provided in application materials, the most qualified applicants will be invited for further examination. Depending upon the number of applications received, the examination may consist of application screening, written test, performance or practical exam, oral interview, or any combination thereof.
An eligibility list is then established by ranking candidates according to their overall score in the examination process. The eligibility list generally remains valid for up to six months and appointments are made from this list to fill all vacant positions in that classification.
EMPLOYEE BENEFITS
Health Benefits
The Court offers medical, dental and vision insurance coverage to employees and their dependents. There are Kaiser and Blue Cross medical plans to choose from, a dental plan provided by Delta Dental, and a vision plan provided by Vision Services Plan. Full-time employees receive a generous contribution to health insurance benefits while regularly scheduled part-time employees receive a prorated amount of the benefit contribution.
Life and Disability Insurance
The Court provides a mandatory, basic term life insurance plan in the amount of $10,000, payable to a designated beneficiary. The Court also offers optional supplemental term life insurance, dependent life insurance and long-term disability insurance. For some employee groups, there is mandatory participation in the State Disability Insurance program.
Holidays and Paid Time Off
Full-time employees receive fourteen (14) paid holidays per year and, depending on the position, earn paid time off at a minimum rate of fourteen days per year for the first two years, with increases at designated intervals in subsequent years, based on employment longevity. Eligible employees are also entitled to two (2) Professional Development Days per year that may be prorated based on date of hire. Employees also receive one (1) Wellness Day annually.
Sick Leave
Full-time employees accrue twelve (12) days of sick leave per year, which may accumulate on an unlimited basis. Upon retirement, eligible employees may convert 75% of their unused, accrued sick leave balance to retirement service credit.
Flexible Spending Plans
All employees are eligible to participate in a voluntary flexible spending plan which reimburses up to $5,000 per year for qualifying dependent care expenses and $2,750 per year for qualifying medical expenses.
Carpool/Biking Incentive
Join a carpool to go further, or jump on a bike to boost your health and your wallet. You can receive a $240 taxable carpool/bike incentive once every 6 months for carpooling or biking to work at least 60 days within each 6-month reporting period. This incentive is paid out twice a year if you meet all the requirements. That's up to $480 a year! The 60 days can be achieved through a combination of biking and/or carpooling.
Marin County Retirement Plan
Court employees participate in the County of Marin's defined benefit retirement plan under the 1937 County Retirement Act. The specific plan depends on the employee's hire date and provisions of the Public Employees' Pension Reform Act of 2013 (PEPRA). All full-time employees and part-time employees who work a minimum of three-fourths time are enrolled in the plan. Plan benefits are based on age at time of retirement, years of service and compensation. The county retirement plan has reciprocity with other 1937 Act Retirement System organizations and California Public Employee Retirement System (Cal PERS.) Neither the Court nor the employee contributes to the federal Social Security system, but employees are required to withhold Medicare contributions.
Deferred Compensation Plan
All court employees may participate in a voluntary Internal Revenue Code Section 457 deferred compensation plan paid 100% by the employee.
Tuition Reimbursement Program
The Court offers a Tuition Reimbursement Program to employees who enroll in approved training courses or classes that directly relate to their present positions with the Court, or which may make employees more upwardly mobile in the Court. The Court's reimbursement program pays up to 50% of registration fees and materials, provided employees are pre-approved for their educational expenses and there are sufficient funds available in the Court's budget.
Employee Training and Development Program
The Court is committed to a continuous learning environment where employees are encouraged to improve their knowledge and skills throughout their careers with the Court. Onsite programs are offered in such areas as Customer Service, Safety and Ergonomics in the Workplace and Using Microsoft Office Applications. The Court also is involved in regional and statewide training networks with other courts and professional organizations, making it possible for staff to participate in enriched training in particular functional areas of court processing.
Social Security
The Court does not contribute to Social Security except for a mandatory Medicare contribution of 1.45%.
State Disability Insurance (SD)
This program provides weekly benefits in the event of short-term disability. Premiums are automatically deducted from your pay.
Worker's Compensation
Court pays into the judicial branch administered insurance fund.
Bilingual Pay
Is available for selected positions.
This Benefit Summary is informational only, and cannot modify or affect your benefits in any way, nor shall you accrue any rights because of a statement or omission from this Summary. Please contact a Human Resources representative for further details.