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HVAC Office Administrator - Invoicing & Proposals
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Job DescriptionJob Description
HVAC Office Administrator – Invoicing & Proposals
Run Rite Mechanical Corp. – Brooklyn, NY 11215
Full-Time | Monday–Friday | On-site
About Us:
Run Rite Mechanical Corp. is a trusted HVAC contractor based in Brooklyn, NY, serving both residential and commercial clients across New York City. We are currently hiring a dependable and detail-oriented Office Administrator with HVAC industry experience to oversee invoicing and proposal preparation using Service Fusion.
Key Responsibilities:
Create and manage accurate invoices for HVAC service and installation jobs
Prepare clear, professional proposals and estimates for clients
Coordinate with technicians to confirm job scope and ensure billing accuracy
Track open estimates, follow up with clients, and maintain records
Provide administrative support including scheduling and customer communication
Requirements:
5+ years of experience in an HVAC office.
Proficiency with Service Fusion or similar service management platforms
Excellent organizational skills and attention to detail
Strong written and verbal communication abilities
Proficient with Microsoft Office (Excel, Word, Outlook)
:
Familiarity with HVAC terms and workflows
Experience creating maintenance agreements
Compensation & Benefits:
Competitive hourly wage: $20–$30/hour based on experience
401(k) plan
Paid sick days and vacation time
Health insurance compensation
Stable full-time schedule: Monday–Friday
Supportive work environment with growth potential
Company DescriptionRun Rite Mechanical Corp. is a premier, customer focused, locally owned and operated Heating, Ventilation, and Air Conditioning business serving the tri-state area. We have consistently grown each year due to our competitive programs and services. We specialize in designing, servicing, and installing complete comfort systems for the owners of commercial businesses and residential homes.
Run Rite continues to invest in state-of-the-art technology that allows us to deliver the highest level of service at affordable cost. From the professionalism of our comfort advisers, to the dedication of our field personnel, we are committed to delivering the best service. Our employee training and development programs ensure the delivery of safe and reliable service around your home and office.
Steven Monogioudis started our business in 2007 from his home and we grew from there. Since our owner does a lot of work with technicians on-site, he is often there to provide his more than 20 years of experience to the job at hand. Our trained technicians have more than three years of experience, and their goal is to make us the best service company in the New York area.
When our employees arrive, you will notice the attitude and integrity that they bring to the job site. We work hard to make your experience enjoyable and hassle free. We will also do everything in our power to correct any mistake to your satisfaction and approval. All technicians are certified and licensed in the following: OSHA, F60, G60, and EPA. Thank you for your interest. For questions or comments, please use the information listed here. We look forward to hearing from you soon.Company DescriptionRun Rite Mechanical Corp. is a premier, customer focused, locally owned and operated Heating, Ventilation, and Air Conditioning business serving the tri-state area. We have consistently grown each year due to our competitive programs and services. We specialize in designing, servicing, and installing complete comfort systems for the owners of commercial businesses and residential homes.\r\n\r\nRun Rite continues to invest in state-of-the-art technology that allows us to deliver the highest level of service at affordable cost. From the professionalism of our comfort advisers, to the dedication of our field personnel, we are committed to delivering the best service. Our employee training and development programs ensure the delivery of safe and reliable service around your home and office. \r\n\r\nSteven Monogioudis started our business in 2007 from his home and we grew from there. Since our owner does a lot of work with technicians on-site, he is often there to provide his more than 20 years of experience to the job at hand. Our trained technicians have more than three years of experience, and their goal is to make us the best service company in the New York area.\r\n\r\nWhen our employees arrive, you will notice the attitude and integrity that they bring to the job site. We work hard to make your experience enjoyable and hassle free. We will also do everything in our power to correct any mistake to your satisfaction and approval. All technicians are certified and licensed in the following: OSHA, F60, G60, and EPA. Thank you for your interest. For questions or comments, please use the information listed here. We look forward to hearing from you soon.
HVAC Office Administrator – Invoicing & Proposals
Run Rite Mechanical Corp. – Brooklyn, NY 11215
Full-Time | Monday–Friday | On-site
About Us:
Run Rite Mechanical Corp. is a trusted HVAC contractor based in Brooklyn, NY, serving both residential and commercial clients across New York City. We are currently hiring a dependable and detail-oriented Office Administrator with HVAC industry experience to oversee invoicing and proposal preparation using Service Fusion.
Key Responsibilities:
Create and manage accurate invoices for HVAC service and installation jobs
Prepare clear, professional proposals and estimates for clients
Coordinate with technicians to confirm job scope and ensure billing accuracy
Track open estimates, follow up with clients, and maintain records
Provide administrative support including scheduling and customer communication
Requirements:
5+ years of experience in an HVAC office.
Proficiency with Service Fusion or similar service management platforms
Excellent organizational skills and attention to detail
Strong written and verbal communication abilities
Proficient with Microsoft Office (Excel, Word, Outlook)
:
Familiarity with HVAC terms and workflows
Experience creating maintenance agreements
Compensation & Benefits:
Competitive hourly wage: $20–$30/hour based on experience
401(k) plan
Paid sick days and vacation time
Health insurance compensation
Stable full-time schedule: Monday–Friday
Supportive work environment with growth potential
Company DescriptionRun Rite Mechanical Corp. is a premier, customer focused, locally owned and operated Heating, Ventilation, and Air Conditioning business serving the tri-state area. We have consistently grown each year due to our competitive programs and services. We specialize in designing, servicing, and installing complete comfort systems for the owners of commercial businesses and residential homes.
Run Rite continues to invest in state-of-the-art technology that allows us to deliver the highest level of service at affordable cost. From the professionalism of our comfort advisers, to the dedication of our field personnel, we are committed to delivering the best service. Our employee training and development programs ensure the delivery of safe and reliable service around your home and office.
Steven Monogioudis started our business in 2007 from his home and we grew from there. Since our owner does a lot of work with technicians on-site, he is often there to provide his more than 20 years of experience to the job at hand. Our trained technicians have more than three years of experience, and their goal is to make us the best service company in the New York area.
When our employees arrive, you will notice the attitude and integrity that they bring to the job site. We work hard to make your experience enjoyable and hassle free. We will also do everything in our power to correct any mistake to your satisfaction and approval. All technicians are certified and licensed in the following: OSHA, F60, G60, and EPA. Thank you for your interest. For questions or comments, please use the information listed here. We look forward to hearing from you soon.Company DescriptionRun Rite Mechanical Corp. is a premier, customer focused, locally owned and operated Heating, Ventilation, and Air Conditioning business serving the tri-state area. We have consistently grown each year due to our competitive programs and services. We specialize in designing, servicing, and installing complete comfort systems for the owners of commercial businesses and residential homes.\r\n\r\nRun Rite continues to invest in state-of-the-art technology that allows us to deliver the highest level of service at affordable cost. From the professionalism of our comfort advisers, to the dedication of our field personnel, we are committed to delivering the best service. Our employee training and development programs ensure the delivery of safe and reliable service around your home and office. \r\n\r\nSteven Monogioudis started our business in 2007 from his home and we grew from there. Since our owner does a lot of work with technicians on-site, he is often there to provide his more than 20 years of experience to the job at hand. Our trained technicians have more than three years of experience, and their goal is to make us the best service company in the New York area.\r\n\r\nWhen our employees arrive, you will notice the attitude and integrity that they bring to the job site. We work hard to make your experience enjoyable and hassle free. We will also do everything in our power to correct any mistake to your satisfaction and approval. All technicians are certified and licensed in the following: OSHA, F60, G60, and EPA. Thank you for your interest. For questions or comments, please use the information listed here. We look forward to hearing from you soon.