City of Menifee
The City of Menifees City Clerk Department is looking for a highly motivated, detail-oriented individual to join our team as a Management Aide. This position plays a key role in supporting a wide range of administrative and programmatic functions that serve both internal departments and the community.
As a Management Aide, youll assist with the with the department budget preparation, city-wide policy development and updates, agenda and staff report preparation and attending committee and commission meetings. The Management Aide will also support the processing of official city documents and other critical tasks that help ensure smooth day-to-day operations. This is an excellent opportunity for someone who is eager to learn, thrives in a collaborative environment, and is committed to public service.
We are looking for a candidate who embodies the City of Menifees core values: working as One Team, acting with Integrity, providing excellent Customer Service, demonstrating Leadership, and upholding the highest standards of Professionalism.
Join a dynamic and forward-thinking department where your contributions make a meaningful impact on the organization and the community we serve.
THE POSITION
Under general supervision, performs a variety of para-professional and routine entry-level professional administrative, analytical, technical, and programmatic duties in support of various administrative and programmatic operations and activities; provides staff support to a City department, office, and/or program area; coordinates assigned activities with other divisions, outside agencies, and the general public; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED Receives general supervision from assigned supervisory or management staff. Exercises no direct supervision over staff.
CLASS CHARACTERISTICS This is a para-professional class leading into the professional Management Analyst series. Incumbents perform para-professional administrative and programmatic support and routine entry-level professional analysis duties while learning City policies, procedures, and specific techniques related to area of assignment. Work progress is frequently reviewed, parameters of the work are well defined, and the methods and procedures necessary to complete the work are predetermined. As experience is gained, assignments gradually become more diversified and incumbents work with greater independence. Job assignments are in specific departments and/or programs, where incumbents are expected to assist the department head, division manager, and/or higher-level analysts with program, operational, and administrative functions.
(Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Performs a variety of para-professional administrative and routine entry-level professional analytical and technical duties requiring analysis and the application of specific program knowledge and administrative skills in support of a City department, division, program, or function; provides assistance in administrative and operating programs as assigned. Conducts research; collects and compiles information from various sources; analyzes data; prepares written and/or oral reports; assists in the preparation of grants; develops and revises forms and report formats; establishes procedural manual for clerical and administrative support services for assigned areas. Assists in the preparation of the annual budget and monitors budget expenditures. Participates in planning, coordinating, implementing, and promoting assigned programs, projects, and initiatives; participates in the development and implementation of program goals, objectives, policies, procedures, and priorities. Provides assistance in resolving operational and administration problems; identifies problem areas and issues; conducts research to find alternative solutions; makes recommendations; assists in implementation of recommendations. Researches, analyzes, and makes recommendations on program compliance with applicable laws and regulations. Receives, researches, and responds to citizen requests for information. Prepares a variety of public outreach and informational materials including newsletters and brochures. Assists in the preparation of requests for proposals for hiring outside consultants, vendors, and contractors; assists in researching contract service and supply needs; monitors contract compliance. Serves as a contact and liaison for assigned functions and programs with other City departments and staff, the general public, and outside agencies and organizations. Performs related duties as required. KNOWLEDGE OF
General understanding of public administration, organization and operation of municipal government. Research and reporting methods, techniques, and procedures. Applicable Federal, State, and local laws, rules, regulations, ordinances, and organizational policies and procedures relevant to assigned area of responsibility. General understanding of basic budget preparation and administration. Application of critical thinking and analysis. Records keeping principles and procedures. Modern office practices, methods, and computer equipment and applications related to the work. English usage, grammar, spelling, vocabulary, and punctuation. Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
ABILITY TO
Assist in the development of goals, objectives, policies, procedures, and work standards for the department. Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner. Interpret, apply, explain, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations. Research, analyze, and evaluate new service delivery methods, procedures, and techniques. Prepare clear and concise reports, correspondence, policies, procedures, and other written materials. Effectively represent the department and the City in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations and in meetings with individuals. Establish and maintain a variety of filing, record keeping, and tracking systems. Properly interpret, ensure compliance with, and make recommendations in accordance with laws, regulations, and policies. Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. Operate modern office equipment including computer equipment and specialized software applications programs. Use English effectively to communicate in person, over the telephone, and in writing. Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
EDUCATION AND EXPERIENCE Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to graduation from an accredited four-year college or university with major coursework in business or public administration, or a closely related field. Experience performing professional administrative responsibilities in a municipal government is highly desirable but not required.
LICENSES AND CERTIFICATIONS
Possession of a valid California Class C Driver's License. PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. This is primarily a sedentary office classification although standing and walking between work areas is required. Employees in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. ENVIRONMENTAL ELEMENTS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to potentially hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures and City codes.
APPLICATION PROCEDURE AND SELECTION PROCESS
A City application, resume, and supplemental questionnaire
must
be submitted and received by the closing date/time. Candidates must clearly demonstrate through their application materials that they meet the employment standards outlined above. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the position may consist of any combination of written, performance, and oral exams to evaluate the applicant's skill, training, and experience for the position. Successful applicants will be placed on an eligibility list. The City of Menifee is an Equal Opportunity Employer #J-18808-Ljbffr
Under general supervision, performs a variety of para-professional and routine entry-level professional administrative, analytical, technical, and programmatic duties in support of various administrative and programmatic operations and activities; provides staff support to a City department, office, and/or program area; coordinates assigned activities with other divisions, outside agencies, and the general public; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED Receives general supervision from assigned supervisory or management staff. Exercises no direct supervision over staff.
CLASS CHARACTERISTICS This is a para-professional class leading into the professional Management Analyst series. Incumbents perform para-professional administrative and programmatic support and routine entry-level professional analysis duties while learning City policies, procedures, and specific techniques related to area of assignment. Work progress is frequently reviewed, parameters of the work are well defined, and the methods and procedures necessary to complete the work are predetermined. As experience is gained, assignments gradually become more diversified and incumbents work with greater independence. Job assignments are in specific departments and/or programs, where incumbents are expected to assist the department head, division manager, and/or higher-level analysts with program, operational, and administrative functions.
(Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Performs a variety of para-professional administrative and routine entry-level professional analytical and technical duties requiring analysis and the application of specific program knowledge and administrative skills in support of a City department, division, program, or function; provides assistance in administrative and operating programs as assigned. Conducts research; collects and compiles information from various sources; analyzes data; prepares written and/or oral reports; assists in the preparation of grants; develops and revises forms and report formats; establishes procedural manual for clerical and administrative support services for assigned areas. Assists in the preparation of the annual budget and monitors budget expenditures. Participates in planning, coordinating, implementing, and promoting assigned programs, projects, and initiatives; participates in the development and implementation of program goals, objectives, policies, procedures, and priorities. Provides assistance in resolving operational and administration problems; identifies problem areas and issues; conducts research to find alternative solutions; makes recommendations; assists in implementation of recommendations. Researches, analyzes, and makes recommendations on program compliance with applicable laws and regulations. Receives, researches, and responds to citizen requests for information. Prepares a variety of public outreach and informational materials including newsletters and brochures. Assists in the preparation of requests for proposals for hiring outside consultants, vendors, and contractors; assists in researching contract service and supply needs; monitors contract compliance. Serves as a contact and liaison for assigned functions and programs with other City departments and staff, the general public, and outside agencies and organizations. Performs related duties as required. KNOWLEDGE OF
General understanding of public administration, organization and operation of municipal government. Research and reporting methods, techniques, and procedures. Applicable Federal, State, and local laws, rules, regulations, ordinances, and organizational policies and procedures relevant to assigned area of responsibility. General understanding of basic budget preparation and administration. Application of critical thinking and analysis. Records keeping principles and procedures. Modern office practices, methods, and computer equipment and applications related to the work. English usage, grammar, spelling, vocabulary, and punctuation. Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
ABILITY TO
Assist in the development of goals, objectives, policies, procedures, and work standards for the department. Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner. Interpret, apply, explain, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations. Research, analyze, and evaluate new service delivery methods, procedures, and techniques. Prepare clear and concise reports, correspondence, policies, procedures, and other written materials. Effectively represent the department and the City in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations and in meetings with individuals. Establish and maintain a variety of filing, record keeping, and tracking systems. Properly interpret, ensure compliance with, and make recommendations in accordance with laws, regulations, and policies. Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. Operate modern office equipment including computer equipment and specialized software applications programs. Use English effectively to communicate in person, over the telephone, and in writing. Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
EDUCATION AND EXPERIENCE Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to graduation from an accredited four-year college or university with major coursework in business or public administration, or a closely related field. Experience performing professional administrative responsibilities in a municipal government is highly desirable but not required.
LICENSES AND CERTIFICATIONS
Possession of a valid California Class C Driver's License. PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. This is primarily a sedentary office classification although standing and walking between work areas is required. Employees in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. ENVIRONMENTAL ELEMENTS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to potentially hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures and City codes.
APPLICATION PROCEDURE AND SELECTION PROCESS
A City application, resume, and supplemental questionnaire
must
be submitted and received by the closing date/time. Candidates must clearly demonstrate through their application materials that they meet the employment standards outlined above. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the position may consist of any combination of written, performance, and oral exams to evaluate the applicant's skill, training, and experience for the position. Successful applicants will be placed on an eligibility list. The City of Menifee is an Equal Opportunity Employer #J-18808-Ljbffr