NYC Staffing
Job Title
DCAS's mission is to make city government work for all New Yorkers. From managing New York City's most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies what we do ensures that all agencies can deliver on their mission. Our reach touches every facet of city government and is instrumental to the successful day-to-day operations of the City of New York. Our commitment to equity, effectiveness, and sustainability guides our work providing City agencies with the critical resources and support needed to succeed, including: recruiting, hiring, and training City employees; managing 55 public buildings; acquiring, selling, and leasing City property; purchasing over $1 billion in goods and services for City agencies; overseeing the greenest municipal vehicle fleet in the country; and leading the City's efforts to reduce carbon emissions from government operations. When you work at DCAS, you're not just working for one agency, but in service of them all. It's an opportunity to provide impactful support, quality customer service, and help protect the future of New York City for generations to come. A&A is a unit within the Financial and Business Management (FBM) Line of Service (LOS). A&A comprises of Accounts Payable (Expediting, Vouchering, Pre-Audit) and Revenue Collections. Accounts Payable is responsible for reviewing and processing vendor invoices for payment, ensuring all payments for goods and services provided to the City are accurate, timely, and compliant with all applicable guidelines, including the Comptroller's directives, the Procurement Policy Board (PPB) rules, and relevant accounting standards. Revenue Collections is responsible for collecting revenue (receivables) for DCAS. In addition, A&A performs all accounting functions for the agency including management of the agency's bank accounts, producing InfoAdvantage data for fiscal liaisons within DCAS Lines of Service, overseeing credit card payments, providing customer service to vendor agencies, commissions and community boards, and serving as the primary liaison to Financial Information Services Agency (FISA), the Department of Finance and the Office of the Comptroller. DCAS seeks to hire an Associate Staff Analyst who will function as the Vouchering Unit Supervisor of A&A. The Vouchering Unit within A&A is an important step in the process to ensure vendors are paid fairly and accurately by reviewing extensive invoice packages, often containing 100's of pages of supporting documents such as purchase orders, payroll reports, contracts, budget data and more. Employees ensure the invoices comply with local procurement laws and accounting standards and have accurate line items such as price and quantity. The review also requires employees to complete mathematical calculations, analysis and updates of multiple databases and computer programs such as FMS, InfoAdvantage, PASSPort and Excel. The Vouchering Unit Supervisor will be responsible for overseeing five Vouchering staff, including onboarding, training, writing performance evaluations, providing regular feedback by documenting individual achievements and plans for improvement, approving timesheets, and other personnel management activities. The Vouchering Supervisor will also distribute work fairly across the team, monitor productivity and ensure deadlines are met. Responsibilities include: overseeing the Vouchering Unit staff including onboarding, training, writing performance evaluations, providing regular feedback by documenting individual achievements and plans for improvement, approving timesheets, and other personnel management activities; prioritizing and assigning work fairly across the team, monitoring productivity and ensuring deadlines are met; troubleshooting issues that staff encounter and escalating accordingly; handling "rush" processing being walked through for immediate check due to critical health or safety expedites as well as the analysis and resolution of issues related to that work; handling high priority payments and payments that must be expedited to avoid penalties; processing Release of Retainage documents, monitoring interest payments, processing Disbursement Request Modifications (DRM) to expedite payments and update various payment tracking reports; and coordinating with DOF to issue monthly wire transfers for New York Power Authority. Qualifications include: a master's degree from an accredited college in economics, finance, accounting, business or public administration, public health, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or a Juris Doctor degree from an accredited law school, and one year of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management, or in a related area; or a baccalaureate degree from an accredited college and three years of satisfactory full-time professional experience in the areas described above. An associate degree or completion of 60 semester credits from an accredited college and five years of satisfactory full-time professional experience as described above. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and seven years of satisfactory full-time professional experience as described above. A combination of education and/or experience equivalent to the above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma and at least one year of experience as described above. Salary Min: $79,473.00 Salary Max: $91,394.00
DCAS's mission is to make city government work for all New Yorkers. From managing New York City's most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies what we do ensures that all agencies can deliver on their mission. Our reach touches every facet of city government and is instrumental to the successful day-to-day operations of the City of New York. Our commitment to equity, effectiveness, and sustainability guides our work providing City agencies with the critical resources and support needed to succeed, including: recruiting, hiring, and training City employees; managing 55 public buildings; acquiring, selling, and leasing City property; purchasing over $1 billion in goods and services for City agencies; overseeing the greenest municipal vehicle fleet in the country; and leading the City's efforts to reduce carbon emissions from government operations. When you work at DCAS, you're not just working for one agency, but in service of them all. It's an opportunity to provide impactful support, quality customer service, and help protect the future of New York City for generations to come. A&A is a unit within the Financial and Business Management (FBM) Line of Service (LOS). A&A comprises of Accounts Payable (Expediting, Vouchering, Pre-Audit) and Revenue Collections. Accounts Payable is responsible for reviewing and processing vendor invoices for payment, ensuring all payments for goods and services provided to the City are accurate, timely, and compliant with all applicable guidelines, including the Comptroller's directives, the Procurement Policy Board (PPB) rules, and relevant accounting standards. Revenue Collections is responsible for collecting revenue (receivables) for DCAS. In addition, A&A performs all accounting functions for the agency including management of the agency's bank accounts, producing InfoAdvantage data for fiscal liaisons within DCAS Lines of Service, overseeing credit card payments, providing customer service to vendor agencies, commissions and community boards, and serving as the primary liaison to Financial Information Services Agency (FISA), the Department of Finance and the Office of the Comptroller. DCAS seeks to hire an Associate Staff Analyst who will function as the Vouchering Unit Supervisor of A&A. The Vouchering Unit within A&A is an important step in the process to ensure vendors are paid fairly and accurately by reviewing extensive invoice packages, often containing 100's of pages of supporting documents such as purchase orders, payroll reports, contracts, budget data and more. Employees ensure the invoices comply with local procurement laws and accounting standards and have accurate line items such as price and quantity. The review also requires employees to complete mathematical calculations, analysis and updates of multiple databases and computer programs such as FMS, InfoAdvantage, PASSPort and Excel. The Vouchering Unit Supervisor will be responsible for overseeing five Vouchering staff, including onboarding, training, writing performance evaluations, providing regular feedback by documenting individual achievements and plans for improvement, approving timesheets, and other personnel management activities. The Vouchering Supervisor will also distribute work fairly across the team, monitor productivity and ensure deadlines are met. Responsibilities include: overseeing the Vouchering Unit staff including onboarding, training, writing performance evaluations, providing regular feedback by documenting individual achievements and plans for improvement, approving timesheets, and other personnel management activities; prioritizing and assigning work fairly across the team, monitoring productivity and ensuring deadlines are met; troubleshooting issues that staff encounter and escalating accordingly; handling "rush" processing being walked through for immediate check due to critical health or safety expedites as well as the analysis and resolution of issues related to that work; handling high priority payments and payments that must be expedited to avoid penalties; processing Release of Retainage documents, monitoring interest payments, processing Disbursement Request Modifications (DRM) to expedite payments and update various payment tracking reports; and coordinating with DOF to issue monthly wire transfers for New York Power Authority. Qualifications include: a master's degree from an accredited college in economics, finance, accounting, business or public administration, public health, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or a Juris Doctor degree from an accredited law school, and one year of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management, or in a related area; or a baccalaureate degree from an accredited college and three years of satisfactory full-time professional experience in the areas described above. An associate degree or completion of 60 semester credits from an accredited college and five years of satisfactory full-time professional experience as described above. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and seven years of satisfactory full-time professional experience as described above. A combination of education and/or experience equivalent to the above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma and at least one year of experience as described above. Salary Min: $79,473.00 Salary Max: $91,394.00