Indotronix International Corporation
Onsite Job: Administrative Assistant III
Indotronix International Corporation, San Diego, California, United States, 92189
Onsite Job: Administrative Assistant III | San Diego, California, United States
Indotronix is looking for Onsite Job: Administrative Assistant (Navy/DoD/shipyard) at San Diego, CA.
Onsite Job: Administrative Assistant III (Navy/DoD/shipyard) Work Location: San Diego, CA - 92113 Duration: 12 Months Contract to Hire Shift Time: 06:00 AM - 2:30 PM Work Schedule: Standard High School graduate and some college
Position Description: •Receive RFPs, breakdown spec by work item. •Re-name and export control each work item •Add the avail to IFS Attach references per work item Order references not supplied by the customer and second tier references that we don't have in the system Upon award, move the avail from preliminary to approved and create a zero folder for QA (for them to be able to build TIPs) Using the parsing tool we parse and quality check each work item Attach RCCs to its pertaining work item Attend Converge meetings and testing of updated tools Service the front counter, for walk-ins (trades and subcontractors), process all tech manual, drawing, scan, lamination and copy request Order and maintain inventory of office supplies ordered thru Office Depot for the yard Order and maintain inventory of plotter paper and toner to process poster orders Order and maintain inventory of departmental carbon copy forms stored in the Document Center to have available to subs and trades Order copy machine paper for the yard Order coffee supplies and distribute weekly Create labels and schedule pick-ups for FedEx Pick up FedEx, UPS and Office Depot packages from the front gate Collect and distribute daily mail from USPS to each department Assist in the reproduction of proposals to be sent to the government for bidding Create service calls for the Xerox printers when they have an error code. Order and maintain supplies for all Xerox copiers both in the yard and satellite offices
Skills Required: •Strong communication skills and work ethic Works well with others and under pressure Attention to detail Strong attendance and punctuality Must be proficient in MS tools Able to multitask and prioritize workload Good customer service skills required Must be able to obtain a DBIDS credential to access the US Navy Installation (Navy Base) •Able to troubleshoot Xerox machines, IFS and SRDAP systems
Skills Preferred: •Basic office administration •Typing speed of 55-60 WPM •Strong data entry capabilities
Experience Required: •Administrative support responsibilities equivalent
Experience Preferred: •Any waterfront and ship repair experience; along with customer service experience to serve both internal and external customers.
Education Required: •High School graduate with some college
Education Preferred: •Collegiate experience
Indotronix is looking for Onsite Job: Administrative Assistant (Navy/DoD/shipyard) at San Diego, CA.
Onsite Job: Administrative Assistant III (Navy/DoD/shipyard) Work Location: San Diego, CA - 92113 Duration: 12 Months Contract to Hire Shift Time: 06:00 AM - 2:30 PM Work Schedule: Standard High School graduate and some college
Position Description: •Receive RFPs, breakdown spec by work item. •Re-name and export control each work item •Add the avail to IFS Attach references per work item Order references not supplied by the customer and second tier references that we don't have in the system Upon award, move the avail from preliminary to approved and create a zero folder for QA (for them to be able to build TIPs) Using the parsing tool we parse and quality check each work item Attach RCCs to its pertaining work item Attend Converge meetings and testing of updated tools Service the front counter, for walk-ins (trades and subcontractors), process all tech manual, drawing, scan, lamination and copy request Order and maintain inventory of office supplies ordered thru Office Depot for the yard Order and maintain inventory of plotter paper and toner to process poster orders Order and maintain inventory of departmental carbon copy forms stored in the Document Center to have available to subs and trades Order copy machine paper for the yard Order coffee supplies and distribute weekly Create labels and schedule pick-ups for FedEx Pick up FedEx, UPS and Office Depot packages from the front gate Collect and distribute daily mail from USPS to each department Assist in the reproduction of proposals to be sent to the government for bidding Create service calls for the Xerox printers when they have an error code. Order and maintain supplies for all Xerox copiers both in the yard and satellite offices
Skills Required: •Strong communication skills and work ethic Works well with others and under pressure Attention to detail Strong attendance and punctuality Must be proficient in MS tools Able to multitask and prioritize workload Good customer service skills required Must be able to obtain a DBIDS credential to access the US Navy Installation (Navy Base) •Able to troubleshoot Xerox machines, IFS and SRDAP systems
Skills Preferred: •Basic office administration •Typing speed of 55-60 WPM •Strong data entry capabilities
Experience Required: •Administrative support responsibilities equivalent
Experience Preferred: •Any waterfront and ship repair experience; along with customer service experience to serve both internal and external customers.
Education Required: •High School graduate with some college
Education Preferred: •Collegiate experience