Idaho Staffing
Sponsored Project Proposal Submission
Within the Office of Sponsored Programs (OSP), the primary purpose of this position is to provide leadership and expertise in the sponsored project proposal submission process at Boise State University. Fully competent and productive professional contributor who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity. Works independently with general supervision; exercises judgment within defined guidelines and practices to determine appropriate action. May provide guidance and assistance to entry level professionals and/or support employees. Typically hold a Bachelors Degree and 2 years of professional experience or equivalent relevant experience. Essential Functions: 95% of Time the Position must: OSP Proposal Submission Process: With minimal to significant oversight, depending on the complexity of the proposal, assist principal investigators to submit new sponsored project proposals and supplemental funding requests to Federal sponsors, state and local sponsors, industry sponsors, non-profit sponsors, and all other potential sponsors of sponsored programs by: Preparing, reviewing, and revising budgets and budget justifications. Reviewing and interpreting information in requests for applications/proposals and sponsor guidelines, policies, procedures, laws and regulations. Consulting with principal investigators, other OSP offices, departmental and college administrators, and compliance offices to assure the planned proposal activities are feasible and allowable in accordance with sponsor requirements, Boise State University policies, procedures, and guidelines, federal and state laws and regulations, and sponsor requirements such as cost principles, financial conflict of interest, export controls, human participants, and animal subjects. Coordinating the resolution of potential issues with faculty, OSP leadership, other OSP staff, university legal counsel, internal audit, and other units as needed. Flagging unresolved issues for correction by OSP Contracting Services if the submitted proposal is awarded. Serving as the technical lead in the preparation of documentation required for submission, including project managing the submission, drafting letters of commitment and other administrative documents as required by requests for applications/proposals, reviewing representations and certifications in the proposal, obtaining legal/contracting support for terms and conditions that must be accepted upon proposal submission, and preparing documents for authorized signature. Assuring submitted proposals comply with all sponsor requirements, including that all required/optional documents are uploaded or compiled for submission, all document formatting requirements are followed, and the proposals satisfy submission deadlines. Failure to meet these requirements may result in the rejection of a proposal by the sponsor. Ensuring a complete and accurate transmittal form is prepared and routed for approvals prior to the submission of the proposal. Assist principal investigators in submitting just in time reports and other proposal-like documentation required by a sponsor after the submission of a proposal. Assist in disseminating information to principal investigators and OSP, department, and college support staff regarding changes to sponsor policies and procedures. Maintain accurate and up-to-date information regarding use of electronic sponsored project administration portals. Identify areas of weakness or risk in internal policies, practices, and procedures and make recommendations for improvement to the OSP Assistant Director, Pre-Award. AND DEPENDING ON OSP WORK BALANCING NEEDS: OSP Pre-Award Proposal Coordination: As part of the proposal intake process, gather information, coordinate with principal investigators, set up proposals in OSPs information systems, and assign new proposals to Pre-Award Staff in consultation with the OSP Assistant Director, Pre-Award. Manage the Pre-Award email inbox and assign emails to team members as appropriate. Collaborate with OSP Contracting Services, in consultation with OSP Assistant Director, Pre-Award, to determine whether a request for assistance is a new proposal, supplement, continuation, or other transaction. Provide faculty with current and pending support information upon request. Set up new sponsors, principal investigators, and subrecipients in OSPs information system in coordination with the Research Administration Systems and Analytics (RASA) team in the Division of Research and Economic Development (DRED). Update reporting tools, review the reports for outstanding proposals, and prepare end of month reporting to colleges. 5% of Time the Position must: Perform other duties as assigned. Knowledge, Skills, Abilities: Strong written and verbal communication skills, with t
Within the Office of Sponsored Programs (OSP), the primary purpose of this position is to provide leadership and expertise in the sponsored project proposal submission process at Boise State University. Fully competent and productive professional contributor who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity. Works independently with general supervision; exercises judgment within defined guidelines and practices to determine appropriate action. May provide guidance and assistance to entry level professionals and/or support employees. Typically hold a Bachelors Degree and 2 years of professional experience or equivalent relevant experience. Essential Functions: 95% of Time the Position must: OSP Proposal Submission Process: With minimal to significant oversight, depending on the complexity of the proposal, assist principal investigators to submit new sponsored project proposals and supplemental funding requests to Federal sponsors, state and local sponsors, industry sponsors, non-profit sponsors, and all other potential sponsors of sponsored programs by: Preparing, reviewing, and revising budgets and budget justifications. Reviewing and interpreting information in requests for applications/proposals and sponsor guidelines, policies, procedures, laws and regulations. Consulting with principal investigators, other OSP offices, departmental and college administrators, and compliance offices to assure the planned proposal activities are feasible and allowable in accordance with sponsor requirements, Boise State University policies, procedures, and guidelines, federal and state laws and regulations, and sponsor requirements such as cost principles, financial conflict of interest, export controls, human participants, and animal subjects. Coordinating the resolution of potential issues with faculty, OSP leadership, other OSP staff, university legal counsel, internal audit, and other units as needed. Flagging unresolved issues for correction by OSP Contracting Services if the submitted proposal is awarded. Serving as the technical lead in the preparation of documentation required for submission, including project managing the submission, drafting letters of commitment and other administrative documents as required by requests for applications/proposals, reviewing representations and certifications in the proposal, obtaining legal/contracting support for terms and conditions that must be accepted upon proposal submission, and preparing documents for authorized signature. Assuring submitted proposals comply with all sponsor requirements, including that all required/optional documents are uploaded or compiled for submission, all document formatting requirements are followed, and the proposals satisfy submission deadlines. Failure to meet these requirements may result in the rejection of a proposal by the sponsor. Ensuring a complete and accurate transmittal form is prepared and routed for approvals prior to the submission of the proposal. Assist principal investigators in submitting just in time reports and other proposal-like documentation required by a sponsor after the submission of a proposal. Assist in disseminating information to principal investigators and OSP, department, and college support staff regarding changes to sponsor policies and procedures. Maintain accurate and up-to-date information regarding use of electronic sponsored project administration portals. Identify areas of weakness or risk in internal policies, practices, and procedures and make recommendations for improvement to the OSP Assistant Director, Pre-Award. AND DEPENDING ON OSP WORK BALANCING NEEDS: OSP Pre-Award Proposal Coordination: As part of the proposal intake process, gather information, coordinate with principal investigators, set up proposals in OSPs information systems, and assign new proposals to Pre-Award Staff in consultation with the OSP Assistant Director, Pre-Award. Manage the Pre-Award email inbox and assign emails to team members as appropriate. Collaborate with OSP Contracting Services, in consultation with OSP Assistant Director, Pre-Award, to determine whether a request for assistance is a new proposal, supplement, continuation, or other transaction. Provide faculty with current and pending support information upon request. Set up new sponsors, principal investigators, and subrecipients in OSPs information system in coordination with the Research Administration Systems and Analytics (RASA) team in the Division of Research and Economic Development (DRED). Update reporting tools, review the reports for outstanding proposals, and prepare end of month reporting to colleges. 5% of Time the Position must: Perform other duties as assigned. Knowledge, Skills, Abilities: Strong written and verbal communication skills, with t