Charlotte Latin School
Standardized Testing Coordinator
Charlotte Latin School, Charlotte, North Carolina, United States, 28245
Job Details
Job Location Charlotte Campus - Charlotte, NC
Position Type Part Time
Job Shift Day
Job Category Admin - Clerical
Description
Position Summary
Manage logistical aspects of all on-campus standardized testing, both digital and paper-based.
Essential Duties and Responsibilities Logistical Coordination Order all standardized tests given in Upper, Middle, and Lower School Coordinate with student services staff to ensure all appropriate students receive testing accommodations Coordinate with appropriate staff, including the Business Office, to ensure appropriate invoicing for AP exams. Schedule testing rooms Hire/train proctors Organize and securely maintain all testing materials Set up testing rooms Ensure technological success: microphones, clocks, wireless boosters, backup devices, extension cords, power banks, and IT staff on call. Maintain knowledge of and adhere to all standardized testing agency guidelines. As needed, assist as a proctor for on-site special testing (ACT, SAT) Provide testing data to the Upper School Academic Dean or other academic offices as requested for analysis. Additional duties as assigned. Supervisory Responsibilities
Coordinate and recruit proctors
Qualifications
Education and Experience
Bachelor's degree in a related field 3-5 years of experience in educational administration, event coordination, or a similar logistical management role. Specific experience with standardized testing environments (ACT, SAT, AP exams, CTP/ERB) is highly desirable. Per the College Board: An individual cannot serve as a test coordinator in the year an immediate family or household member may be taking a College Board test (PSAT, SAT, AP exam) at the school where the coordinator works or at any other school. Immediate family includes one's parents, siblings, children, grandparents,and spouse. This applies even if they don't reside in the same household. A test coordinator cannot be employed part-time or full-time at a test preparation company or participate in any coaching activity that addresses the content of secure College Board tests.
Skills
Exceptional organizational skills:
Ability to meticulously plan, execute, and oversee multiple tasks simultaneously, ensuring all details are accounted for. Time management:
Proven ability to meet deadlines and manage a demanding schedule, often with tight turnarounds. Attention to detail:
Critical for ensuring compliance with testing agency guidelines; preventing errors in room setup, materials, and technology; and working with families to resolve testing conflicts or outline options for use of testing accommodations. Problem-solving:
Aptitude for quickly identifying and resolving unexpected issues that may arise during testing, such as technological glitches or proctoring needs. Resource management:
Skill in efficiently allocating and utilizing resources, including rooms, materials, and volunteers. Technological proficiency:
Comfort and familiarity with various AV equipment (microphones, clocks), wireless networks, and general troubleshooting of electronic devices; ability to assist students with account login problems. Basic IT knowledge:
Ability to coordinate with IT staff and understand basic network and device requirements for testing. Data management:
Competence in organizing and providing testing data; advanced skills in Excel and/or Google Sheets and functionality within these applications; experience in educational management systems preferred. Strong communication skills:
Clear and concise communication, both written and verbal, for coordinating with proctors, staff, students, parents, and external agencies. Training and leadership:
Ability to effectively train and guide proctors, ensuring they understand their roles and responsibilities. Collaboration:
Skill in working effectively with registrar, academic deans, and other school personnel. Professionalism:
Maintaining a calm and composed demeanor, especially during high-pressure testing periods. Knowledge of standardized testing protocols:
In-depth understanding of guidelines and regulations set by testing agencies like ACT and the College Board. Adherence to policies:
Strict commitment and adherence to confidentiality norms and to following established procedures and guidelines. Working Conditions and Environment
Intermittently lift, carry, push, and pull up to 25 pounds. Continuously see, sit, balance, grasp, and have repetitive use of arms, wrists, hands, and fingers; and some fine finger dexterity. Frequently talk and hear. Intermittently stand, stoop, bend, twist, crouch, kneel, crawl, walk, climb stairs, step stools and ladders, operate foot and hand controls, squeeze, and reach above shoulders. Exposure to dust, chemicals, fumes, flammables, grease, dirt, stacked materials, electrical equipment, machinery, low to medium noise levels, and moderate indoor heat and cold temperatures. Long or odd hours, as needed.
Job Location Charlotte Campus - Charlotte, NC
Position Type Part Time
Job Shift Day
Job Category Admin - Clerical
Description
Position Summary
Manage logistical aspects of all on-campus standardized testing, both digital and paper-based.
Essential Duties and Responsibilities Logistical Coordination Order all standardized tests given in Upper, Middle, and Lower School Coordinate with student services staff to ensure all appropriate students receive testing accommodations Coordinate with appropriate staff, including the Business Office, to ensure appropriate invoicing for AP exams. Schedule testing rooms Hire/train proctors Organize and securely maintain all testing materials Set up testing rooms Ensure technological success: microphones, clocks, wireless boosters, backup devices, extension cords, power banks, and IT staff on call. Maintain knowledge of and adhere to all standardized testing agency guidelines. As needed, assist as a proctor for on-site special testing (ACT, SAT) Provide testing data to the Upper School Academic Dean or other academic offices as requested for analysis. Additional duties as assigned. Supervisory Responsibilities
Coordinate and recruit proctors
Qualifications
Education and Experience
Bachelor's degree in a related field 3-5 years of experience in educational administration, event coordination, or a similar logistical management role. Specific experience with standardized testing environments (ACT, SAT, AP exams, CTP/ERB) is highly desirable. Per the College Board: An individual cannot serve as a test coordinator in the year an immediate family or household member may be taking a College Board test (PSAT, SAT, AP exam) at the school where the coordinator works or at any other school. Immediate family includes one's parents, siblings, children, grandparents,and spouse. This applies even if they don't reside in the same household. A test coordinator cannot be employed part-time or full-time at a test preparation company or participate in any coaching activity that addresses the content of secure College Board tests.
Skills
Exceptional organizational skills:
Ability to meticulously plan, execute, and oversee multiple tasks simultaneously, ensuring all details are accounted for. Time management:
Proven ability to meet deadlines and manage a demanding schedule, often with tight turnarounds. Attention to detail:
Critical for ensuring compliance with testing agency guidelines; preventing errors in room setup, materials, and technology; and working with families to resolve testing conflicts or outline options for use of testing accommodations. Problem-solving:
Aptitude for quickly identifying and resolving unexpected issues that may arise during testing, such as technological glitches or proctoring needs. Resource management:
Skill in efficiently allocating and utilizing resources, including rooms, materials, and volunteers. Technological proficiency:
Comfort and familiarity with various AV equipment (microphones, clocks), wireless networks, and general troubleshooting of electronic devices; ability to assist students with account login problems. Basic IT knowledge:
Ability to coordinate with IT staff and understand basic network and device requirements for testing. Data management:
Competence in organizing and providing testing data; advanced skills in Excel and/or Google Sheets and functionality within these applications; experience in educational management systems preferred. Strong communication skills:
Clear and concise communication, both written and verbal, for coordinating with proctors, staff, students, parents, and external agencies. Training and leadership:
Ability to effectively train and guide proctors, ensuring they understand their roles and responsibilities. Collaboration:
Skill in working effectively with registrar, academic deans, and other school personnel. Professionalism:
Maintaining a calm and composed demeanor, especially during high-pressure testing periods. Knowledge of standardized testing protocols:
In-depth understanding of guidelines and regulations set by testing agencies like ACT and the College Board. Adherence to policies:
Strict commitment and adherence to confidentiality norms and to following established procedures and guidelines. Working Conditions and Environment
Intermittently lift, carry, push, and pull up to 25 pounds. Continuously see, sit, balance, grasp, and have repetitive use of arms, wrists, hands, and fingers; and some fine finger dexterity. Frequently talk and hear. Intermittently stand, stoop, bend, twist, crouch, kneel, crawl, walk, climb stairs, step stools and ladders, operate foot and hand controls, squeeze, and reach above shoulders. Exposure to dust, chemicals, fumes, flammables, grease, dirt, stacked materials, electrical equipment, machinery, low to medium noise levels, and moderate indoor heat and cold temperatures. Long or odd hours, as needed.