Salas O'Brien
Project Accounting Coordinator
At I.C. Thomasson Associates, Inc, A Salas O'Brien Company we tell our clients that we're engineered for impact. This passion for making a difference applies just as much to our team as it does to our projects. That's why we're committed to living our values every day: inspiring, achieving, and connecting as shared owners of our success with a focus on a sustainable future. Building for the long-term means that all our team members can expect to work on amazing projects with a people-first approach to problem solving. It also means that each member of our team has truly limitless potential to build a unique, meaningful, and high-impact careerand they'll receive great total rewards along the way. Founded in 1975, Salas O'Brien is an employee-owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world. We know that tomorrow's requirements are today's opportunities, and we are here to design lasting solutions for pressing challenges. We work across a variety of industries providing integrated engineering and consulting services. Our specialized experience includes design for data centers, healthcare, science and technology, high-rise buildings, clean energy, education, and other building types as well as structural and building sciences, infrastructure asset management, advanced robotics, and more. Our technical expertise is paired with an exceptional team of business development, human resources, finance and accounting, information technology, and marketing professionals, all of whom play a key role in bringing our commitments to life every day. Job Summary: The Project Accounting Coordinator will have responsibility for project tracking activities in the Company's financial system. The position will work with Project Managers to set up, track, invoice, and collect on projects for the firm's professional services. The Project Accounting Coordinator will work under the supervision of the Controller and will be an integral part of the Accounting Team and monthly financial process. Responsibilities: Set up and track projects in Deltek Vision/Vantagepoint; maintain project related information electronically, including documents, invoices, and special billing arrangements, coordinate billing contact on new projects. Review project-related expenses for billable/ non-billable status; coordinate with Accounts Payable. Edit expense documentation as needed providing additional backup for invoicing as necessary. Prepare draft invoices for Project Manager review and approval. Finalize project invoices, along with backup documentation, and submit to Clients via email, and client specific online platforms such as E-Builder. Assist with the Collection of Accounts Receivable, including preparation and distribution of statements to Clients, escalating issues to Controller when necessary. Post client cash receipts to project invoices. Provide Project Managers with timely reports. Work with Team Leaders to complete monthly revenue projections utilizing Deltek. Other duties as assigned. Qualifications: Associates or bachelor's degree in related field preferred Prior experience in a project accounting environment ideal Basic understanding of Deltek Vision/Vantagepoint or other project accounting software systems and strong desire to gain further understanding of these systems Intermediate skill level in Microsoft Excel, Outlook, and Word Excellent communication skills, working with Team Leaders, Project Managers, and Clients Strong attention to detail Experience working in an engineering or construction environment is a plus This position would sit in our Nashville, TN office. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
At I.C. Thomasson Associates, Inc, A Salas O'Brien Company we tell our clients that we're engineered for impact. This passion for making a difference applies just as much to our team as it does to our projects. That's why we're committed to living our values every day: inspiring, achieving, and connecting as shared owners of our success with a focus on a sustainable future. Building for the long-term means that all our team members can expect to work on amazing projects with a people-first approach to problem solving. It also means that each member of our team has truly limitless potential to build a unique, meaningful, and high-impact careerand they'll receive great total rewards along the way. Founded in 1975, Salas O'Brien is an employee-owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world. We know that tomorrow's requirements are today's opportunities, and we are here to design lasting solutions for pressing challenges. We work across a variety of industries providing integrated engineering and consulting services. Our specialized experience includes design for data centers, healthcare, science and technology, high-rise buildings, clean energy, education, and other building types as well as structural and building sciences, infrastructure asset management, advanced robotics, and more. Our technical expertise is paired with an exceptional team of business development, human resources, finance and accounting, information technology, and marketing professionals, all of whom play a key role in bringing our commitments to life every day. Job Summary: The Project Accounting Coordinator will have responsibility for project tracking activities in the Company's financial system. The position will work with Project Managers to set up, track, invoice, and collect on projects for the firm's professional services. The Project Accounting Coordinator will work under the supervision of the Controller and will be an integral part of the Accounting Team and monthly financial process. Responsibilities: Set up and track projects in Deltek Vision/Vantagepoint; maintain project related information electronically, including documents, invoices, and special billing arrangements, coordinate billing contact on new projects. Review project-related expenses for billable/ non-billable status; coordinate with Accounts Payable. Edit expense documentation as needed providing additional backup for invoicing as necessary. Prepare draft invoices for Project Manager review and approval. Finalize project invoices, along with backup documentation, and submit to Clients via email, and client specific online platforms such as E-Builder. Assist with the Collection of Accounts Receivable, including preparation and distribution of statements to Clients, escalating issues to Controller when necessary. Post client cash receipts to project invoices. Provide Project Managers with timely reports. Work with Team Leaders to complete monthly revenue projections utilizing Deltek. Other duties as assigned. Qualifications: Associates or bachelor's degree in related field preferred Prior experience in a project accounting environment ideal Basic understanding of Deltek Vision/Vantagepoint or other project accounting software systems and strong desire to gain further understanding of these systems Intermediate skill level in Microsoft Excel, Outlook, and Word Excellent communication skills, working with Team Leaders, Project Managers, and Clients Strong attention to detail Experience working in an engineering or construction environment is a plus This position would sit in our Nashville, TN office. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.