Howard University
Award Setup Coordinator
The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff "for fit" makes significant contributions to Howard University's overall mission. At Howard University, we prioritize well-being and professional growth. Here is what we offer: Comprehensive medical, dental, and vision insurance, plus mental health support PTO, paid holidays, flexible work arrangements Competitive salary, 403(b) with company match Ongoing training, tuition reimbursement, and career advancement paths Wellness programs, commuter benefits, and a vibrant company culture Join Howard University and thrive with us! The Award Setup Coordinator is responsible for managing the intake, routing, and setup of research awards and agreements within the University's sponsored programs systems. Reporting to the Executive Director of Sponsored Programs, this role plays a key part in ensuring award documentation is accurately entered into Cayuse and routed into Workday for timely account creation. The Coordinator will also support award closeout efforts and collaborate with both pre-award and post-award teams to resolve issues, ensuring effective award lifecycle management and regulatory compliance. Supervisory Authority: This position does not currently supervise others but works collaboratively across teams to manage setup workflows and triage issues. Nature and Scope: The Award Setup Coordinator works under the supervision of the Executive Director of Sponsored Programs and closely partners with Pre-Award and Post-Award staff, Research Development, and Research Operations. The Coordinator also communicates with faculty, department administrators, and central finance personnel to ensure smooth and compliant award setup. Principal Responsibilities: Review and clean up award records in Cayuse to ensure alignment with executed agreements and institutional records. Coordinate the timely routing of new awards and modifications from Cayuse into Workday to initiate account setup. Work in collaboration with post-award staff to support timely and compliant award closeout. Ensure documentation integrity and completeness for all award actions including start/end dates, budgets, and terms. Identify and triage documentation gaps, system errors, or delays in award setup processes. Maintain accurate award status reports and track progress of pending and completed award actions. Communicate with departmental research administrators and faculty to clarify award information as needed. Support system improvements related to Cayuse and Workday award setup processes and workflow integration. Assist in updating award setup standard operating procedures and training new users as appropriate. Perform other related duties as assigned to support the Sponsored Programs Office and the Office of Research. Core Competencies: Strong understanding of sponsored research award lifecycle, especially award setup and closeout procedures. Familiarity with grant management systems such as Cayuse and enterprise systems such as Workday. Excellent attention to detail and ability to manage multiple tasks and timelines. Strong communication and organizational skills. Ability to interpret and apply federal sponsor guidelines and institutional policies. Problem-solving skills with the ability to triage award processing issues and recommend solutions. Customer service mindset and ability to work collaboratively in a team-based environment. Proficiency with Microsoft Office tools and award tracking databases. Minimum Requirements: Bachelor's degree required, preferably in Business Administration, Public Administration, or related field. 35 years of experience in research administration or sponsored program operations, with focus on award processing or grant compliance. Experience with Cayuse and/or Workday preferred. Familiarity with Uniform Guidance and sponsor terms and conditions is desirable. Demonstrated ability to manage complex administrative workflows and collaborate with multiple stakeholders. Compliance Salary Range Disclosure Compensation Range: $75,000 - $85,000
The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff "for fit" makes significant contributions to Howard University's overall mission. At Howard University, we prioritize well-being and professional growth. Here is what we offer: Comprehensive medical, dental, and vision insurance, plus mental health support PTO, paid holidays, flexible work arrangements Competitive salary, 403(b) with company match Ongoing training, tuition reimbursement, and career advancement paths Wellness programs, commuter benefits, and a vibrant company culture Join Howard University and thrive with us! The Award Setup Coordinator is responsible for managing the intake, routing, and setup of research awards and agreements within the University's sponsored programs systems. Reporting to the Executive Director of Sponsored Programs, this role plays a key part in ensuring award documentation is accurately entered into Cayuse and routed into Workday for timely account creation. The Coordinator will also support award closeout efforts and collaborate with both pre-award and post-award teams to resolve issues, ensuring effective award lifecycle management and regulatory compliance. Supervisory Authority: This position does not currently supervise others but works collaboratively across teams to manage setup workflows and triage issues. Nature and Scope: The Award Setup Coordinator works under the supervision of the Executive Director of Sponsored Programs and closely partners with Pre-Award and Post-Award staff, Research Development, and Research Operations. The Coordinator also communicates with faculty, department administrators, and central finance personnel to ensure smooth and compliant award setup. Principal Responsibilities: Review and clean up award records in Cayuse to ensure alignment with executed agreements and institutional records. Coordinate the timely routing of new awards and modifications from Cayuse into Workday to initiate account setup. Work in collaboration with post-award staff to support timely and compliant award closeout. Ensure documentation integrity and completeness for all award actions including start/end dates, budgets, and terms. Identify and triage documentation gaps, system errors, or delays in award setup processes. Maintain accurate award status reports and track progress of pending and completed award actions. Communicate with departmental research administrators and faculty to clarify award information as needed. Support system improvements related to Cayuse and Workday award setup processes and workflow integration. Assist in updating award setup standard operating procedures and training new users as appropriate. Perform other related duties as assigned to support the Sponsored Programs Office and the Office of Research. Core Competencies: Strong understanding of sponsored research award lifecycle, especially award setup and closeout procedures. Familiarity with grant management systems such as Cayuse and enterprise systems such as Workday. Excellent attention to detail and ability to manage multiple tasks and timelines. Strong communication and organizational skills. Ability to interpret and apply federal sponsor guidelines and institutional policies. Problem-solving skills with the ability to triage award processing issues and recommend solutions. Customer service mindset and ability to work collaboratively in a team-based environment. Proficiency with Microsoft Office tools and award tracking databases. Minimum Requirements: Bachelor's degree required, preferably in Business Administration, Public Administration, or related field. 35 years of experience in research administration or sponsored program operations, with focus on award processing or grant compliance. Experience with Cayuse and/or Workday preferred. Familiarity with Uniform Guidance and sponsor terms and conditions is desirable. Demonstrated ability to manage complex administrative workflows and collaborate with multiple stakeholders. Compliance Salary Range Disclosure Compensation Range: $75,000 - $85,000