Virginia Staffing
Accounts Payable Associate
The Accounts Payable Associate will support Dollar Tree's Merchandise Payable team within the Finance Disbursement department. This position includes processing invoices in accordance with the vendor's payment terms, analyzing billing discrepancies, and working with internal and external customers to resolve payment disputes. The associate will work closely with peers and under the direct supervision of the Accounts Payable Supervisors to perform routine tasks as assigned. Principal Duties and Responsibilities include: ensuring compliance with accounting requirements and corporate invoice guidelines for manual or EDI invoice data; auditing invoices to ensure costs are accurate according to terms, allowances, and purchase orders; processing and auditing authorized invoices to ensure that vendors receive payment for merchandise within deadlines; accurate information must be entered when invoices are processed to avoid fees/penalties; researching and resolving problems utilizing internal and external resources to process payments; and maintaining positive business relationships with suppliers and other areas of the company. Responsibilities may include: 1.) researching and responding to all invoice and payment inquiries (e.g. invoice status, payment status, and deduction charges) from suppliers, stores, distribution centers, and employees within department turn-time expectations. Communication may occur through phone, mail, or email; and 2.) communicating with vendors, district managers, warehouse/store managers, carriers, merchandising/buyers to resolve issues (e.g. proof of delivery, shortages, unauthorized merchandise, wrong cost on invoice, duplicate invoice, wrong vendor/store numbers, etc.). Provide suppliers with information relating to system generated credits and debit memos. Communication must occur with suppliers to determine the correct correspondence address to mail information. Must adhere to all Dollar Tree policies and procedures as outlined in the company handbook. Other job-related duties as assigned. Minimum Requirements/Qualifications include: 1 year of Accounts Payable experience or an associate's degree, ability to communicate effectively, clearly and concisely, both orally and in writing, must exhibit strong analytical, decision making, and problem solving skills, ability to work in a fast-paced/team-based environment, and ability to organize and prioritize tasks to meet defined deadlines. Desired Qualifications - Desired but not required: Bachelor's Degree, proficient in Microsoft Office, experience with Infor (Lawson) or SAP (Aribia).
The Accounts Payable Associate will support Dollar Tree's Merchandise Payable team within the Finance Disbursement department. This position includes processing invoices in accordance with the vendor's payment terms, analyzing billing discrepancies, and working with internal and external customers to resolve payment disputes. The associate will work closely with peers and under the direct supervision of the Accounts Payable Supervisors to perform routine tasks as assigned. Principal Duties and Responsibilities include: ensuring compliance with accounting requirements and corporate invoice guidelines for manual or EDI invoice data; auditing invoices to ensure costs are accurate according to terms, allowances, and purchase orders; processing and auditing authorized invoices to ensure that vendors receive payment for merchandise within deadlines; accurate information must be entered when invoices are processed to avoid fees/penalties; researching and resolving problems utilizing internal and external resources to process payments; and maintaining positive business relationships with suppliers and other areas of the company. Responsibilities may include: 1.) researching and responding to all invoice and payment inquiries (e.g. invoice status, payment status, and deduction charges) from suppliers, stores, distribution centers, and employees within department turn-time expectations. Communication may occur through phone, mail, or email; and 2.) communicating with vendors, district managers, warehouse/store managers, carriers, merchandising/buyers to resolve issues (e.g. proof of delivery, shortages, unauthorized merchandise, wrong cost on invoice, duplicate invoice, wrong vendor/store numbers, etc.). Provide suppliers with information relating to system generated credits and debit memos. Communication must occur with suppliers to determine the correct correspondence address to mail information. Must adhere to all Dollar Tree policies and procedures as outlined in the company handbook. Other job-related duties as assigned. Minimum Requirements/Qualifications include: 1 year of Accounts Payable experience or an associate's degree, ability to communicate effectively, clearly and concisely, both orally and in writing, must exhibit strong analytical, decision making, and problem solving skills, ability to work in a fast-paced/team-based environment, and ability to organize and prioritize tasks to meet defined deadlines. Desired Qualifications - Desired but not required: Bachelor's Degree, proficient in Microsoft Office, experience with Infor (Lawson) or SAP (Aribia).