PGAL
PGAL is an international design firm specializing in architecture, interior architecture, engineering, and planning for a diverse group of public and private sector clients. Our culture is energetic, collaborative, and open, and we offer the opportunity to work on a wide range of project types. PGAL is an ideal place to build a career and develop skills in administration, design, project delivery, entrepreneurship, leadership, and life.
We are seeking a reliable and detail-oriented Office Administrator/Marketing Assistant responsible for various administrative duties requiring a thorough knowledge of office routines to support the activities of management, office staff, and marketing efforts.
Responsibilities include, but not limited to:
Assist principals and staff in all administrative functions, A Swiss Army Knife
Answer/direct all incoming phone calls and greet all office visitors professionally and courteously
Maintain and assist with paper & electronic files and contracts, AIA documents, and proposals
Coordinate office meetings, schedule lunch-n-learns, order food, and special in-house events, meeting records, presentations, travel, and client/consultant management.
Assist with tracking and researching future clients, projects, conferences, staff, etc.
Assist with logging all RFIs, submittals, and shop drawings in Newforma or other client-based project management software.
Partner with the Accounting Department for all invoicing
Partner with the Marketing Department on proposals to organize and produce marketing deliverables, including creative, quality, and accurate qualification statements, coordinate conference attendance/booth set-up, office graphics, project photography, color & mood boards, etc.
Creatively capturing and telling the project story of the architectural process.
Provide support for generating and maintaining general marketing deliverables (project sheets, resumes, Vision database, etc.).
Maintain building security by following procedures and maintaining a clean reception area.
Receive and distribute daily mail and outgoing deliveries by courier and FedEx notifications for packages
Daily set-up, clean-up, and restocking of departmental kitchen supplies; clean out refrigerator weekly
Monitor and maintain office, kitchen/coffee supplies, and vendor maintenance and repair
Other duties as assigned
Qualifications: Must be a reliable self-starter and have a strong service-oriented demeanor High school education or equivalent 3+ years of relevant experience in A/E/C or allied industry preferred Proficient in Microsoft Word, Excel, Outlook, Adobe Creative Suite (fluent in InDesign) Experience with graphic design, AIA contracts, and Newforma/Project Management software Must present a professional presence and demeanor that is reflective of a corporate office environment, with excellent written and verbal communication skills Time management skills with the ability to organize and prioritize multiple, simultaneous projects in a fast-paced environment Must have the ability to work in a team-oriented environment, with the capability of identifying and solving problems Must be legally authorized to work in the United States for any employer without sponsorship
If you are highly motivated, detail-oriented, and enthusiastic, able to prioritize, organize, and maintain a positive attitude in a fast-paced environment, please apply. PGAL offers a comprehensive benefits package that includes medical, dental, vision, disability, life, flexible spending accounts, a 401(k), and profit sharing. We also offer paid leave, including holidays, PTO, and paid parental leave. PGAL is an equal opportunity employer that includes disability and protected veteran status. PGAL is a VEVRAA Federal Contractor.
Qualifications: Must be a reliable self-starter and have a strong service-oriented demeanor High school education or equivalent 3+ years of relevant experience in A/E/C or allied industry preferred Proficient in Microsoft Word, Excel, Outlook, Adobe Creative Suite (fluent in InDesign) Experience with graphic design, AIA contracts, and Newforma/Project Management software Must present a professional presence and demeanor that is reflective of a corporate office environment, with excellent written and verbal communication skills Time management skills with the ability to organize and prioritize multiple, simultaneous projects in a fast-paced environment Must have the ability to work in a team-oriented environment, with the capability of identifying and solving problems Must be legally authorized to work in the United States for any employer without sponsorship
If you are highly motivated, detail-oriented, and enthusiastic, able to prioritize, organize, and maintain a positive attitude in a fast-paced environment, please apply. PGAL offers a comprehensive benefits package that includes medical, dental, vision, disability, life, flexible spending accounts, a 401(k), and profit sharing. We also offer paid leave, including holidays, PTO, and paid parental leave. PGAL is an equal opportunity employer that includes disability and protected veteran status. PGAL is a VEVRAA Federal Contractor.