Luster National
Join to apply for the
Document Control Lead
role at
Luster National 3 weeks ago Be among the first 25 applicants Join to apply for the
Document Control Lead
role at
Luster National This range is provided by Luster National. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range
$119,000.00/yr - $119,000.00/yr About The Position
We're seeking an experienced Document Control Lead to support large, heavy-civil infrastructure programsincluding highways, roads, bridges, transit (including rail and bus), and airport projects delivered through both traditional and alternative methods. In this role, you'll oversee the full document control lifecycle, with a strong emphasis on SharePoint-based document management and workflow automation. You'll collaborate closely with technical teams and both internal and external stakeholders to ensure all program documentation is consistently accurate, up-to-date, properly approved, securely stored, and readily accessible.
This is a long term, full-time, hybrid (3 days in office, 2 of which must be Tuesdays and Wednesdays) position located in San Francisco, CA.
Responsibilities
Maintain and enforce document control processes from initial creation through final archiving, leveraging SharePoint and related platforms. Oversee day-to-day operations for incoming and outgoing documentation, including quality control of consultant and contractor submittals. Assign and validate metadata, document versions, and status codes to ensure full traceability and audit compliance. Ensure all documents align with internal and contractual metadata standards, including document numbering, revision control, and classification. Administer SharePoint system permissions, user roles, and license allocations in coordination with IT and program stakeholders. Troubleshoot and support workflow automations (e.g., Nintex); implement interim workarounds and propose long-term system enhancements. Oversee the integrity of the program's document repository, ensuring consistent metadata practices, robust search functionality, and reliable reporting. Develop and maintain user training materials; lead onboarding and recurring training sessions for SharePoint and InEight users. Prepare document control logs, version histories, and compliance documentation to support internal and external audits. Collaborate with project managers, QA personnel, technical leads, and contractors to ensure alignment on document workflows and metadata standards. Serve as the point of contact for document control and SharePoint-related help desk support. Participate in system upgrades, migrations, and new platform rollouts to enhance document control efficiency and standardization.
Attributes
Strong
attention to detail, particularly in metadata entry and validation.
Excellent written and verbal communication and interpersonal skills. Excellent multi-tasking and organizational skills. Collaborative mindset that fosters teamwork, trust, and positive relationships. Natural curiosity, problem-solving abilities, and a passion for continuous improvement.
Minimum Qualifications
Bachelor's degree in engineering, construction management, technical writing, business administration, or related field, or equivalent combination of education and experience. 8+ years document control experience on heavy civil highways, roads, bridges, airports, or transit projects. Familiarity with ISO standards and compliance frameworks. Working knowledge of DMS platforms (e.g., SharePoint, InEight, or similar). Proficiency with Microsoft SharePoint administration and workflow. Proficiency with Microsoft Office Suite/Office 365 (e.g., Outlook, Teams, Word, Excel, PowerPoint, etc.)
Preferred Qualifications
Master's degree in engineering, construction management, technical writing, or business administration. 12+ years document control experience on heavy civil highways, roads, bridges, airports, or transit projects. Expertise in SharePoint Online document libraries, permissions management, and workflow automation tools such as Nintex or Power Automate. Proven ability to manage full document lifecycle and enforce metadata compliance across high-volume environments. Hands-on experience with various DMS platforms. Familiarity with ISO 19650 standards, government compliance requirements, and program-level QA/QC procedures.
Compensation Details
The salary range listed for this role is $
XXk-$XXk/year ($XX-$XX/hour).
Please do not let our salary range deter you from applying if you are interested in the role. The final salary offered will be based on multiple factors and thoughtfully aligned with each candidate's level of experience, breadth of skills, total education achieved, certifications/licenses that have been obtained, etc.
Just LOOK at the Benefits We Offer!
Unlimited flexible time off Paid holidays Paid parental leave Health, dental, and vision insurance Flexible spending accounts (healthcare and dependent or elder care) Long-term disability insurance Short-term disability insurance Life insurance and accidental death and dismemberment 401(k) plan with guaranteed employer contribution Formal career planning and development program $2,500 annually toward professional development Wellness program with monthly wellness stipend Company cell phone or cell phone plan reimbursement Free personalized meal planning and nutrition support with a registered dietitian Free personal financial planning services Employee assistance program Employee discounts Employee referral bonus Specific plan details and coverage for each benefit noted above will be provided upon offer.
IN-LNJS
Luster is committed to creating an inclusive work environment with a diverse workforce. All qualified applicants will receive consideration for employment without regard to criminal history, race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. This employer participates in E-Verify. The employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's I-9 to confirm work authorization.
All positions may be subject to a background check and drug test once a conditional offer of employment is made for any convictions directly related to its duties and responsibilities, in accordance with all applicable local, state, and/or federal regulations.
This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills
Required
for the position.
Luster does not accept unsolicited resumes. In the absence of a signed agreement, Luster will not consider or agree to payment of any kind. Any unsolicited resumes presented to Luster personnel, including those submitted to Luster hiring managers, are deemed to be the property of Luster.
Please email hiring@luster.com for accommodations necessary to complete the application process. Seniority level
Seniority level Mid-Senior level Employment type
Employment type Full-time Job function
Job function Management Industries Business Consulting and Services Referrals increase your chances of interviewing at Luster National by 2x Sign in to set job alerts for “Document Control Specialist” roles.
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Document Control Lead
role at
Luster National 3 weeks ago Be among the first 25 applicants Join to apply for the
Document Control Lead
role at
Luster National This range is provided by Luster National. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range
$119,000.00/yr - $119,000.00/yr About The Position
We're seeking an experienced Document Control Lead to support large, heavy-civil infrastructure programsincluding highways, roads, bridges, transit (including rail and bus), and airport projects delivered through both traditional and alternative methods. In this role, you'll oversee the full document control lifecycle, with a strong emphasis on SharePoint-based document management and workflow automation. You'll collaborate closely with technical teams and both internal and external stakeholders to ensure all program documentation is consistently accurate, up-to-date, properly approved, securely stored, and readily accessible.
This is a long term, full-time, hybrid (3 days in office, 2 of which must be Tuesdays and Wednesdays) position located in San Francisco, CA.
Responsibilities
Maintain and enforce document control processes from initial creation through final archiving, leveraging SharePoint and related platforms. Oversee day-to-day operations for incoming and outgoing documentation, including quality control of consultant and contractor submittals. Assign and validate metadata, document versions, and status codes to ensure full traceability and audit compliance. Ensure all documents align with internal and contractual metadata standards, including document numbering, revision control, and classification. Administer SharePoint system permissions, user roles, and license allocations in coordination with IT and program stakeholders. Troubleshoot and support workflow automations (e.g., Nintex); implement interim workarounds and propose long-term system enhancements. Oversee the integrity of the program's document repository, ensuring consistent metadata practices, robust search functionality, and reliable reporting. Develop and maintain user training materials; lead onboarding and recurring training sessions for SharePoint and InEight users. Prepare document control logs, version histories, and compliance documentation to support internal and external audits. Collaborate with project managers, QA personnel, technical leads, and contractors to ensure alignment on document workflows and metadata standards. Serve as the point of contact for document control and SharePoint-related help desk support. Participate in system upgrades, migrations, and new platform rollouts to enhance document control efficiency and standardization.
Attributes
Strong
attention to detail, particularly in metadata entry and validation.
Excellent written and verbal communication and interpersonal skills. Excellent multi-tasking and organizational skills. Collaborative mindset that fosters teamwork, trust, and positive relationships. Natural curiosity, problem-solving abilities, and a passion for continuous improvement.
Minimum Qualifications
Bachelor's degree in engineering, construction management, technical writing, business administration, or related field, or equivalent combination of education and experience. 8+ years document control experience on heavy civil highways, roads, bridges, airports, or transit projects. Familiarity with ISO standards and compliance frameworks. Working knowledge of DMS platforms (e.g., SharePoint, InEight, or similar). Proficiency with Microsoft SharePoint administration and workflow. Proficiency with Microsoft Office Suite/Office 365 (e.g., Outlook, Teams, Word, Excel, PowerPoint, etc.)
Preferred Qualifications
Master's degree in engineering, construction management, technical writing, or business administration. 12+ years document control experience on heavy civil highways, roads, bridges, airports, or transit projects. Expertise in SharePoint Online document libraries, permissions management, and workflow automation tools such as Nintex or Power Automate. Proven ability to manage full document lifecycle and enforce metadata compliance across high-volume environments. Hands-on experience with various DMS platforms. Familiarity with ISO 19650 standards, government compliance requirements, and program-level QA/QC procedures.
Compensation Details
The salary range listed for this role is $
XXk-$XXk/year ($XX-$XX/hour).
Please do not let our salary range deter you from applying if you are interested in the role. The final salary offered will be based on multiple factors and thoughtfully aligned with each candidate's level of experience, breadth of skills, total education achieved, certifications/licenses that have been obtained, etc.
Just LOOK at the Benefits We Offer!
Unlimited flexible time off Paid holidays Paid parental leave Health, dental, and vision insurance Flexible spending accounts (healthcare and dependent or elder care) Long-term disability insurance Short-term disability insurance Life insurance and accidental death and dismemberment 401(k) plan with guaranteed employer contribution Formal career planning and development program $2,500 annually toward professional development Wellness program with monthly wellness stipend Company cell phone or cell phone plan reimbursement Free personalized meal planning and nutrition support with a registered dietitian Free personal financial planning services Employee assistance program Employee discounts Employee referral bonus Specific plan details and coverage for each benefit noted above will be provided upon offer.
IN-LNJS
Luster is committed to creating an inclusive work environment with a diverse workforce. All qualified applicants will receive consideration for employment without regard to criminal history, race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. This employer participates in E-Verify. The employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's I-9 to confirm work authorization.
All positions may be subject to a background check and drug test once a conditional offer of employment is made for any convictions directly related to its duties and responsibilities, in accordance with all applicable local, state, and/or federal regulations.
This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills
Required
for the position.
Luster does not accept unsolicited resumes. In the absence of a signed agreement, Luster will not consider or agree to payment of any kind. Any unsolicited resumes presented to Luster personnel, including those submitted to Luster hiring managers, are deemed to be the property of Luster.
Please email hiring@luster.com for accommodations necessary to complete the application process. Seniority level
Seniority level Mid-Senior level Employment type
Employment type Full-time Job function
Job function Management Industries Business Consulting and Services Referrals increase your chances of interviewing at Luster National by 2x Sign in to set job alerts for “Document Control Specialist” roles.
Mountain View, CA $81,000.00-$133,000.00 1 week ago Mountain View, CA $81,000.00-$133,000.00 1 week ago San Francisco, CA $71,000.00-$116,000.00 5 days ago Palo Alto, CA $70,000.00-$90,000.00 2 weeks ago Administrative Assistant, Member Experience Core Systems
Pleasanton, CA $110,000.00-$148,800.00 1 week ago Document Control Specialist (Contractor) (P-4710)
San Jose, CA $60,000.00-$70,000.00 1 week ago Scotts Valley, CA $26.00-$40.00 5 days ago San Francisco Bay Area $83,000.00-$114,000.00 3 weeks ago Oakland, CA $135,000.00-$155,000.00 6 days ago San Francisco, CA $50.00-$57.00 3 weeks ago San Francisco, CA $40.00-$55.00 3 weeks ago San Francisco, CA $125,000.00-$147,000.00 11 hours ago San Francisco, CA $112,000.00-$140,000.00 5 days ago Foster City, CA $150,000.00-$200,000.00 1 day ago Mountain View, CA $50.00-$55.00 4 days ago Mountain View, CA $30.00-$33.00 4 weeks ago San Francisco, CA $32.00-$60.00 2 weeks ago Quality Control & Document Control Specialist – eLearning (Oil & Gas)
San Francisco, CA $30.00-$40.00 2 weeks ago Executive Assistant to Chief Global Commercial Officer (Remote)
Palo Alto, CA $92,000.00-$138,000.00 10 hours ago Redwood City, CA $30.00-$40.00 2 weeks ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr