Aston Carter
1 week ago Be among the first 25 applicants
One of the largest tech companies based in Seattle, WA is hiring an Event Planning Manager to support a growing team.
About The Role
Fully onsite role in Seattle, WA Compensation- DOE Requires 5-8+ years of experience
Job Description
We are seeking an experienced Event Producer to support and execute key aspects of our conference in partnership with the Event Lead. This role demands strong project management skills, meticulous attention to detail, and the ability to coordinate multiple stakeholders across various workstreams. The candidate should be proficient in platforms such as Bizzabo, Keynote, Figma, and PowerPoint, with extensive experience in partnering and managing vendors for live events. The ideal candidate is a proactive self-starter capable of driving multiple initiatives simultaneously while maintaining high standards of quality and attention to detail. They should be comfortable in both strategic planning and hands-on execution roles, with a proven ability to deliver exceptional results in high-pressure situations.
Responsibilities
Own and manage the comprehensive event agenda development for 2000 - 3000 attendees and timeline. Drive the website launch initiative through a phased approach, working closely with vendors and internal teams. Responsible for day-to-day maintenance and all event details. Oversee the production and delivery of all printed conference materials, coordinating with design and vendor teams. Lead and drive the presentation and rehearsals for the speakers, including preparation and technical run-throughs. Lead and drive the event volunteer program strategy, management, including recruitment, scheduling, and coordination. Manage the event technology platform (Bizzabo), ensuring proper setup and integration of all event components.
Essential Skills
5+ years of experience in large-scale event production and management. Proven track record of successful volunteer program management. Strong project management skills with the ability to handle multiple concurrent and complex workstreams. Experience with event technology platforms, specifically Bizzabo. Experience with key design platforms, including Figma, PowerPoint, Keynote. Excellence in stakeholder management and cross-functional collaboration. Strong presentation and rehearsal management experience. Detail-oriented with exceptional organizational skills, and the ability to deliver results leading up to the event. Experience in website launch management and printed materials production.
Additional Skills & Qualifications
Former Tech industry candidates will be prioritized Ability to manage complex creative programs and projects end-to-end. Adaptability and flexibility. Creative problem-solving. Strategic planning and execution. Team leadership and coordination. Vendor and stakeholder management. Budget management. Risk assessment and mitigation. Quality control and attention to detail. Problem-solving and decision-making. Time management and prioritization.
Work Environment
The role is onsite in Seattle, with regular hours from 8 AM to 5 PM, Monday through Friday, with a 1-hour lunch break. During the event days, which are October 7th and 8th, extended 12-hour workdays are expected. The work environment is fast-paced and dynamic, reflecting the excitement of large-scale event production. The Event Producer will collaborate closely with the lead event producer, manage catering, facilities, and build out workstreams, and will be instrumental in delivering a successful event attended by 2500-3000 people.
Pay and Benefits
The pay range for this position is $75.00 - $80.00/hr.
Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
Available For This Temporary Role May Include The Following
Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Seattle,WA.
Application Deadline
This position is anticipated to close on Aug 12, 2025.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options. Seniority level
Seniority level Mid-Senior level Employment type
Employment type Contract Job function
Job function Management and Manufacturing Industries Staffing and Recruiting Referrals increase your chances of interviewing at Aston Carter by 2x Sign in to set job alerts for “Event Manager” roles.
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About The Role
Fully onsite role in Seattle, WA Compensation- DOE Requires 5-8+ years of experience
Job Description
We are seeking an experienced Event Producer to support and execute key aspects of our conference in partnership with the Event Lead. This role demands strong project management skills, meticulous attention to detail, and the ability to coordinate multiple stakeholders across various workstreams. The candidate should be proficient in platforms such as Bizzabo, Keynote, Figma, and PowerPoint, with extensive experience in partnering and managing vendors for live events. The ideal candidate is a proactive self-starter capable of driving multiple initiatives simultaneously while maintaining high standards of quality and attention to detail. They should be comfortable in both strategic planning and hands-on execution roles, with a proven ability to deliver exceptional results in high-pressure situations.
Responsibilities
Own and manage the comprehensive event agenda development for 2000 - 3000 attendees and timeline. Drive the website launch initiative through a phased approach, working closely with vendors and internal teams. Responsible for day-to-day maintenance and all event details. Oversee the production and delivery of all printed conference materials, coordinating with design and vendor teams. Lead and drive the presentation and rehearsals for the speakers, including preparation and technical run-throughs. Lead and drive the event volunteer program strategy, management, including recruitment, scheduling, and coordination. Manage the event technology platform (Bizzabo), ensuring proper setup and integration of all event components.
Essential Skills
5+ years of experience in large-scale event production and management. Proven track record of successful volunteer program management. Strong project management skills with the ability to handle multiple concurrent and complex workstreams. Experience with event technology platforms, specifically Bizzabo. Experience with key design platforms, including Figma, PowerPoint, Keynote. Excellence in stakeholder management and cross-functional collaboration. Strong presentation and rehearsal management experience. Detail-oriented with exceptional organizational skills, and the ability to deliver results leading up to the event. Experience in website launch management and printed materials production.
Additional Skills & Qualifications
Former Tech industry candidates will be prioritized Ability to manage complex creative programs and projects end-to-end. Adaptability and flexibility. Creative problem-solving. Strategic planning and execution. Team leadership and coordination. Vendor and stakeholder management. Budget management. Risk assessment and mitigation. Quality control and attention to detail. Problem-solving and decision-making. Time management and prioritization.
Work Environment
The role is onsite in Seattle, with regular hours from 8 AM to 5 PM, Monday through Friday, with a 1-hour lunch break. During the event days, which are October 7th and 8th, extended 12-hour workdays are expected. The work environment is fast-paced and dynamic, reflecting the excitement of large-scale event production. The Event Producer will collaborate closely with the lead event producer, manage catering, facilities, and build out workstreams, and will be instrumental in delivering a successful event attended by 2500-3000 people.
Pay and Benefits
The pay range for this position is $75.00 - $80.00/hr.
Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
Available For This Temporary Role May Include The Following
Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Seattle,WA.
Application Deadline
This position is anticipated to close on Aug 12, 2025.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options. Seniority level
Seniority level Mid-Senior level Employment type
Employment type Contract Job function
Job function Management and Manufacturing Industries Staffing and Recruiting Referrals increase your chances of interviewing at Aston Carter by 2x Sign in to set job alerts for “Event Manager” roles.
Seattle, WA $138,500.00-$207,800.00 1 week ago Event Program Manager, Global Events and Experiences Team
Seattle, WA $72,600.00-$155,200.00 1 week ago Seattle, WA $57,747.00-$78,000.00 1 month ago Bellevue, WA $78,000.00-$140,600.00 9 hours ago Seattle, WA $64,169.00-$96,254.00 1 week ago Bellevue, WA $88,300.00-$159,300.00 3 hours ago Seattle, WA $62,000.00-$65,000.00 1 month ago Seattle, WA $98,136.00-$119,308.32 2 weeks ago Program Manager, Event Content, AWS Event Content
Seattle, WA $72,600.00-$155,200.00 3 weeks ago Bellevue, WA $100,000.00-$110,000.00 1 week ago Head of AWS Event Summits, Americas, AWS Global Events
Seattle, WA $140,500.00-$232,400.00 1 week ago Kenmore, WA $78,250.00-$80,000.00 12 hours ago Seattle, WA $90,000.00-$130,000.00 3 weeks ago Seattle, WA $118,000.00-$146,000.00 1 week ago Associate Global Events Manager (Contract/Temporary)
Redmond, WA $100,000.00-$120,000.00 1 month ago Facilities Operations Manager, Full Time
Seattle, WA $80,450.00-$84,700.00 1 month ago Office Manager | Full-Time | Seattle Aquarium
Senior Event Marketing Manager, AWS Global Events
Redmond, WA $10,000.00-$92,274.00 4 days ago Senior Event Marketing Manager, AWS Global Events
Seattle, WA $66,795.00-$86,746.50 1 week ago Operations Manager | Full-Time | Federal Way Performing Arts and Event Center
Bellevue, WA $57,000.00-$62,000.00 17 hours ago Sr. Manager of Events and Content Marketing, Amazon Freight & Shipping, Amazon Shipping & Freight
We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr