ziprecruiter
Associate Project Manager (Corporate Events)
ziprecruiter, Newport Beach, California, us, 92659
Building A Brand Starts With Our Story
Candidates should take the time to read all the elements of this job advert carefully Please make your application promptly. FIRST is a leading global brand experience agency serving clients across various industries, including financial services, technology, media, aerospace, healthcare, and professional services. Recognized for its innovation, FIRST has received accolades such as being listed among the 2025 Most Innovative Marketing Agencies by Chief Marketer, Top Agency of the Year 2024 by Event Marketer, and inclusion in the '200 Top Marketing Agencies' in 2022, 2023, and 2024. Learn more at www.firstagency.com Location: Newport Beach, CA (In-Office Requirement) What You Would Do The ideal candidate will represent the FIRST brand within a Solutions account for a financial services company. FIRST Solutions offers a proprietary strategic meetings management model, embedding specialist talent to deliver Content, Creative, Digital Technology, Management & Delivery, and Data & Insights. The Associate Project Manager will ensure exceptional service delivery through project management and creative solutions, supporting virtual, in-person, and hybrid events including conferences, hospitality, thought leadership, sporting, and cultural programs. Your Responsibilities
Plan and execute multiple events, both virtual and in-person. Manage event timelines, invitations, communications, and stakeholder coordination. Handle budgets, expenses, invoices, and financial reporting. Source venues, negotiate contracts, and manage suppliers. Coordinate registration, logistics, accommodations, entertainment, A/V, webcasts, and staging. Ensure compliance with client standards, policies, and risk guidelines. Travel globally (up to 15%) for site inspections and on-site event management. Conduct post-event analysis and client debriefs for continuous improvement. Collaborate with team and clients on large-scale programs. Share best practices and expand supplier and venue networks. Build and deepen client relationships to generate new business opportunities. What We Seek If you believe you’re a good fit, we encourage you to apply, even if your experience doesn’t match exactly. 2–4 years of event management experience, preferably in a corporate financial setting. Bachelor’s Degree required. Located within 90 minutes of an airport. Experience with large event platforms, especially Cvent. Self-motivated, innovative, and able to work independently. Strong project management skills with the ability to handle multiple projects under pressure. Leadership, negotiation, and decision-making skills. Resourceful, proactive, and creative problem-solver. Customer-focused with excellent communication skills. Highly organized, ambitious, and proactive. Willing to travel internationally for site visits and event management. Proficient in Microsoft Office and knowledgeable about venues and suppliers nationwide. Benefits & Perks
Comprehensive health plans (Medical, Dental, Vision) with HSA options. 401(k) plan. Flexible Spending Accounts. Generous paid time off. Employee Assistance Program and wellness stipends. Access to Headspace, Teladoc, Maven, and more. Discretionary bonus structure. Global opportunities across 7 countries, including London, New York, and Singapore. Compensation The base salary ranges from $60,000 to $82,000 annually, plus potential bonuses. #LI-KM3 Equal Opportunity Statement FIRST is an Equal Opportunity Employer committed to a work environment free from discrimination and harassment. We base employment decisions on business needs and individual qualifications, without regard to any protected characteristic. We welcome discussions about adjustments or alternative roles for candidates needing accommodations.
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Candidates should take the time to read all the elements of this job advert carefully Please make your application promptly. FIRST is a leading global brand experience agency serving clients across various industries, including financial services, technology, media, aerospace, healthcare, and professional services. Recognized for its innovation, FIRST has received accolades such as being listed among the 2025 Most Innovative Marketing Agencies by Chief Marketer, Top Agency of the Year 2024 by Event Marketer, and inclusion in the '200 Top Marketing Agencies' in 2022, 2023, and 2024. Learn more at www.firstagency.com Location: Newport Beach, CA (In-Office Requirement) What You Would Do The ideal candidate will represent the FIRST brand within a Solutions account for a financial services company. FIRST Solutions offers a proprietary strategic meetings management model, embedding specialist talent to deliver Content, Creative, Digital Technology, Management & Delivery, and Data & Insights. The Associate Project Manager will ensure exceptional service delivery through project management and creative solutions, supporting virtual, in-person, and hybrid events including conferences, hospitality, thought leadership, sporting, and cultural programs. Your Responsibilities
Plan and execute multiple events, both virtual and in-person. Manage event timelines, invitations, communications, and stakeholder coordination. Handle budgets, expenses, invoices, and financial reporting. Source venues, negotiate contracts, and manage suppliers. Coordinate registration, logistics, accommodations, entertainment, A/V, webcasts, and staging. Ensure compliance with client standards, policies, and risk guidelines. Travel globally (up to 15%) for site inspections and on-site event management. Conduct post-event analysis and client debriefs for continuous improvement. Collaborate with team and clients on large-scale programs. Share best practices and expand supplier and venue networks. Build and deepen client relationships to generate new business opportunities. What We Seek If you believe you’re a good fit, we encourage you to apply, even if your experience doesn’t match exactly. 2–4 years of event management experience, preferably in a corporate financial setting. Bachelor’s Degree required. Located within 90 minutes of an airport. Experience with large event platforms, especially Cvent. Self-motivated, innovative, and able to work independently. Strong project management skills with the ability to handle multiple projects under pressure. Leadership, negotiation, and decision-making skills. Resourceful, proactive, and creative problem-solver. Customer-focused with excellent communication skills. Highly organized, ambitious, and proactive. Willing to travel internationally for site visits and event management. Proficient in Microsoft Office and knowledgeable about venues and suppliers nationwide. Benefits & Perks
Comprehensive health plans (Medical, Dental, Vision) with HSA options. 401(k) plan. Flexible Spending Accounts. Generous paid time off. Employee Assistance Program and wellness stipends. Access to Headspace, Teladoc, Maven, and more. Discretionary bonus structure. Global opportunities across 7 countries, including London, New York, and Singapore. Compensation The base salary ranges from $60,000 to $82,000 annually, plus potential bonuses. #LI-KM3 Equal Opportunity Statement FIRST is an Equal Opportunity Employer committed to a work environment free from discrimination and harassment. We base employment decisions on business needs and individual qualifications, without regard to any protected characteristic. We welcome discussions about adjustments or alternative roles for candidates needing accommodations.
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