APM Terminals
Project Document Controller - Elizabeth Upgrade Project
APM Terminals, Elizabeth, New Jersey, United States, 07215
APM Terminals
Project Document Controller - Elizabeth Upgrade Project
Project Document Controller
- Port Elizabeth, NJ About APM Terminals A.P. Moller - Maersk is an integrated container logistics company working to connect and simplify its customer's supply chains. As the global leader in shipping services, the company operates in 130 countries and employs roughly 100,000 people. As part of A.P. Moller-Maersk, APM Terminals has been lifting standards for developing and operating advanced ports and container terminals for over half a century (as an independent division since January 2001). Now, with 60 strategically located ports and container terminals around the globe and several more in development APM Terminals is lifting the standard of efficiency, responsibility, connectivity, proactivity in our industry. The Project of the Port of Elizabeth APM Terminals and the Port of New York and New Jersey recently reached an agreement on the lease extension for APM Terminals Elizabeth through 2062. This extension paves the way for major infrastructure investments which will enhance capacity and transport velocity, create jobs and strengthen the economy. APM Terminals will invest significantly in Port Elizabeth over the coming years to decarbonize its operations and enhance cargo-handling capacity at its 345-acre terminal. APM Terminals has also committed to the replacement and maintenance of all wharf and berth structures. This investment supports the Port Authority’s Port Master Plan 2050, which anticipates cargo volumes doubling or tripling by mid-century. Looking to the future, APM Terminals Elizabeth envisions a larger, more efficient container terminal. Planned upgrades include the optimization of the terminal layout, electrification of container handling equipment, and future-proofing container berths. In light of this development, APM Terminals Elizabeth is expecting to receive the sub-award of a Clean Ports Program Grant to partially fund these developments. This sub-award needs to be actively managed and sustained for compliance and project success. What We offer : At APMT Terminals, we foster a dynamic learning and training culture that empowers our employees to excel. Our commitment to continuous improvement is driven by LEAN principles, ensuring that every team member has the opportunity to develop their skills and advance their careers. Join us to be part of an innovative environment where your growth is our priority, and experience the numerous advantages of being a valued member of our team. Role Overview: The
objective
of this role is to
assist
the Project
Controls Manager
and
project
team to deliver the project by providing project
document
management
& control
services
.
This includes all documentation types and formats related to the project delivery. Key
Accountabilities and Responsibilities
: Document Control
& Management
: Lead with the Project Controls Dept the preparation of a project specific Document Management Plan following the APMT Standard Guidance documents.
Copy, scan and
file
documents
in physical
(when
required
)
and electronic document management system
(
EDMS, i.e.
PMWeb
, ACONEX etc
)
;
Be a
PMWeb
& ACONEX
superuser & document control owner
;
Check
documentation and
correspondence
ready for issue
for
accuracy
in the
process and numbering
and edit
document, when/if
required
;
Review and update
relavant
documents
related to
the as
required
(e.g. document control
management plan
and workflows)
Create
project specific
templates for use
where beneficial;
Retrieve files as requested by team
Manage the flow of documentation within the organization
Maintain confidentiality around sensitive information and terms of agreement
s and contracts
Prepare ad-hoc reports on projects as needed
Implement and
maintain
document control procedures
in accordance with
project requirements.
Review documents for accuracy, completeness, and compliance with naming conventions and version control.
M
aintain up-to-date records
& g
enerate regular reports on document status, outstanding reviews, and overdue submissions
Coordinate with project managers, engineers, consultants, and subcontractors to ensure
timely
submission and approval of documents.
Act as the point of contact for document control queries and provide training/support to project team members on EDMS platforms.
Assist
in the setup of project folders, templates, and metadata fields to align with project requirements.
Contractual Correspondence Prepare ad-hoc
or regular
reports on project
documentation workflow status
as needed
in a clear and presentable format.
SharePoint Manage and
maintain
user access control to multi-user platforms
Maintain folder structure and integrity within SharePoint site, supporting project team’s understanding of the
correct location for document type.
Support on
the translation of key project deliverables. Liaise closely with the
project team
to organise
and
coordinat
e
. Translations may be undertaken internally by the team, Team Assistant or by external translation services.
Prepare
records such as agenda, notices,
minutes
and resolutions of meetings.
Business & Office Administration Provide administrative
assistance
when
required
to the project’s senior managers, coordinate meetings, facilities, minutes.
Visitors’
coordination and front-of-house, correspondence, travel, visas, and other types of activities
.
Critical Qualifications/Skills/Experience: Experience
: Minimum of
7
years
of
document control
/ management
or similar
work experience.
Experience of working on a large-scale
infrastructure /civil and
construction
project
under FIDIC contract
is
preferable
.
Systems Knowledge
: Microsoft Office
suite, Office 365
, including MS Teams
& SharePoint
Knowledge of EDMS and project management systems, knowledge of
PMWeb
& ACONEX
being
a plus
Various software platforms relevant to the role for example
:
enterprise
resource
planning
(ERP, e.g.
IFS
,
Work Day
),
expenses or travel planning, video and tele conferencing, etc.
Familiarity with BIM
(Building Information
Modelling
)
and integration of document control with design platforms is a plus.
Skil
ls
: Self-driven & motivated indi
vidual
T
eam player and collaborator.
Strong communication
skills - verbally, electronically (via virtual platforms,
presentations
and emails) and written.
Excellent language skills in English, both written and verbally.
High attention to detail.
H
igh level
of planning and organizational skills.
Trustworthy, a
ble to handle
personal and
company information with
integrity,
confidentiality
and discretion.
Education University degree preferred, must have high school diploma or equivalent
Job Type: Full Time
Salary: $65,500.00 - 70,400.00 Benefits: Full time employees are eligible for Health Insurance, Paid Time Off, and 401k Match. The above stated pay range is the anticipated starting salary range for this position. The Company may adjust this range in light of prevailing market conditions and other factors such as location.The Company will work directly with the selected candidate(s) on the final starting salary in accordance with all applicable laws.
Notice to applicants applying to positions in the United States You must be authorized to work for any employer in the U.S.
#LI-CV1 Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements. We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing
accommodationrequests@maersk.com
.
#J-18808-Ljbffr
Project Document Controller
- Port Elizabeth, NJ About APM Terminals A.P. Moller - Maersk is an integrated container logistics company working to connect and simplify its customer's supply chains. As the global leader in shipping services, the company operates in 130 countries and employs roughly 100,000 people. As part of A.P. Moller-Maersk, APM Terminals has been lifting standards for developing and operating advanced ports and container terminals for over half a century (as an independent division since January 2001). Now, with 60 strategically located ports and container terminals around the globe and several more in development APM Terminals is lifting the standard of efficiency, responsibility, connectivity, proactivity in our industry. The Project of the Port of Elizabeth APM Terminals and the Port of New York and New Jersey recently reached an agreement on the lease extension for APM Terminals Elizabeth through 2062. This extension paves the way for major infrastructure investments which will enhance capacity and transport velocity, create jobs and strengthen the economy. APM Terminals will invest significantly in Port Elizabeth over the coming years to decarbonize its operations and enhance cargo-handling capacity at its 345-acre terminal. APM Terminals has also committed to the replacement and maintenance of all wharf and berth structures. This investment supports the Port Authority’s Port Master Plan 2050, which anticipates cargo volumes doubling or tripling by mid-century. Looking to the future, APM Terminals Elizabeth envisions a larger, more efficient container terminal. Planned upgrades include the optimization of the terminal layout, electrification of container handling equipment, and future-proofing container berths. In light of this development, APM Terminals Elizabeth is expecting to receive the sub-award of a Clean Ports Program Grant to partially fund these developments. This sub-award needs to be actively managed and sustained for compliance and project success. What We offer : At APMT Terminals, we foster a dynamic learning and training culture that empowers our employees to excel. Our commitment to continuous improvement is driven by LEAN principles, ensuring that every team member has the opportunity to develop their skills and advance their careers. Join us to be part of an innovative environment where your growth is our priority, and experience the numerous advantages of being a valued member of our team. Role Overview: The
objective
of this role is to
assist
the Project
Controls Manager
and
project
team to deliver the project by providing project
document
management
& control
services
.
This includes all documentation types and formats related to the project delivery. Key
Accountabilities and Responsibilities
: Document Control
& Management
: Lead with the Project Controls Dept the preparation of a project specific Document Management Plan following the APMT Standard Guidance documents.
Copy, scan and
file
documents
in physical
(when
required
)
and electronic document management system
(
EDMS, i.e.
PMWeb
, ACONEX etc
)
;
Be a
PMWeb
& ACONEX
superuser & document control owner
;
Check
documentation and
correspondence
ready for issue
for
accuracy
in the
process and numbering
and edit
document, when/if
required
;
Review and update
relavant
documents
related to
the as
required
(e.g. document control
management plan
and workflows)
Create
project specific
templates for use
where beneficial;
Retrieve files as requested by team
Manage the flow of documentation within the organization
Maintain confidentiality around sensitive information and terms of agreement
s and contracts
Prepare ad-hoc reports on projects as needed
Implement and
maintain
document control procedures
in accordance with
project requirements.
Review documents for accuracy, completeness, and compliance with naming conventions and version control.
M
aintain up-to-date records
& g
enerate regular reports on document status, outstanding reviews, and overdue submissions
Coordinate with project managers, engineers, consultants, and subcontractors to ensure
timely
submission and approval of documents.
Act as the point of contact for document control queries and provide training/support to project team members on EDMS platforms.
Assist
in the setup of project folders, templates, and metadata fields to align with project requirements.
Contractual Correspondence Prepare ad-hoc
or regular
reports on project
documentation workflow status
as needed
in a clear and presentable format.
SharePoint Manage and
maintain
user access control to multi-user platforms
Maintain folder structure and integrity within SharePoint site, supporting project team’s understanding of the
correct location for document type.
Support on
the translation of key project deliverables. Liaise closely with the
project team
to organise
and
coordinat
e
. Translations may be undertaken internally by the team, Team Assistant or by external translation services.
Prepare
records such as agenda, notices,
minutes
and resolutions of meetings.
Business & Office Administration Provide administrative
assistance
when
required
to the project’s senior managers, coordinate meetings, facilities, minutes.
Visitors’
coordination and front-of-house, correspondence, travel, visas, and other types of activities
.
Critical Qualifications/Skills/Experience: Experience
: Minimum of
7
years
of
document control
/ management
or similar
work experience.
Experience of working on a large-scale
infrastructure /civil and
construction
project
under FIDIC contract
is
preferable
.
Systems Knowledge
: Microsoft Office
suite, Office 365
, including MS Teams
& SharePoint
Knowledge of EDMS and project management systems, knowledge of
PMWeb
& ACONEX
being
a plus
Various software platforms relevant to the role for example
:
enterprise
resource
planning
(ERP, e.g.
IFS
,
Work Day
),
expenses or travel planning, video and tele conferencing, etc.
Familiarity with BIM
(Building Information
Modelling
)
and integration of document control with design platforms is a plus.
Skil
ls
: Self-driven & motivated indi
vidual
T
eam player and collaborator.
Strong communication
skills - verbally, electronically (via virtual platforms,
presentations
and emails) and written.
Excellent language skills in English, both written and verbally.
High attention to detail.
H
igh level
of planning and organizational skills.
Trustworthy, a
ble to handle
personal and
company information with
integrity,
confidentiality
and discretion.
Education University degree preferred, must have high school diploma or equivalent
Job Type: Full Time
Salary: $65,500.00 - 70,400.00 Benefits: Full time employees are eligible for Health Insurance, Paid Time Off, and 401k Match. The above stated pay range is the anticipated starting salary range for this position. The Company may adjust this range in light of prevailing market conditions and other factors such as location.The Company will work directly with the selected candidate(s) on the final starting salary in accordance with all applicable laws.
Notice to applicants applying to positions in the United States You must be authorized to work for any employer in the U.S.
#LI-CV1 Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements. We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing
accommodationrequests@maersk.com
.
#J-18808-Ljbffr