Southside Independent School District
Transportation Front Office Clerk
Southside Independent School District, San Antonio, Texas, United States, 78208
Job Title:
Front Office Clerk, Transportation
Reports to:
Coordinator of Transportation
Dept./School:
Transportation
Wage/Hour Status:
Nonexempt
Date Revised:
07/02/2024
Primary Purpose:
Under the direction of the Coordinator of Transportation, plan schedules and clerical duties supporting the Transportation Department.
Qualifications:
Education/Certification: High School Diploma or GED, Associate degree preferred Special Knowledge/Skills:
Proficient in Microsoft Word, Excel and PowerPoint Excellent communication and interpersonal skills Experience:
Three years of clerical experience.
Major Responsibilities and Duties:
General Demonstrates thoroughness, reliability and a high degree of accuracy in performing work assignments. Works cooperatively with others and maintains a positive attitude in the work environment. Demonstrates initiative and good judgment in problem solving and decision making. Reports promptly and maintains good attendance. Uses time productively on the job. Follows district policies, rules and regulations Accepts supervisory direction Strives to improve job skills Demonstrates tact, courtesy and helpfulness in dealing with staff, students, parents, and visitors in the district. Job Duties:
Perform clerical duties and assist the Coordinator; facilitate communications between the Coordinator and staff, public and other school campus personnel. Reviews and proofs documents and records for accuracy. Receives, opens and distributes mail; receive visitors, arrange travel, schedule appointments, answer telephone calls and refer to appropriate staff. Coordinates activities of assigned office between the Supervisor and staff, the public or other school campus personnel. Prepares and maintains documentation relating to projects such as purchase orders, monthly payment requests and other related department paperwork. Maintains administrative files associated with transportation activities. Monitors budget and maintain financial records for the Transportation department; order and maintain office supplies and other materials; maintain current account balances. Operates computer equipment for the preparation and maintenance of documents, correspondence, reports and related materials; utilize word processing, desktop publishing database or other software as required by the position. Operates office machines and equipment, including typewriter, copier and fax. Arranges and schedule meetings and conference. Maintains all attendance and time records for Transportation personnel. Secures and maintains personnel records subject to State audit. Prepares reports for local, county, state and federal agencies. Schedules and computes cost of extracurricular trips. Completes and forwards accident forms for Transportation personnel as required. Performs any related duties as assigned.
Supervisory Responsibilities:
None
Equipment Used:
Personal computer, copier, fax, telephone and other clerical equipment.
Working Conditions:
Mental Demands/Physical Demands/Environmental Factors:
Ability to communicate effectively; interpret policy, procedures and data. Work multiple tasks with frequent interruptions. Maintain emotional control under stress. Repetitive hand motions; prolonged use of computer terminal. Occasional in district and out of district travel.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
Accepted by: Date:
Front Office Clerk, Transportation
Reports to:
Coordinator of Transportation
Dept./School:
Transportation
Wage/Hour Status:
Nonexempt
Date Revised:
07/02/2024
Primary Purpose:
Under the direction of the Coordinator of Transportation, plan schedules and clerical duties supporting the Transportation Department.
Qualifications:
Education/Certification: High School Diploma or GED, Associate degree preferred Special Knowledge/Skills:
Proficient in Microsoft Word, Excel and PowerPoint Excellent communication and interpersonal skills Experience:
Three years of clerical experience.
Major Responsibilities and Duties:
General Demonstrates thoroughness, reliability and a high degree of accuracy in performing work assignments. Works cooperatively with others and maintains a positive attitude in the work environment. Demonstrates initiative and good judgment in problem solving and decision making. Reports promptly and maintains good attendance. Uses time productively on the job. Follows district policies, rules and regulations Accepts supervisory direction Strives to improve job skills Demonstrates tact, courtesy and helpfulness in dealing with staff, students, parents, and visitors in the district. Job Duties:
Perform clerical duties and assist the Coordinator; facilitate communications between the Coordinator and staff, public and other school campus personnel. Reviews and proofs documents and records for accuracy. Receives, opens and distributes mail; receive visitors, arrange travel, schedule appointments, answer telephone calls and refer to appropriate staff. Coordinates activities of assigned office between the Supervisor and staff, the public or other school campus personnel. Prepares and maintains documentation relating to projects such as purchase orders, monthly payment requests and other related department paperwork. Maintains administrative files associated with transportation activities. Monitors budget and maintain financial records for the Transportation department; order and maintain office supplies and other materials; maintain current account balances. Operates computer equipment for the preparation and maintenance of documents, correspondence, reports and related materials; utilize word processing, desktop publishing database or other software as required by the position. Operates office machines and equipment, including typewriter, copier and fax. Arranges and schedule meetings and conference. Maintains all attendance and time records for Transportation personnel. Secures and maintains personnel records subject to State audit. Prepares reports for local, county, state and federal agencies. Schedules and computes cost of extracurricular trips. Completes and forwards accident forms for Transportation personnel as required. Performs any related duties as assigned.
Supervisory Responsibilities:
None
Equipment Used:
Personal computer, copier, fax, telephone and other clerical equipment.
Working Conditions:
Mental Demands/Physical Demands/Environmental Factors:
Ability to communicate effectively; interpret policy, procedures and data. Work multiple tasks with frequent interruptions. Maintain emotional control under stress. Repetitive hand motions; prolonged use of computer terminal. Occasional in district and out of district travel.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
Accepted by: Date: