University of Utah Health
Job Scheduling Coordinator
University of Utah Health, South Jordan, Utah, United States, 84095
Coordinator
As a patient-focused organization, University of Utah Health exists to enhance the health and well-being of people through patient care, research, and education. Success in this mission requires a culture of collaboration, excellence, leadership, and respect. University of Utah Health seeks staff that are committed to the values of compassion, collaboration, innovation, responsibility, belonging, integrity, quality, and trust that are integral to our mission. EO/AA This position is responsible for coordinating department/program schedules, and may perform other related duties pertaining to staffing, surgery, equipment purchasing, and expenditure. This position is not responsible for providing direct patient care. Corporate Overview: The University of Utah is a Level 1 Trauma Center and is nationally ranked and recognized for our academic research, quality standards, and overall patient experience. Our five hospitals and eleven clinics provide excellence in our comprehensive services, medical advancement, and overall patient outcomes. The Coordinator is responsible for managing interpreter staffing schedules to meet patient scheduling needs. This role works closely with contractor agencies and internal staff to ensure appropriate coverage. The Coordinator monitors scheduling queues daily, updates staffing schedules as needed, coordinates services with other departments, and supports operational needs through reporting and quality improvement activities. Key Responsibilities: Coordinate interpreter staffing schedules, including contractor agency staff, to meet patient scheduling demands. Monitor scheduling systems and adjust coverage proactively based on changes in patient volumes or staffing availability. Communicate with contractor agencies regarding staffing needs, assignments, and performance expectations. Compile and maintain accurate departmental records, including staffing schedules and performance tracking. Prepare training materials and coordinate scheduling-related training for staff as needed. Participate in quality improvement projects by developing data collection tools, compiling and analyzing data, and providing input on scheduling processes. Provide reports on staffing metrics and operational performance to leadership. Coordinate services and scheduling needs across departments to ensure smooth interpreter service delivery. Assist with routine administrative tasks such as ordering supplies or tracking department needs. Perform other duties as assigned to support department operations. Required Skills & Abilities: Strong ability to coordinate, revise, and maintain complex staffing schedules. Organizational and prioritization skills; able to multitask effectively in a fast-paced environment. Strong interpersonal communication skills to collaborate with staff, vendors, and internal departments. Ability to adapt quickly to changing scheduling needs and staffing fluctuations. Proficient in developing and maintaining reports and operational data. Ability to work independently and proactively manage responsibilities. Knowledge of or ability to learn scheduling systems and internal processes related to contractor and staff coordination. Qualifications
Required
Three years of experience working in a medical office or clinic, with an emphasis in scheduling in a related area, or equivalency. Qualifications (Preferred)
Preferred
Certificate in Medical Terminology. Certification related to specific area, and/or additional years of related experience. Working Conditions and Physical Demands
Employee must be able to meet the following requirements with or without an accommodation. This is a sedentary position that may exert up to 10 pounds and may lift, carry, push, pull, or otherwise move objects. This position involves sitting most of the time and is not exposed to adverse environmental conditions. Physical Requirements
Carrying, Color Determination, Far Vision, Listening, Manual Dexterity, Near Vision, Pulling and/or Pushing, Reaching, Sitting, Speaking, Standing, Walking
As a patient-focused organization, University of Utah Health exists to enhance the health and well-being of people through patient care, research, and education. Success in this mission requires a culture of collaboration, excellence, leadership, and respect. University of Utah Health seeks staff that are committed to the values of compassion, collaboration, innovation, responsibility, belonging, integrity, quality, and trust that are integral to our mission. EO/AA This position is responsible for coordinating department/program schedules, and may perform other related duties pertaining to staffing, surgery, equipment purchasing, and expenditure. This position is not responsible for providing direct patient care. Corporate Overview: The University of Utah is a Level 1 Trauma Center and is nationally ranked and recognized for our academic research, quality standards, and overall patient experience. Our five hospitals and eleven clinics provide excellence in our comprehensive services, medical advancement, and overall patient outcomes. The Coordinator is responsible for managing interpreter staffing schedules to meet patient scheduling needs. This role works closely with contractor agencies and internal staff to ensure appropriate coverage. The Coordinator monitors scheduling queues daily, updates staffing schedules as needed, coordinates services with other departments, and supports operational needs through reporting and quality improvement activities. Key Responsibilities: Coordinate interpreter staffing schedules, including contractor agency staff, to meet patient scheduling demands. Monitor scheduling systems and adjust coverage proactively based on changes in patient volumes or staffing availability. Communicate with contractor agencies regarding staffing needs, assignments, and performance expectations. Compile and maintain accurate departmental records, including staffing schedules and performance tracking. Prepare training materials and coordinate scheduling-related training for staff as needed. Participate in quality improvement projects by developing data collection tools, compiling and analyzing data, and providing input on scheduling processes. Provide reports on staffing metrics and operational performance to leadership. Coordinate services and scheduling needs across departments to ensure smooth interpreter service delivery. Assist with routine administrative tasks such as ordering supplies or tracking department needs. Perform other duties as assigned to support department operations. Required Skills & Abilities: Strong ability to coordinate, revise, and maintain complex staffing schedules. Organizational and prioritization skills; able to multitask effectively in a fast-paced environment. Strong interpersonal communication skills to collaborate with staff, vendors, and internal departments. Ability to adapt quickly to changing scheduling needs and staffing fluctuations. Proficient in developing and maintaining reports and operational data. Ability to work independently and proactively manage responsibilities. Knowledge of or ability to learn scheduling systems and internal processes related to contractor and staff coordination. Qualifications
Required
Three years of experience working in a medical office or clinic, with an emphasis in scheduling in a related area, or equivalency. Qualifications (Preferred)
Preferred
Certificate in Medical Terminology. Certification related to specific area, and/or additional years of related experience. Working Conditions and Physical Demands
Employee must be able to meet the following requirements with or without an accommodation. This is a sedentary position that may exert up to 10 pounds and may lift, carry, push, pull, or otherwise move objects. This position involves sitting most of the time and is not exposed to adverse environmental conditions. Physical Requirements
Carrying, Color Determination, Far Vision, Listening, Manual Dexterity, Near Vision, Pulling and/or Pushing, Reaching, Sitting, Speaking, Standing, Walking