Aston Carter
Administrative Assistant
We are seeking a dedicated Administrative Assistant to manage the processing of incoming and outgoing communications, word processing, and spreadsheet management. This role involves data entry, database management, proofreading, and maintaining the file storage records system. The position also includes responsibilities such as setting up company lunch meetings, gatherings, and occasional errands. Additionally, the assistant will support marketing activities by organizing special events and conferences, along with various other miscellaneous tasks as assigned. Responsibilities
Process incoming and outgoing communications using word processing and spreadsheet management. Perform data entry and manage databases efficiently. Proofread documents and communications to ensure accuracy. Maintain the file storage records system diligently. Organize company lunch meetings, gatherings, and run occasional errands. Support marketing activities by organizing special events and conferences. Undertake various miscellaneous tasks as assigned. Essential Skills
Minimum of 2 years of related administrative experience. Advanced skills in Microsoft Word and Excel. Proficiency in Adobe Acrobat. Ability to communicate effectively both orally and in writing. Valid driver's license with a good driving record. Additional Skills & Qualifications
Experience with other Microsoft Suite applications. Database experience is a plus. Ability to work cooperatively with others and manage deadlines. Pay and Benefits
The pay range for this position is $23.00 - $24.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan
Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type
This is a hybrid position in Madison, WI. Application Deadline
This position is anticipated to close on Aug 20, 2025. About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain, and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific, and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
We are seeking a dedicated Administrative Assistant to manage the processing of incoming and outgoing communications, word processing, and spreadsheet management. This role involves data entry, database management, proofreading, and maintaining the file storage records system. The position also includes responsibilities such as setting up company lunch meetings, gatherings, and occasional errands. Additionally, the assistant will support marketing activities by organizing special events and conferences, along with various other miscellaneous tasks as assigned. Responsibilities
Process incoming and outgoing communications using word processing and spreadsheet management. Perform data entry and manage databases efficiently. Proofread documents and communications to ensure accuracy. Maintain the file storage records system diligently. Organize company lunch meetings, gatherings, and run occasional errands. Support marketing activities by organizing special events and conferences. Undertake various miscellaneous tasks as assigned. Essential Skills
Minimum of 2 years of related administrative experience. Advanced skills in Microsoft Word and Excel. Proficiency in Adobe Acrobat. Ability to communicate effectively both orally and in writing. Valid driver's license with a good driving record. Additional Skills & Qualifications
Experience with other Microsoft Suite applications. Database experience is a plus. Ability to work cooperatively with others and manage deadlines. Pay and Benefits
The pay range for this position is $23.00 - $24.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan
Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type
This is a hybrid position in Madison, WI. Application Deadline
This position is anticipated to close on Aug 20, 2025. About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain, and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific, and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.