University of Miami
Administrative Assistant, Bascom Palmer Eye Institute Palm Beach Gardens
University of Miami, Palm Beach Gardens, Florida, United States, 33410
Administrative Assistant
The University of Miami, Bascom Palmer Eye Institute, has an exciting opportunity for an Administrative Assistant for our Palm Beach Gardens location. The incumbent is expected to coordinate the activities for assigned physicians and Director of the Palm Beach Gardens office. They will coordinate all tasks which are medically related to the physicians. Moreover, The Administrative Assistant performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office. Core Job Functions: Supports department and/or department leadership with daily clerical tasks. Prepares basic reports, charts, budgets and other presentation materials. Responds to routine inquiries from external or internal sources with standard correspondence or other messaging. Plans meetings and takes detailed minutes, as needed. Answers phone calls, provides information to callers or connects callers to appropriate staff. Schedules appointments and updates calendars. Makes travel arrangements and reservations for department leadership and staff, as needed. Composes and types correspondence, such as informative materials; creates spreadsheets and presentations. Greets and provides general support to visitors. Develops and maintains department filing system. Adheres to University and unit-level policies and procedures and safeguards University assets. Core Qualifications: Education: High school diploma or equivalent Experience: Minimum 1 year of relevant experience Knowledge, Skills and Attitudes: General knowledge of office procedures and operations. Ability to accurately prepare and maintain records, files, reports and correspondence. Ability to communicate effectively in both oral and written form. Ability to maintain effective interpersonal relationships. Ability to process and handle confidential information with discretion. Skill in completing assignments accurately and with attention to detail. Proficiency in computer software (i.e., Microsoft Office). The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
The University of Miami, Bascom Palmer Eye Institute, has an exciting opportunity for an Administrative Assistant for our Palm Beach Gardens location. The incumbent is expected to coordinate the activities for assigned physicians and Director of the Palm Beach Gardens office. They will coordinate all tasks which are medically related to the physicians. Moreover, The Administrative Assistant performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office. Core Job Functions: Supports department and/or department leadership with daily clerical tasks. Prepares basic reports, charts, budgets and other presentation materials. Responds to routine inquiries from external or internal sources with standard correspondence or other messaging. Plans meetings and takes detailed minutes, as needed. Answers phone calls, provides information to callers or connects callers to appropriate staff. Schedules appointments and updates calendars. Makes travel arrangements and reservations for department leadership and staff, as needed. Composes and types correspondence, such as informative materials; creates spreadsheets and presentations. Greets and provides general support to visitors. Develops and maintains department filing system. Adheres to University and unit-level policies and procedures and safeguards University assets. Core Qualifications: Education: High school diploma or equivalent Experience: Minimum 1 year of relevant experience Knowledge, Skills and Attitudes: General knowledge of office procedures and operations. Ability to accurately prepare and maintain records, files, reports and correspondence. Ability to communicate effectively in both oral and written form. Ability to maintain effective interpersonal relationships. Ability to process and handle confidential information with discretion. Skill in completing assignments accurately and with attention to detail. Proficiency in computer software (i.e., Microsoft Office). The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.