Virginia Department of Human Resource Management
Business Operations Coordinator
Virginia Department of Human Resource Management, Charlottesville, Virginia, United States, 22902
Business Operations Coordinator
The Biocomplexity Institute (BI) integrates scientific research - from genetic sequencing to policy analysis - to tackle the complex task of understanding massively interacting systems and predict solutions to issues impacting human health, well-being, and habitat. We collaborate across many disciplines to discover connections between health, information networks, security, and infrastructure. The foundation of our methodology lies in information biology - the synthesis of mathematics, computation, informatics, and biology. We approach complex problem solving by assembling teams of experts in a variety of fields to work together to create solutions that challenge the very fields in which the teams operate. The Role: We are seeking an exceptionally organized professional with keen attention to detail to join our team. Reporting to the Associate Director for Finance and Business Operations, the Business Operations Coordinator will support a variety of administrative needs of the Institute, including overseeing faculty and staff affairs, maintaining operations, and supporting senior leadership. Key Responsibilities: Providing administrative coordination to support Institute operations and special projects as assigned. Maintain and update Institute website and social media channels in coordination with other administrative support staff. Advise senior leadership on administrative matters, operational problems, and opportunities for improvement. Coordinate with internal and external stakeholders to ensure effective communication and workflow across assigned functions. Liaise with external partners (UVA HR, ITS, Provost, etc.) as directed. Manage faculty appointments, faculty affairs correspondence, and faculty action tracking in collaboration with the Provost Office and UVAHR. Draft appointment and reappointment letters using approved templates and route letters through DocuSign for signature. Interpret and apply university policies related to faculty, staff, professional research staff, and students in coordination with assigned HR Business Partner Maintain and update trackers and internal records related to employee life cycle functions (e.g. onboarding, offboarding, recruitment, etc.) Serve as institute representative at faculty affairs meetings and participate in collaborative initiatives as needed. In addition to the above job responsibilities, other duties may be assigned. Requirements: Education: Bachelor's degree Experience: At least three years of experience. Relevant experience may be considered in lieu of a degree. Preferred Qualifications: Proficiency in Workday, Smartsheet, and Microsoft Office tools, including Excel, Outlook, OneDrive, SharePoint, and Teams. Attention to details and accuracy in document preparation and data entry. Experience working in a fast-paced environment. Strong problem-solving skills with a proactive approach to tasks and challenges. Demonstrated success in providing high-quality support and building positive relationships across departments and roles. Experience working in higher education, government, research institutions, or other closely related organizations. Experience in Human Resources (recruitment, onboarding, training, etc.) The anticipated hiring range for this role is $57,000 - $65,000 dependent upon qualifications and experience. This position is a restricted position and is dependent upon project need, availability of funding, and performance.
The Biocomplexity Institute (BI) integrates scientific research - from genetic sequencing to policy analysis - to tackle the complex task of understanding massively interacting systems and predict solutions to issues impacting human health, well-being, and habitat. We collaborate across many disciplines to discover connections between health, information networks, security, and infrastructure. The foundation of our methodology lies in information biology - the synthesis of mathematics, computation, informatics, and biology. We approach complex problem solving by assembling teams of experts in a variety of fields to work together to create solutions that challenge the very fields in which the teams operate. The Role: We are seeking an exceptionally organized professional with keen attention to detail to join our team. Reporting to the Associate Director for Finance and Business Operations, the Business Operations Coordinator will support a variety of administrative needs of the Institute, including overseeing faculty and staff affairs, maintaining operations, and supporting senior leadership. Key Responsibilities: Providing administrative coordination to support Institute operations and special projects as assigned. Maintain and update Institute website and social media channels in coordination with other administrative support staff. Advise senior leadership on administrative matters, operational problems, and opportunities for improvement. Coordinate with internal and external stakeholders to ensure effective communication and workflow across assigned functions. Liaise with external partners (UVA HR, ITS, Provost, etc.) as directed. Manage faculty appointments, faculty affairs correspondence, and faculty action tracking in collaboration with the Provost Office and UVAHR. Draft appointment and reappointment letters using approved templates and route letters through DocuSign for signature. Interpret and apply university policies related to faculty, staff, professional research staff, and students in coordination with assigned HR Business Partner Maintain and update trackers and internal records related to employee life cycle functions (e.g. onboarding, offboarding, recruitment, etc.) Serve as institute representative at faculty affairs meetings and participate in collaborative initiatives as needed. In addition to the above job responsibilities, other duties may be assigned. Requirements: Education: Bachelor's degree Experience: At least three years of experience. Relevant experience may be considered in lieu of a degree. Preferred Qualifications: Proficiency in Workday, Smartsheet, and Microsoft Office tools, including Excel, Outlook, OneDrive, SharePoint, and Teams. Attention to details and accuracy in document preparation and data entry. Experience working in a fast-paced environment. Strong problem-solving skills with a proactive approach to tasks and challenges. Demonstrated success in providing high-quality support and building positive relationships across departments and roles. Experience working in higher education, government, research institutions, or other closely related organizations. Experience in Human Resources (recruitment, onboarding, training, etc.) The anticipated hiring range for this role is $57,000 - $65,000 dependent upon qualifications and experience. This position is a restricted position and is dependent upon project need, availability of funding, and performance.