Aston Carter
Accounts Receivable (Invoicing) Specialist
Aston Carter, Foothill Ranch, California, United States, 92610
Accounting Billing & Invoicing Specialist
Join a fast-paced, supportive team in the retail technology industry, helping streamline operations for major retailers worldwide. You'll gain valuable experience in a company that values accuracy, teamwork, and growth. This entry-level role will allow you to expand your accounting skills with a motivated team! Your work mattersand so do you. Qualifications:
Bachelor's Degree within Accounting, Finance, Economics, or related field 1 + years of AP/AR/invoicing/billing experience or accounting internship Experience with intermediate Excel functions (pivot tables and VLOOKUPS preferred) Job Description:
We are seeking an Accounting Billing & Invoicing Specialist who will play a crucial role in processing and issuing invoices for re-orders, services, and installations. The ideal candidate will ensure accurate and timely billing, maintain up-to-date records, and collaborate effectively with internal teams to resolve discrepancies. Responsibilities include: Process and issue invoices for re-orders, services, and installations. Prepare and compile sales invoices along with necessary documentation for both portal and non-portal customers. Submit invoices through appropriate channels based on customer type. Provide invoice copies upon customer request. Monitor and manage the billing inbox. Apply pre-payments to ensure accurate customer balances. Organize and archive finalized invoices in the billing system. Maintain up-to-date records of invoice submission statuses. Respond to customer inquiries related to billing and invoicing. Work collaboratively with internal teams to resolve discrepancies, errors, or rejected invoices. Re-send invoices as requested by customers or internal stakeholders. Support billing and invoicing activities as needed. Participate in cross-training for additional billing-related functions. Assist with audit-related documentation and invoice requests. Pay and Benefits
The pay range for this position is $52000.00 - $58240.00/yr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan
Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type
This is a hybrid position in Lake Forest, CA. Application Deadline
This position is anticipated to close on Aug 13, 2025.
Join a fast-paced, supportive team in the retail technology industry, helping streamline operations for major retailers worldwide. You'll gain valuable experience in a company that values accuracy, teamwork, and growth. This entry-level role will allow you to expand your accounting skills with a motivated team! Your work mattersand so do you. Qualifications:
Bachelor's Degree within Accounting, Finance, Economics, or related field 1 + years of AP/AR/invoicing/billing experience or accounting internship Experience with intermediate Excel functions (pivot tables and VLOOKUPS preferred) Job Description:
We are seeking an Accounting Billing & Invoicing Specialist who will play a crucial role in processing and issuing invoices for re-orders, services, and installations. The ideal candidate will ensure accurate and timely billing, maintain up-to-date records, and collaborate effectively with internal teams to resolve discrepancies. Responsibilities include: Process and issue invoices for re-orders, services, and installations. Prepare and compile sales invoices along with necessary documentation for both portal and non-portal customers. Submit invoices through appropriate channels based on customer type. Provide invoice copies upon customer request. Monitor and manage the billing inbox. Apply pre-payments to ensure accurate customer balances. Organize and archive finalized invoices in the billing system. Maintain up-to-date records of invoice submission statuses. Respond to customer inquiries related to billing and invoicing. Work collaboratively with internal teams to resolve discrepancies, errors, or rejected invoices. Re-send invoices as requested by customers or internal stakeholders. Support billing and invoicing activities as needed. Participate in cross-training for additional billing-related functions. Assist with audit-related documentation and invoice requests. Pay and Benefits
The pay range for this position is $52000.00 - $58240.00/yr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan
Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type
This is a hybrid position in Lake Forest, CA. Application Deadline
This position is anticipated to close on Aug 13, 2025.