City of Oakdale, MN
Administrative Assistant - Building and Code Enforcement
City of Oakdale, MN, Saint Paul, Minnesota, United States, 55128
Salary :
$64,542.40 - $80,683.20 Annually Location :
Oakdale City Hall Job Type:
Full-Time Job Number:
202400026 Department:
Community Development Division:
Building & Code Enforcement Opening Date:
08/04/2025 Closing Date:
8/18/2025 4:00 PM Central
The City of Oakdale's mission is to provide high-quality, reliable services and foster a safe, clean, and welcoming community . Description
The City of Oakdale is looking for an enthusiastic professional with exceptional organizational and customer service skills to join our team. This opportunity is a great fit for someone who enjoys variety in their day and the ability to serve the growing Oakdale community. We have a fantastic team that is dedicated to leveraging technology to do our work better, is service-focused, and enjoy our work knowing that we are assisting the community.
The position provides in person day-to-day support to our building and code enforcement team and works with residents and businesses to help ensure building projects are completed with proper permits. Oakdale is bustling and this is your chance to be a part of that energy and activity. Expectations
The essential functions of the position include, but are not limited to the following:
Work collaboratively with other staff to provide excellent and responsive public service Represent the city in a courteous, responsive, and professional manner in all interactions Monitor the service counter and provide excellent customer service Create spreadsheets for monthly, yearly budget analysis/tracking and other spreadsheets for performance evaluation Enter data for monthly/annual reports required by the Metropolitan Council, Department of Natural Resources, Department of Health, Minnesota Pollution Control Agency and others Manage and organize building and code filing system Ability to effectively work with technology such as online permitting software Working knowledge of Microsoft Office Suite Manage and order office and department operating supplies and code for payment accordingly Ability to follow written and verbal instructions Ability to communicate clearly, both verbally and in writing Ability to work independently, effectively trouble-shoot and problem solve within established guidelines Ability to bring a can-do attitude and effectively work with others Perform other duties as assigned
Minimum qualifications
To perform this position successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the formal education, experience and training required.
Education High school diploma or GED certificate Experience Two (2) years of experience in an administrative or clerical role Trainings, Certificates, and Licenses None
Desired qualifications
The requirements listed below are representative of the formal education, experience and training preferred in order to exceptionally perform all of the functions of this position.
Education Associates degree in office administration or related field Experience Five (5) years' experience with building inspections or comparable environment Trainings, Certificates, and Licenses Permit technician and/or plan review license(s)
Data Practices Notice
In accordance with the Minnesota Government Data Practices Act, the City of Oakdale is required to inform you of your rights as they relate to the private or confidential information collected from you. Private or confidential data is information that is available to you, but not to the public.
The private or confidential data supplied by you will be used to determine your eligibility with the City of Oakdale. If you are appointed, it will be placed in your personnel file and used for payroll and other record-keeping purposes.
The private data supplied by you is available only to you, to city employees and officials whose job duties require review of the data, and other individuals and agencies as provided by state and federal law who have a bona fide need for the data.
Filling out the application is voluntary. Except for explicitly optional requested information, refusal to provide a complete application may result in immediate disqualification from consideration.
By submitting an application, you have read and understand the information given above regarding the Minnesota Data Practices Act.
The City of Oakdale understands that its employees are its greatest asset. Accordingly, we seek to offer a comprehensive benefits package that meets employee needs throughout their working life. Our plan includes medical care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, short and long-term disability, holidays, and paid time off. The city also supports employees through wellness options, employee assistance availability, and department specific initiatives.
Part-time employees who are employed on a schedule of more than twenty hours per week receive benefits on a pro-rated basis.
The benefit options below are applicable for regular, full or part-time employees and may vary based on labor agreement or specific position. Medical: Medica (four plan options) - City contribution for both single and family premiums, as well as H.S.A. contributions in accordance with City policy. Dental: Mutual of Omaha -Four tiers of coverage are available. Life insurance: Mutual of Omaha -The City provides a life insurance coverage for employees. Additional coverage may be purchased if you choose to do so. Short-Term Disability: Mutual of Omaha - The City offers pays the premium for this coverage which provides for up to 66.67% of your normal weekly pay, up to $400 for up to 12 weeks and is payable on the 8th day of disability. Long-Term Disability: Mutual of Omaha - The City offers pays the premium for this coverage which provides for up to 60% of your normal monthly pay, up to $3,000 per month and starts on the 90th day of disability. Additional benefits: including voluntary vision, accident, hospital indemnity, Flexible and Dependent Care Spending Accounts, 457 Deferred Compensation, and others are also available. Paid Time Off: generous paid time off program Paid Holidays: The city provides 12 named paid holidays Floating Holiday: The city provides one paid floating holiday Cell phone, uniform, and vehicle allowance - varies by position Flexible and Remote Working Opportunities - varies by position Employee Assistance Program Health and Wellness Resources Strong Employee Culture
01
Thank you for your interest in Oakdale.Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. We review the information you provide to determine your eligibility to move forward in the selection process. Please be aware that we want you to be truthful; incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from information included within the application?
Yes No
02
Which statement below best describes the highest level of education you have completed?
High school diploma/GED Related certification(s) Associate degree Bachelor's degree
03
Which of the following describes your highest level of Microsoft office (Microsoft word, Excel, Powerpoint) proficiency?
Basic - I have used very little in the past Intermediate - I am a proficient and independent user Advanced - I am able to perform complex functions and calculations
04
How many years of experience in direct administrative assistance and/or staff and public support do you have?
Less than two years At least two (2) years and up to four (4) years Five (5) years or more
05
What kind of work environment are you looking for? 06
Work culture is important to us here in Oakdale. What do you do to help create and maintain a healthy, productive, and accountable work culture? 07
Which option below best describes your previous, direct experience with building inspections, city codes, rental inspections, and/or working with builders/contractors?
No prior direct experience Limited experience in one or more of these areas Extensive experience in several of these areas
Required Question
$64,542.40 - $80,683.20 Annually Location :
Oakdale City Hall Job Type:
Full-Time Job Number:
202400026 Department:
Community Development Division:
Building & Code Enforcement Opening Date:
08/04/2025 Closing Date:
8/18/2025 4:00 PM Central
The City of Oakdale's mission is to provide high-quality, reliable services and foster a safe, clean, and welcoming community . Description
The City of Oakdale is looking for an enthusiastic professional with exceptional organizational and customer service skills to join our team. This opportunity is a great fit for someone who enjoys variety in their day and the ability to serve the growing Oakdale community. We have a fantastic team that is dedicated to leveraging technology to do our work better, is service-focused, and enjoy our work knowing that we are assisting the community.
The position provides in person day-to-day support to our building and code enforcement team and works with residents and businesses to help ensure building projects are completed with proper permits. Oakdale is bustling and this is your chance to be a part of that energy and activity. Expectations
The essential functions of the position include, but are not limited to the following:
Work collaboratively with other staff to provide excellent and responsive public service Represent the city in a courteous, responsive, and professional manner in all interactions Monitor the service counter and provide excellent customer service Create spreadsheets for monthly, yearly budget analysis/tracking and other spreadsheets for performance evaluation Enter data for monthly/annual reports required by the Metropolitan Council, Department of Natural Resources, Department of Health, Minnesota Pollution Control Agency and others Manage and organize building and code filing system Ability to effectively work with technology such as online permitting software Working knowledge of Microsoft Office Suite Manage and order office and department operating supplies and code for payment accordingly Ability to follow written and verbal instructions Ability to communicate clearly, both verbally and in writing Ability to work independently, effectively trouble-shoot and problem solve within established guidelines Ability to bring a can-do attitude and effectively work with others Perform other duties as assigned
Minimum qualifications
To perform this position successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the formal education, experience and training required.
Education High school diploma or GED certificate Experience Two (2) years of experience in an administrative or clerical role Trainings, Certificates, and Licenses None
Desired qualifications
The requirements listed below are representative of the formal education, experience and training preferred in order to exceptionally perform all of the functions of this position.
Education Associates degree in office administration or related field Experience Five (5) years' experience with building inspections or comparable environment Trainings, Certificates, and Licenses Permit technician and/or plan review license(s)
Data Practices Notice
In accordance with the Minnesota Government Data Practices Act, the City of Oakdale is required to inform you of your rights as they relate to the private or confidential information collected from you. Private or confidential data is information that is available to you, but not to the public.
The private or confidential data supplied by you will be used to determine your eligibility with the City of Oakdale. If you are appointed, it will be placed in your personnel file and used for payroll and other record-keeping purposes.
The private data supplied by you is available only to you, to city employees and officials whose job duties require review of the data, and other individuals and agencies as provided by state and federal law who have a bona fide need for the data.
Filling out the application is voluntary. Except for explicitly optional requested information, refusal to provide a complete application may result in immediate disqualification from consideration.
By submitting an application, you have read and understand the information given above regarding the Minnesota Data Practices Act.
The City of Oakdale understands that its employees are its greatest asset. Accordingly, we seek to offer a comprehensive benefits package that meets employee needs throughout their working life. Our plan includes medical care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, short and long-term disability, holidays, and paid time off. The city also supports employees through wellness options, employee assistance availability, and department specific initiatives.
Part-time employees who are employed on a schedule of more than twenty hours per week receive benefits on a pro-rated basis.
The benefit options below are applicable for regular, full or part-time employees and may vary based on labor agreement or specific position. Medical: Medica (four plan options) - City contribution for both single and family premiums, as well as H.S.A. contributions in accordance with City policy. Dental: Mutual of Omaha -Four tiers of coverage are available. Life insurance: Mutual of Omaha -The City provides a life insurance coverage for employees. Additional coverage may be purchased if you choose to do so. Short-Term Disability: Mutual of Omaha - The City offers pays the premium for this coverage which provides for up to 66.67% of your normal weekly pay, up to $400 for up to 12 weeks and is payable on the 8th day of disability. Long-Term Disability: Mutual of Omaha - The City offers pays the premium for this coverage which provides for up to 60% of your normal monthly pay, up to $3,000 per month and starts on the 90th day of disability. Additional benefits: including voluntary vision, accident, hospital indemnity, Flexible and Dependent Care Spending Accounts, 457 Deferred Compensation, and others are also available. Paid Time Off: generous paid time off program Paid Holidays: The city provides 12 named paid holidays Floating Holiday: The city provides one paid floating holiday Cell phone, uniform, and vehicle allowance - varies by position Flexible and Remote Working Opportunities - varies by position Employee Assistance Program Health and Wellness Resources Strong Employee Culture
01
Thank you for your interest in Oakdale.Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. We review the information you provide to determine your eligibility to move forward in the selection process. Please be aware that we want you to be truthful; incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from information included within the application?
Yes No
02
Which statement below best describes the highest level of education you have completed?
High school diploma/GED Related certification(s) Associate degree Bachelor's degree
03
Which of the following describes your highest level of Microsoft office (Microsoft word, Excel, Powerpoint) proficiency?
Basic - I have used very little in the past Intermediate - I am a proficient and independent user Advanced - I am able to perform complex functions and calculations
04
How many years of experience in direct administrative assistance and/or staff and public support do you have?
Less than two years At least two (2) years and up to four (4) years Five (5) years or more
05
What kind of work environment are you looking for? 06
Work culture is important to us here in Oakdale. What do you do to help create and maintain a healthy, productive, and accountable work culture? 07
Which option below best describes your previous, direct experience with building inspections, city codes, rental inspections, and/or working with builders/contractors?
No prior direct experience Limited experience in one or more of these areas Extensive experience in several of these areas
Required Question