Stony Brook University
Business Support Assistant - Includes Weekend Hours - Hospitalist Program
Stony Brook University, Stony Brook, New York, United States, 11790
Business Support Assistant - Includes Weekend Hours - Hospitalist Program
Position Summary
At Stony Brook Medicine, the
Business Support Assistant
provides a full range of administrative support to the Hospitalist Program. The successful incumbent must demonstrate a professional demeanor, excellent organizational skills, attention to detail and the ability to complete all assignments within the expected timeframe
Duties of the Business Support Assistant may include the following but are not limited to:
Reviews the patient assignments on a daily and ongoing basis and reassigns patients to appropriate clinical teams based upon acuity, census and geography
Reviews and sends updates to the clinical team specific for observation patients who have a length of stay of 48 or greater
Build overflow assignments on a daily basis
Provides administrative support to the Hospitalist Program Office administrative staff, faculty and clinical staff (nurse practitioners and physician assistants).
Maintains the on-call schedule and calendar using Outlook, including the coordination of incoming invitations and scheduling meetings on behalf of the department
Loads on call directories for the department
Takes and transcribes meeting minutes
Assist with Accounts Payable
Will round on inpatient floors and enter patient rooms to gather data for projects, deliver correspondences, complete questionnaires, surveys, and audits
Other duties as required
Qualifications
Required Qualifications:
Associate’s degree and at least 2 years of administrative/clinical experience in an Acute Care Hospital setting and/or affiliated department or Bachelor's degree and at least 6 months of administrative/clinical experience in an Acute Care Hospital setting and/or affiliated department
Proficiency in Microsoft Suite Applications
Preferred Qualifications:
Experience in supply and equipment ordering, processing reimbursement and expense tracking
Clinical understanding of the working diagnosis of general medicine patients with the experience to properly stratify patients, based upon their acuity, to appropriate clinical teams
Proficiency with the Cerner electronic medical record
Working knowledge of Kronos timekeeping system
Special Notes
:
Resume/CV should be included with the online application.
Posting Overview
:
This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).
If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.
______________________________________________________________________________________________________________________________________
Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
All Hospital positions maybe subject to changes in pass days and shifts as necessary.
This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.
Prior to start date, the selected candidate must meet the following requirements:
Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services
Complete electronic reference check with a minimum of three (3) professional references.
Successfully complete a 4 panel drug screen
Meet Regulatory Requirements for pre employment screenings.
Provide a copy of any required New York State license(s)/certificate(s).
Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.
* The hiring department will be responsible for any fee incurred for examination
.
_____________________________________________________________________________________________________________________________________
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280.
In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed
here
.
Visit our
WHY WORK HERE
page to learn about the total rewards we offer.
Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.
Anticipated Pay Range:
The salary range (or hiring range) for this position is $46,818 - $62,424 / year.
The above salary range represents SBUH’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The specific salary offer will be based on the candidate’s validated years of comparable experience. Any efforts to inflate or misrepresent experience are grounds for disqualification from the application process or termination of employment if hired.
Some positions offer annual supplemental pay such as:
Location pay for UUP full-time positions ($3400)
Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and a state pension that add to your bottom line.
Job Number:
2502571
Official Job Title:
: TH Staff Assistant II
Job Field
: Administrative & Professional (non-Clinical)
Primary Location
: US-NY-Stony Brook
Department/Hiring Area:
: Hospitalist Program
Schedule
: Full-time
Shift
: Day Shift
Shift Hours:
: 5:00 AM - 1:00 PM
Pass Days:
: Variable
Posting Start Date
: Jul 2, 2025
Posting End Date
: Sep 22, 2025, 10:59:00 PM
Salary:
: $50,218 - $65,824 / Total
Salary Grade:
: SL1
SBU Area:
: Stony Brook University Hospital
Req ID:
2502571
Position Summary
At Stony Brook Medicine, the
Business Support Assistant
provides a full range of administrative support to the Hospitalist Program. The successful incumbent must demonstrate a professional demeanor, excellent organizational skills, attention to detail and the ability to complete all assignments within the expected timeframe
Duties of the Business Support Assistant may include the following but are not limited to:
Reviews the patient assignments on a daily and ongoing basis and reassigns patients to appropriate clinical teams based upon acuity, census and geography
Reviews and sends updates to the clinical team specific for observation patients who have a length of stay of 48 or greater
Build overflow assignments on a daily basis
Provides administrative support to the Hospitalist Program Office administrative staff, faculty and clinical staff (nurse practitioners and physician assistants).
Maintains the on-call schedule and calendar using Outlook, including the coordination of incoming invitations and scheduling meetings on behalf of the department
Loads on call directories for the department
Takes and transcribes meeting minutes
Assist with Accounts Payable
Will round on inpatient floors and enter patient rooms to gather data for projects, deliver correspondences, complete questionnaires, surveys, and audits
Other duties as required
Qualifications
Required Qualifications:
Associate’s degree and at least 2 years of administrative/clinical experience in an Acute Care Hospital setting and/or affiliated department or Bachelor's degree and at least 6 months of administrative/clinical experience in an Acute Care Hospital setting and/or affiliated department
Proficiency in Microsoft Suite Applications
Preferred Qualifications:
Experience in supply and equipment ordering, processing reimbursement and expense tracking
Clinical understanding of the working diagnosis of general medicine patients with the experience to properly stratify patients, based upon their acuity, to appropriate clinical teams
Proficiency with the Cerner electronic medical record
Working knowledge of Kronos timekeeping system
Special Notes
:
Resume/CV should be included with the online application.
Posting Overview
:
This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).
If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.
______________________________________________________________________________________________________________________________________
Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
All Hospital positions maybe subject to changes in pass days and shifts as necessary.
This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.
Prior to start date, the selected candidate must meet the following requirements:
Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services
Complete electronic reference check with a minimum of three (3) professional references.
Successfully complete a 4 panel drug screen
Meet Regulatory Requirements for pre employment screenings.
Provide a copy of any required New York State license(s)/certificate(s).
Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.
* The hiring department will be responsible for any fee incurred for examination
.
_____________________________________________________________________________________________________________________________________
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280.
In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed
here
.
Visit our
WHY WORK HERE
page to learn about the total rewards we offer.
Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.
Anticipated Pay Range:
The salary range (or hiring range) for this position is $46,818 - $62,424 / year.
The above salary range represents SBUH’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The specific salary offer will be based on the candidate’s validated years of comparable experience. Any efforts to inflate or misrepresent experience are grounds for disqualification from the application process or termination of employment if hired.
Some positions offer annual supplemental pay such as:
Location pay for UUP full-time positions ($3400)
Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and a state pension that add to your bottom line.
Job Number:
2502571
Official Job Title:
: TH Staff Assistant II
Job Field
: Administrative & Professional (non-Clinical)
Primary Location
: US-NY-Stony Brook
Department/Hiring Area:
: Hospitalist Program
Schedule
: Full-time
Shift
: Day Shift
Shift Hours:
: 5:00 AM - 1:00 PM
Pass Days:
: Variable
Posting Start Date
: Jul 2, 2025
Posting End Date
: Sep 22, 2025, 10:59:00 PM
Salary:
: $50,218 - $65,824 / Total
Salary Grade:
: SL1
SBU Area:
: Stony Brook University Hospital
Req ID:
2502571