LIGHTSHARE BEHAVIORAL WELLNESS & RECOVERY
Assistant to Director of Advancement & Communications
LIGHTSHARE BEHAVIORAL WELLNESS & RECOVERY, Sarasota, Florida, United States, 34234
Job Description
Job Description
Summary of Responsibilities: Provides direct support and administrative services to the Director of Advancement & Communications and Executive Management Team by following administrative systems, procedures and policies, and monitoring administrative projects.
Special Skills:
Excellent office skills including word processing and spreadsheet software experience; strong people skills to provide excellent internal and external customer service. Must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion and judgment, while working in a results-oriented and fast-paced behavioral healthcare environment. One or more years’ experience as an Administrative Assistant.
Essential Duties and Responsibilities: Assist and coordinate the schedules of Director and Chief Officer. Communicates directly and on behalf of Director and Chief Officer. Provides secretarial support to meetings by providing accurate documentation of minutes for Board of Directors and Executive Meeting minutes. Assist with engagement of external stakeholders and donors. Assist Director with event planning. Resolves administrative problems by coordinating preparation of reports; analyzing data; and identifying solutions. Provides information by answering questions and requests. Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders; verifying receipt of supplies. Completes operational requirements by scheduling and assigning administrative projects; expediting work results. Maintains customer confidence and protects operations by keeping information confidential; following established confidentiality policy and procedures; maintaining professional boundaries with clients. Maintains inter- and intradepartmental workflow by fostering a spirit of cooperation. All other duties as assigned. CORE COMPETENCIES Demonstrates Dependability: Arrives to work on time according to agency policies Uses leave time according to agency policies
Completes
documentation/paperwork
and projects within deadlines
Demonstrates Flexibility & Initiative: Assumes additional responsibilities and a willingness to assist colleagues
Works different shifts when necessary
Recommends program changes and improvements
Demonstrates Teamwork: Maintains an overall work attitude of cooperation and professionalism in all interactions with agency staff and community professionals
Attends and participates in required staff meetings and agency-wide committees
Receptive to direction and feedback from supervisor
Demonstrates Professionalism: Conducts self in professional manner with colleagues, peers, and persons served
Recognizes the rights of clients; and will protect privacy of persons served at all times by following agency, State, and Federal mandated privacy procedures and regulations
Adheres to agency Code of Ethics at all times
Complies with all agency policies and procedures, laws and regulations under which the agency operates
Job Description
Summary of Responsibilities: Provides direct support and administrative services to the Director of Advancement & Communications and Executive Management Team by following administrative systems, procedures and policies, and monitoring administrative projects.
Special Skills:
Excellent office skills including word processing and spreadsheet software experience; strong people skills to provide excellent internal and external customer service. Must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion and judgment, while working in a results-oriented and fast-paced behavioral healthcare environment. One or more years’ experience as an Administrative Assistant.
Essential Duties and Responsibilities: Assist and coordinate the schedules of Director and Chief Officer. Communicates directly and on behalf of Director and Chief Officer. Provides secretarial support to meetings by providing accurate documentation of minutes for Board of Directors and Executive Meeting minutes. Assist with engagement of external stakeholders and donors. Assist Director with event planning. Resolves administrative problems by coordinating preparation of reports; analyzing data; and identifying solutions. Provides information by answering questions and requests. Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders; verifying receipt of supplies. Completes operational requirements by scheduling and assigning administrative projects; expediting work results. Maintains customer confidence and protects operations by keeping information confidential; following established confidentiality policy and procedures; maintaining professional boundaries with clients. Maintains inter- and intradepartmental workflow by fostering a spirit of cooperation. All other duties as assigned. CORE COMPETENCIES Demonstrates Dependability: Arrives to work on time according to agency policies Uses leave time according to agency policies
Completes
documentation/paperwork
and projects within deadlines
Demonstrates Flexibility & Initiative: Assumes additional responsibilities and a willingness to assist colleagues
Works different shifts when necessary
Recommends program changes and improvements
Demonstrates Teamwork: Maintains an overall work attitude of cooperation and professionalism in all interactions with agency staff and community professionals
Attends and participates in required staff meetings and agency-wide committees
Receptive to direction and feedback from supervisor
Demonstrates Professionalism: Conducts self in professional manner with colleagues, peers, and persons served
Recognizes the rights of clients; and will protect privacy of persons served at all times by following agency, State, and Federal mandated privacy procedures and regulations
Adheres to agency Code of Ethics at all times
Complies with all agency policies and procedures, laws and regulations under which the agency operates