Beth Israel Deaconess Medical Center, Inc.
Administrative Coordinator, Neurosurgery
Beth Israel Deaconess Medical Center, Inc., Boston, Massachusetts, us, 02298
Administrative Coordinator, Neurosurgery page is loaded Administrative Coordinator, Neurosurgery Apply locations Beth Israel Deaconess Medical Center time type Full time posted on Posted Today job requisition id JR81055
When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. The Administrative Coordinator will provide surgical scheduling and coordination for our three Endovascular Surgeons.
This role is located onsite in Boston, MA and will have the option to work one day remote per week following six months of employment. The anticipated schedule is either 8AM-4:30pm or 8:30AM-5pm.
Job Description: Provides support for leadership positions and a division or department by coordinating administrative work, projects and staff. Performs various administrative functions requiring in-depth knowledge of departmental programs, operations and services and hospital policies and procedures. Essential Responsibilities: Screens telephone calls and access for high-level position(s) deciding which individuals need face to face meetings, which can be refer to other managers or when possible, resolves the situation. Schedules and prepares for diverse and complex appointments, meetings and travel arrangements. Oversees planning and preparation for committees. Distributes minutes, prepares agenda, materials and committee work. Plans, coordinates and makes recommendations in preparation for high-profile programs and events for the department. Independently composes and edits complex and sensitive correspondence, reports and documents for final approval by manager. Compiles, analyzes and summarizes data from multiple sources to create detailed complex documents, reports and high-level presentations. Completes department-specific responsibilities which are documented at the local level. Required Qualifications: High School diploma or GED required. Associate's degree preferred. 3-5 years related work experience required. Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis and maintain databases. Competencies: Decision Making:
Ability to make decisions that are guided by precedents, policies and objectives. Regularly makes decisions and recommendations on issues affecting a department or functional area. Problem Solving:
Ability to address problems that are varied, requiring analysis or interpretation of the situation using direct observation, knowledge and skills based on general precedents. Independence of Action:
Ability to set goals and determines how to accomplish defined results with some guidelines. Manager/Director provides broad guidance and overall direction. Written Communications:
Ability to communicate clearly and effectively in written English with internal and external customers. Oral Communications:
Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers. Knowledge:
Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations. Team Work:
Ability to act as a team leader for small projects or work groups, creating a collaborative and respectful team environment and improving workflows. Results may impact the operations of one or more departments. Customer Service:
Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations.
Physical Nature of the Job: Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally. As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment. Learn more about this requirement.
More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.
Equal Opportunity Employer/Veterans/Disabled
Similar Jobs (5)
Administrative Associate, Vascular Surgery locations Beth Israel Deaconess Medical Center time type Full time posted on Posted Today Administrative Assistant III, Vascular Surgery locations Beth Israel Deaconess Medical Center time type Full time posted on Posted Today Surgical Services Coordinator, Orthopedics locations Beth Israel Deaconess Medical Center time type Full time posted on Posted Today BIDMC is a world-class teaching hospital of Harvard Medical School and is located in the heart of Boston. We are passionate about caring for our patients like they are family, finding new cures, using the finest and the latest technologies, and teaching and inspiring caregivers of tomorrow. We put people at the center of everything we do, because we believe in medicine that puts people first.
• 673 licensed beds, including 493 medical/surgical beds, 77 critical care beds, and 62 OB/GYN beds • 5,292 births a year • A full range of emergency services, including a Level 1 Trauma Center and roof-top heliport • The Beth Israel Deaconess Learning Center, offering patients and families up-to-date health information and access to current research on a wide range of medical conditions.
Join Our Talent Community
Don't see the perfect job that meets your career aspirations? Click the Get Started button below to join our talent community! #J-18808-Ljbffr
When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. The Administrative Coordinator will provide surgical scheduling and coordination for our three Endovascular Surgeons.
This role is located onsite in Boston, MA and will have the option to work one day remote per week following six months of employment. The anticipated schedule is either 8AM-4:30pm or 8:30AM-5pm.
Job Description: Provides support for leadership positions and a division or department by coordinating administrative work, projects and staff. Performs various administrative functions requiring in-depth knowledge of departmental programs, operations and services and hospital policies and procedures. Essential Responsibilities: Screens telephone calls and access for high-level position(s) deciding which individuals need face to face meetings, which can be refer to other managers or when possible, resolves the situation. Schedules and prepares for diverse and complex appointments, meetings and travel arrangements. Oversees planning and preparation for committees. Distributes minutes, prepares agenda, materials and committee work. Plans, coordinates and makes recommendations in preparation for high-profile programs and events for the department. Independently composes and edits complex and sensitive correspondence, reports and documents for final approval by manager. Compiles, analyzes and summarizes data from multiple sources to create detailed complex documents, reports and high-level presentations. Completes department-specific responsibilities which are documented at the local level. Required Qualifications: High School diploma or GED required. Associate's degree preferred. 3-5 years related work experience required. Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis and maintain databases. Competencies: Decision Making:
Ability to make decisions that are guided by precedents, policies and objectives. Regularly makes decisions and recommendations on issues affecting a department or functional area. Problem Solving:
Ability to address problems that are varied, requiring analysis or interpretation of the situation using direct observation, knowledge and skills based on general precedents. Independence of Action:
Ability to set goals and determines how to accomplish defined results with some guidelines. Manager/Director provides broad guidance and overall direction. Written Communications:
Ability to communicate clearly and effectively in written English with internal and external customers. Oral Communications:
Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers. Knowledge:
Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations. Team Work:
Ability to act as a team leader for small projects or work groups, creating a collaborative and respectful team environment and improving workflows. Results may impact the operations of one or more departments. Customer Service:
Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations.
Physical Nature of the Job: Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally. As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment. Learn more about this requirement.
More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.
Equal Opportunity Employer/Veterans/Disabled
Similar Jobs (5)
Administrative Associate, Vascular Surgery locations Beth Israel Deaconess Medical Center time type Full time posted on Posted Today Administrative Assistant III, Vascular Surgery locations Beth Israel Deaconess Medical Center time type Full time posted on Posted Today Surgical Services Coordinator, Orthopedics locations Beth Israel Deaconess Medical Center time type Full time posted on Posted Today BIDMC is a world-class teaching hospital of Harvard Medical School and is located in the heart of Boston. We are passionate about caring for our patients like they are family, finding new cures, using the finest and the latest technologies, and teaching and inspiring caregivers of tomorrow. We put people at the center of everything we do, because we believe in medicine that puts people first.
• 673 licensed beds, including 493 medical/surgical beds, 77 critical care beds, and 62 OB/GYN beds • 5,292 births a year • A full range of emergency services, including a Level 1 Trauma Center and roof-top heliport • The Beth Israel Deaconess Learning Center, offering patients and families up-to-date health information and access to current research on a wide range of medical conditions.
Join Our Talent Community
Don't see the perfect job that meets your career aspirations? Click the Get Started button below to join our talent community! #J-18808-Ljbffr