Goldman Sachs
Asset & Wealth Management - Infrastructure Investing - Administrative Assistant
Goldman Sachs, Dallas, Texas, United States, 75201
Administrative Assistant
Asset Management Private | Infrastructure Investing | Dallas, TX Provides administrative support to Managing Directors and their teams in a complex team environment and provide backup team support as needed Maintain and coordinate complex and extremely detailed calendars including senior-level internal/ external meetings and conference calls; prioritizes meeting requests and related logistics Manages high volume of phone calls; interacts with high level business leaders and clients in a professional and effective manner Handles highly confidential and sensitive client information with utmost discretion Responds and follows up on client requests in a timely manner Coordinates a high volume of domestic and international travel arrangements, including visa procurement; processes expense reports in a timely manner Prepares and distributes department correspondence, memos, letters, reports or other documents as requested Responsible for participation in ad-hoc and general administrative duties (copying, filing, faxing, archiving, shipping, supplies etc.), ad-hoc projects, committees and/or event planning Orders office supplies & inventory as requested Works with conference and catering services for meetings and client engagements as needed Maintains understanding of firm policies and handles certain issues independently Experience supporting multiple executive(s) in a complex environment, preferably in financial services, private sector or government Ability to exercise excellent judgment and discretion in dealing with confidential material or handling highly sensitive information Comfortable with providing remote support to executives and team members across differing cities Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication Extreme attention to detail and organizational skills, with ability to prioritize tasks Quick learner and self-starter with excellent anticipation skills Pro-active problem solver and independent thinker; ability to follow-up as often as necessary Ability to work well under pressure while maintaining high standards, adapt to unexpected events, prioritize and multi-task in a dynamic but deadline driven environment Highest degree of integrity, professionalism, and diplomacy is required Strong proficiency in MS Word, Excel, PowerPoint and Outlook is required Familiar with expense platforms such as SAP Concur Supportive team player with a positive attitude Ideal candidate has at least 5+ years of experience Candidate must be located onsite in Dallas office
Asset Management Private | Infrastructure Investing | Dallas, TX Provides administrative support to Managing Directors and their teams in a complex team environment and provide backup team support as needed Maintain and coordinate complex and extremely detailed calendars including senior-level internal/ external meetings and conference calls; prioritizes meeting requests and related logistics Manages high volume of phone calls; interacts with high level business leaders and clients in a professional and effective manner Handles highly confidential and sensitive client information with utmost discretion Responds and follows up on client requests in a timely manner Coordinates a high volume of domestic and international travel arrangements, including visa procurement; processes expense reports in a timely manner Prepares and distributes department correspondence, memos, letters, reports or other documents as requested Responsible for participation in ad-hoc and general administrative duties (copying, filing, faxing, archiving, shipping, supplies etc.), ad-hoc projects, committees and/or event planning Orders office supplies & inventory as requested Works with conference and catering services for meetings and client engagements as needed Maintains understanding of firm policies and handles certain issues independently Experience supporting multiple executive(s) in a complex environment, preferably in financial services, private sector or government Ability to exercise excellent judgment and discretion in dealing with confidential material or handling highly sensitive information Comfortable with providing remote support to executives and team members across differing cities Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication Extreme attention to detail and organizational skills, with ability to prioritize tasks Quick learner and self-starter with excellent anticipation skills Pro-active problem solver and independent thinker; ability to follow-up as often as necessary Ability to work well under pressure while maintaining high standards, adapt to unexpected events, prioritize and multi-task in a dynamic but deadline driven environment Highest degree of integrity, professionalism, and diplomacy is required Strong proficiency in MS Word, Excel, PowerPoint and Outlook is required Familiar with expense platforms such as SAP Concur Supportive team player with a positive attitude Ideal candidate has at least 5+ years of experience Candidate must be located onsite in Dallas office