University of Louisville
Medical Residency Program Coordinator IV
University of Louisville, Louisville, Kentucky, United States, 40201
Medical Residency Program Coordinator IV
The Medical Residency Program Coordinator IV position in the School of Medicine, Division of General Internal Medicine is a full-time position that assists the Program Director, four Associate Program Directors, Manager and three Chief Residents in performing duties related to planning, directing, and effectively coordinating the academic and operational activities of a clinical training program. This position operates with additional authority, independence, and complexity. The Medical Residency Program Coordinator IV participates in program organization and interacts with faculty, residents, fellows, medical students, staff, university administrative offices, outside vendors, hospitals, medical practices, and clinics. Essential Duties and Responsibilities Direct Resident Services:
Provides direct program support for 89 residents. Oversees and coordinates the processes that residents complete to ensure compliance with residency program requirements: ACGME (Program Accreditation Body), Graduate Medical Education (GME) policies, hospital, state medical licensure boards, etc.
Program Administration/Activities:
Coordinate residents' events, e.g. On-Boarding, Orientation, Awards Day, Graduation, Retreats and Social activities. Coordinate completion of resident requirements for graduation. Assemble, compile, and prepare Mid-Year and Year-End Evaluation materials on all residents and disseminate to the appropriate Program Director or Associate Program Director. Coordinate, process and interact with entities outside of the University to place residents in off-site resident clinical rotations and educational experiences. Monitor license and certification requirements for all residents. Cross training of other Department/Program Coordinators to ensure coverage of department responsibilities and other duties as assigned. Assist with the day-to-day web management, including video editing, graphic design, website design, and podcast integration.
Credential Verification:
Provides past and current resident credential verifications as requested by national and international employers, hospitals, fellowship programs and current and former residents.
Records Management:
Maintain confidential resident files; current and former residents. Update the Residency tracking software, MedHub, as needed: conference attendance, scholarly activities, demographics, certifications, etc. Responsible for capturing accurate and complete information to generate pertinent reports as needed.
Information Management:
Serve as primary resource for residents, displaying knowledge of program, activities, personnel, division, department and institutional policies and procedures. Ensure consistent, concise, and timely communication with residents, faculty, and staff. Understand the management structure of the residency and maintains effective relationships with faculty and co-workers. Ensures that Internal Medicine captures, collects, organizes, and reports information needed for normal operations, continuous improvement, and compliance. Respond to inquiries regarding an Internal Medicine residency.
Operational Duties:
Prepares and disseminates the monthly Resident Schedule, working with the Chief Residents to ensure accuracy. Prepares the monthly Attestation Report for the VA Hospital Billing, working with the Chief Residents, GME Office and VA personnel to ensure accuracy. Attends weekly Program Directors meeting; attends monthly Program Coordinator meeting; attends GME Weekly Huddle meeting; attends and takes minutes for the monthly Clinical Competency Committee. Work with residents regarding licensing; student loan forms, etc. Answer Training Program Office phone, responding and directing calls as needed: Clinics, Hospitals, other divisions, and departments. Understands the dynamics and objectives of the residency program and assists in the annual assessment and evaluation through the Program Evaluation Committee. Process resident professional organization memberships.
Available to work occasional evenings and weekends.
Preferred Qualifications Background in education, residency programs, and/or Graduate Medical Education experience.
Experience with MedHub (Residency Records Management System), AMION, and ERAS (Electronic Residency Application Service).
Skilled in YouTube, Canva and Squarespace
Target Compensation Maximum:
$31.38 Minimum:
$20.92 Compensation will be commensurate to candidate experience. Equal Employment Opportunity The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion. Assistance and Accommodations Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208. If you require assistance or accommodation with our online application process, please contact us by email at employment@louisville.edu or by phone 502-852-6258.
The Medical Residency Program Coordinator IV position in the School of Medicine, Division of General Internal Medicine is a full-time position that assists the Program Director, four Associate Program Directors, Manager and three Chief Residents in performing duties related to planning, directing, and effectively coordinating the academic and operational activities of a clinical training program. This position operates with additional authority, independence, and complexity. The Medical Residency Program Coordinator IV participates in program organization and interacts with faculty, residents, fellows, medical students, staff, university administrative offices, outside vendors, hospitals, medical practices, and clinics. Essential Duties and Responsibilities Direct Resident Services:
Provides direct program support for 89 residents. Oversees and coordinates the processes that residents complete to ensure compliance with residency program requirements: ACGME (Program Accreditation Body), Graduate Medical Education (GME) policies, hospital, state medical licensure boards, etc.
Program Administration/Activities:
Coordinate residents' events, e.g. On-Boarding, Orientation, Awards Day, Graduation, Retreats and Social activities. Coordinate completion of resident requirements for graduation. Assemble, compile, and prepare Mid-Year and Year-End Evaluation materials on all residents and disseminate to the appropriate Program Director or Associate Program Director. Coordinate, process and interact with entities outside of the University to place residents in off-site resident clinical rotations and educational experiences. Monitor license and certification requirements for all residents. Cross training of other Department/Program Coordinators to ensure coverage of department responsibilities and other duties as assigned. Assist with the day-to-day web management, including video editing, graphic design, website design, and podcast integration.
Credential Verification:
Provides past and current resident credential verifications as requested by national and international employers, hospitals, fellowship programs and current and former residents.
Records Management:
Maintain confidential resident files; current and former residents. Update the Residency tracking software, MedHub, as needed: conference attendance, scholarly activities, demographics, certifications, etc. Responsible for capturing accurate and complete information to generate pertinent reports as needed.
Information Management:
Serve as primary resource for residents, displaying knowledge of program, activities, personnel, division, department and institutional policies and procedures. Ensure consistent, concise, and timely communication with residents, faculty, and staff. Understand the management structure of the residency and maintains effective relationships with faculty and co-workers. Ensures that Internal Medicine captures, collects, organizes, and reports information needed for normal operations, continuous improvement, and compliance. Respond to inquiries regarding an Internal Medicine residency.
Operational Duties:
Prepares and disseminates the monthly Resident Schedule, working with the Chief Residents to ensure accuracy. Prepares the monthly Attestation Report for the VA Hospital Billing, working with the Chief Residents, GME Office and VA personnel to ensure accuracy. Attends weekly Program Directors meeting; attends monthly Program Coordinator meeting; attends GME Weekly Huddle meeting; attends and takes minutes for the monthly Clinical Competency Committee. Work with residents regarding licensing; student loan forms, etc. Answer Training Program Office phone, responding and directing calls as needed: Clinics, Hospitals, other divisions, and departments. Understands the dynamics and objectives of the residency program and assists in the annual assessment and evaluation through the Program Evaluation Committee. Process resident professional organization memberships.
Available to work occasional evenings and weekends.
Preferred Qualifications Background in education, residency programs, and/or Graduate Medical Education experience.
Experience with MedHub (Residency Records Management System), AMION, and ERAS (Electronic Residency Application Service).
Skilled in YouTube, Canva and Squarespace
Target Compensation Maximum:
$31.38 Minimum:
$20.92 Compensation will be commensurate to candidate experience. Equal Employment Opportunity The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion. Assistance and Accommodations Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208. If you require assistance or accommodation with our online application process, please contact us by email at employment@louisville.edu or by phone 502-852-6258.