Cary Academy
Upper School Administrative Assistant for Business Operations
Cary Academy, Cary, North Carolina, United States, 27511
Upper School Administrative Assistant for Business Operations
Job Category: Office Support Requisition Number: ADMIN001284 Cary Academy 1500 N Harrison Ave Cary, NC 27513, USA Description
In this position, you will: Coordinate or assist in administration of complex school programs, requiring in-depth knowledge of the school, internal/external constituents contact, and detailed understanding of related policies and procedures; resolve problems. Independently perform specialized duties related to the Division Head and has division-wide responsibilities and authority. Assist in the preparation of special projects, which may require analysis of information, spreadsheet development, data manipulation and/or compiling reports. Assist with and direct the general clerical work of the Upper School office, proactively identifying and solving problems. This includes, but is not limited to: mail, shipping, ordering supplies and equipment, assisting parents, students, and other visitors in the Upper School; answering phones and distributing messages, and contacting students; maintains the Head of Upper School calendar and coordinates travel arrangements; arranges meetings and seminars, including the coordination of the needs of these events; other general office duties including mail, shipping, document management, and maintaining supplies and equipment. Record and track US faculty attendance and substitute coverage as needed. Work with the Campus Logistics Director to manage US events and scheduling including, but not limited to, all Internal Event Request submissions, and updating the US Calendars. Support the Upper School office and maintains up-to-date an accurate filing systems and budget tracking. As a Cary Academy employee, you will: Engage actively in the school's diversity, inclusion, and anti-racism work in all aspects of your professional responsibilities and interactions in furtherance of Cary Academy's commitment to equity and justice. Attend and actively participate in all required School professional development activities in areas to include, but not limited to, safety and security; diversity, equity, and inclusion; student learning and support; technology; and school operations. Engage authentically in processes of self-reflection and improvement of practice, including full participation in the Professional Growth and Renewal Program. Complete all required administrative and operational tasks and comply with all applicable regulatory requirements and School policies and procedures as articulated in handbooks, operating guides and other School policy and procedure communications and documentation in a responsive and timely manner. Use designated technology assets and platforms as directed by School policies and procedures to allow for secure, effective, and collaborative school operations. Work collaboratively with the Information Services team to research, implement and evaluate technology resources related to position responsibilities. Perform other projects and duties as assigned in support of both divisional and school operations and initiatives. Essential Expectations: Make independent decisions, addressing the best way to handle specific tasks. Manage multiple tasks with interruptions while maintaining a positive outlook. As a Cary Academy employee, you will: Perform position responsibilities in a professional manner that overtly upholds and supports the School's commitment to its Cornerstones as detailed in the Employee Handbook. Model and ensure a diverse, equitable, and inclusive learning and work environment. Honor the confidentiality of student, family, employee, and school information. Work collegially with other employees in ways that nurture a culture of professional collaboration, exchange and growth. Engage with students, parents, employees and alumni as well as members of the external community with courtesy, sensitivity, understanding, and discretion. Demonstrate a mindset and commitment to ongoing professional growth and innovation in your specific role at Cary Academy as well as in the areas of diversity, equity and inclusion; student learning and support; and technology. Ensure technology skills meet current standards as defined by Information Services, consistent with Cary Academy's profile as a technology-forward school. Utilize the school's technology resources efficiently and effectively for school operations, adapting readily to changes and seeking guidance where needed. Apply emerging technologies to position responsibilities as applicable. Plan and prepare appropriately for position responsibilities. Demonstrate regular, predictable, and reliable on-campus attendance. Educational and Professional Requirements: Education: Associate's degree in related field Experience: At least five years of office experience, preferable (but not required) in an educational setting. Equivalency: Directly related experience or a combination of directly related education and experience may be considered in place of the above requirements Work Schedule: Days: In general, this position is scheduled to work Monday through Friday year-round. There may be certain work requirements that could result in a need for temporary modification of this schedule. Hours: This position is scheduled to work 37.5 hours per week. The actual times worked are determined by the supervisor and must meet the requirements of the position description, and may vary based on operational demands.
Job Category: Office Support Requisition Number: ADMIN001284 Cary Academy 1500 N Harrison Ave Cary, NC 27513, USA Description
In this position, you will: Coordinate or assist in administration of complex school programs, requiring in-depth knowledge of the school, internal/external constituents contact, and detailed understanding of related policies and procedures; resolve problems. Independently perform specialized duties related to the Division Head and has division-wide responsibilities and authority. Assist in the preparation of special projects, which may require analysis of information, spreadsheet development, data manipulation and/or compiling reports. Assist with and direct the general clerical work of the Upper School office, proactively identifying and solving problems. This includes, but is not limited to: mail, shipping, ordering supplies and equipment, assisting parents, students, and other visitors in the Upper School; answering phones and distributing messages, and contacting students; maintains the Head of Upper School calendar and coordinates travel arrangements; arranges meetings and seminars, including the coordination of the needs of these events; other general office duties including mail, shipping, document management, and maintaining supplies and equipment. Record and track US faculty attendance and substitute coverage as needed. Work with the Campus Logistics Director to manage US events and scheduling including, but not limited to, all Internal Event Request submissions, and updating the US Calendars. Support the Upper School office and maintains up-to-date an accurate filing systems and budget tracking. As a Cary Academy employee, you will: Engage actively in the school's diversity, inclusion, and anti-racism work in all aspects of your professional responsibilities and interactions in furtherance of Cary Academy's commitment to equity and justice. Attend and actively participate in all required School professional development activities in areas to include, but not limited to, safety and security; diversity, equity, and inclusion; student learning and support; technology; and school operations. Engage authentically in processes of self-reflection and improvement of practice, including full participation in the Professional Growth and Renewal Program. Complete all required administrative and operational tasks and comply with all applicable regulatory requirements and School policies and procedures as articulated in handbooks, operating guides and other School policy and procedure communications and documentation in a responsive and timely manner. Use designated technology assets and platforms as directed by School policies and procedures to allow for secure, effective, and collaborative school operations. Work collaboratively with the Information Services team to research, implement and evaluate technology resources related to position responsibilities. Perform other projects and duties as assigned in support of both divisional and school operations and initiatives. Essential Expectations: Make independent decisions, addressing the best way to handle specific tasks. Manage multiple tasks with interruptions while maintaining a positive outlook. As a Cary Academy employee, you will: Perform position responsibilities in a professional manner that overtly upholds and supports the School's commitment to its Cornerstones as detailed in the Employee Handbook. Model and ensure a diverse, equitable, and inclusive learning and work environment. Honor the confidentiality of student, family, employee, and school information. Work collegially with other employees in ways that nurture a culture of professional collaboration, exchange and growth. Engage with students, parents, employees and alumni as well as members of the external community with courtesy, sensitivity, understanding, and discretion. Demonstrate a mindset and commitment to ongoing professional growth and innovation in your specific role at Cary Academy as well as in the areas of diversity, equity and inclusion; student learning and support; and technology. Ensure technology skills meet current standards as defined by Information Services, consistent with Cary Academy's profile as a technology-forward school. Utilize the school's technology resources efficiently and effectively for school operations, adapting readily to changes and seeking guidance where needed. Apply emerging technologies to position responsibilities as applicable. Plan and prepare appropriately for position responsibilities. Demonstrate regular, predictable, and reliable on-campus attendance. Educational and Professional Requirements: Education: Associate's degree in related field Experience: At least five years of office experience, preferable (but not required) in an educational setting. Equivalency: Directly related experience or a combination of directly related education and experience may be considered in place of the above requirements Work Schedule: Days: In general, this position is scheduled to work Monday through Friday year-round. There may be certain work requirements that could result in a need for temporary modification of this schedule. Hours: This position is scheduled to work 37.5 hours per week. The actual times worked are determined by the supervisor and must meet the requirements of the position description, and may vary based on operational demands.