Ascendis Pharma
Executive Assistant and Administrative Coordinator - Job ID: 1696
Ascendis Pharma, Princeton, New Jersey, United States, 08540
Ascendis Pharma Executive Assistant Opportunity
Ascendis Pharma is a dynamic, fast-growing global biopharmaceutical company with locations in Denmark, Europe, and the United States. Today, we're advancing programs in Endocrinology Rare Disease and Oncology. Here at Ascendis, we pride ourselves on exceptional science, visionary leadership, and skilled and passionate colleagues. Guided by our core values of Patients, Science, and Passion, we use our TransCon drug development platform to fulfill our mission of developing new and potentially best-in-class therapies to address unmet medical needs. Our culture fosters a place where skilled, adaptable, and highly resourceful professionals can truly make their mark. We offer a dynamic workplace for employees to grow and develop their skills. Ascendis Pharma US is looking to hire an Executive Assistant to execute a variety of activities and confidential matters with discretion, professional polish, and interpersonal effectiveness. This position will have a broad range of responsibilities at various levels including interfacing with top executive management and internal/external stakeholders. An exemplary candidate will have a proven ability to independently handle multiple tasks and projects with competing priorities and deadlines. The ideal candidate is also dynamic, organized, possesses strong multi-tasking skills, and exhibits a general interest in pharma/biotech. This position reports to the Chief of Staff, Head of US Strategy and Operations and will be hybrid with the team in Princeton, New Jersey. This is an exciting opportunity to join a rapidly growing, innovative company! Key Responsibilities Provide proactive and complex calendar management and serve as the primary gatekeeper for EVP/SVP, liaising with internal and external stakeholders - should be comfortable working in multiple international time zones Develop and implement administrative, coordination, and project management procedures to enhance efficiency Schedule and coordinate executive meetings, conference calls, and workshops
securing space, technical/audio requirements, catering, and materials in advance Work with meetings leads and other internal stakeholders (marketing, sales, training) to schedule and coordinate logistics for key customer meetings for EVP/SVP during medical conferences and field visits Arrange domestic, international travel, developing itineraries agendas, booking transportation and hotel arrangements Prepare, track, and ensure timely submission of expense reports and purchase orders Assist with interview scheduling and coordination to ensure a smooth candidate experience Serve as backup to other Executive Assistants as needed Support efficient organization and knowledge management (e.g. housing key documents and resources for marketing, and other functions) Assist with the acquisition and timeline management of purchase orders, MSA execution, SOW legal reviews, and filing Assist with budget tracking and invoice processing related to projects Support vendor management and consultative agreements; maintain organized files, records, and documentation for easy retrieval. Support onboarding and training of new team members as needed
Ascendis Pharma is a dynamic, fast-growing global biopharmaceutical company with locations in Denmark, Europe, and the United States. Today, we're advancing programs in Endocrinology Rare Disease and Oncology. Here at Ascendis, we pride ourselves on exceptional science, visionary leadership, and skilled and passionate colleagues. Guided by our core values of Patients, Science, and Passion, we use our TransCon drug development platform to fulfill our mission of developing new and potentially best-in-class therapies to address unmet medical needs. Our culture fosters a place where skilled, adaptable, and highly resourceful professionals can truly make their mark. We offer a dynamic workplace for employees to grow and develop their skills. Ascendis Pharma US is looking to hire an Executive Assistant to execute a variety of activities and confidential matters with discretion, professional polish, and interpersonal effectiveness. This position will have a broad range of responsibilities at various levels including interfacing with top executive management and internal/external stakeholders. An exemplary candidate will have a proven ability to independently handle multiple tasks and projects with competing priorities and deadlines. The ideal candidate is also dynamic, organized, possesses strong multi-tasking skills, and exhibits a general interest in pharma/biotech. This position reports to the Chief of Staff, Head of US Strategy and Operations and will be hybrid with the team in Princeton, New Jersey. This is an exciting opportunity to join a rapidly growing, innovative company! Key Responsibilities Provide proactive and complex calendar management and serve as the primary gatekeeper for EVP/SVP, liaising with internal and external stakeholders - should be comfortable working in multiple international time zones Develop and implement administrative, coordination, and project management procedures to enhance efficiency Schedule and coordinate executive meetings, conference calls, and workshops
securing space, technical/audio requirements, catering, and materials in advance Work with meetings leads and other internal stakeholders (marketing, sales, training) to schedule and coordinate logistics for key customer meetings for EVP/SVP during medical conferences and field visits Arrange domestic, international travel, developing itineraries agendas, booking transportation and hotel arrangements Prepare, track, and ensure timely submission of expense reports and purchase orders Assist with interview scheduling and coordination to ensure a smooth candidate experience Serve as backup to other Executive Assistants as needed Support efficient organization and knowledge management (e.g. housing key documents and resources for marketing, and other functions) Assist with the acquisition and timeline management of purchase orders, MSA execution, SOW legal reviews, and filing Assist with budget tracking and invoice processing related to projects Support vendor management and consultative agreements; maintain organized files, records, and documentation for easy retrieval. Support onboarding and training of new team members as needed