AutoNation
Executive Assistant To The Chief Human Resources Officer
AutoNation is one of the largest automotive retailers in the United States, offering innovative products, exceptional services, and comprehensive solutions, empowering our customers to make the best decisions for their needs. With a network of dealerships nationwide strengthened by a recognized brand, we offer a wide variety of new and used vehicles, customer financing, parts, and provide expert maintenance and repair services. Through DRV PNK, we have raised over $40 million for cancer-related causes, demonstrating our commitment to making a positive difference in the lives of our Associates, Customers, and the communities we serve. So what do you say? Are you ready to be part of something big? We are seeking a highly organized, detail-oriented, and discreet Executive Assistant to support our Chief Human Resources Officer (CHRO). This role is ideal for a proactive professional who excels at managing complex calendars, coordinating domestic travel, capturing and tracking action items from high-level meetings, and maintaining executive focus in a fast-paced, ever-evolving environment. The ideal candidate brings strong communication skills, advanced proficiency in Microsoft Office (Excel and PowerPoint in particular), and the ability to handle confidential information with the utmost integrity. If you thrive in a dynamic corporate setting and enjoy keeping things running smoothly behind the scenes, we invite you to apply. What You'll Do
As Executive Assistant to the CHRO, you will provide strategic administrative support to help drive efficiency, organization, and follow-through at the executive level. This position requires excellent judgment, the ability to manage sensitive and confidential information, and a proactive mindset to thrive in a fast-paced, ever-evolving environment. Key responsibilities include: Manage the CHRO's complex calendar, including scheduling high-priority meetings, resolving scheduling conflicts, and ensuring time is aligned with business priorities. Coordinate all aspects of travel, including flights, hotel accommodations, ground transportation, and detailed travel itineraries. Attend select meetings to take thorough notes, capture key decisions and action items, and proactively follow up with responsible parties to ensure timely completion. Track and manage action items and deliverables stemming from meetings, communications, and initiatives to ensure progress and accountability. Support the CHRO by organizing key documents, keeping priorities visible, and maintaining momentum on strategic projects and deadlines. Handle sensitive personnel and business information with the highest level of confidentiality and professionalism. Prepare executive-ready presentations using PowerPoint and assist with compiling, analyzing, and summarizing data in Excel for business reporting. Help coordinate major HR programs, events, and internal communications in partnership with key stakeholders. Assist with light personal and administrative support as needed (e.g., reservations, expense reports, basic logistics). Seek opportunities to improve workflows and processes using modern tools and technologies. What You Bring
3+ years of experience in an executive support role, ideally in a corporate environment supporting C-suite or senior HR leadership. Demonstrated experience managing calendars and coordinating travel logistics for senior executives. Strong ability to take clear, actionable meeting notes and ensure follow-through on commitments across cross-functional teams. High degree of discretion and trustworthiness in handling confidential and sensitive information. Advanced proficiency in Microsoft Office Suite (especially Outlook, PowerPoint, and Excel); familiarity with Teams, SharePoint, or other collaboration tools is a plus. Excellent organizational, time management, and communication skills, with a proactive and detail-oriented approach. Ability to work independently and prioritize multiple competing tasks in a fast-paced, ever-evolving environment. Bachelor's degree preferred or equivalent combination of education and experience. Exciting Benefits and Perks Await You:
Competitive compensation and 401k matching Enjoy a healthy work-life balance with insurance plans (health, dental, vision) and maternity benefits. Associate purchase and discount programs for new and pre-owned vehicles, services, parts, collision, accessories, and AutoGear Access amazing deals and discounts through YouDecide, a website with offers from top providers and retailers Join our DRVPNK mission to raise and donate millions of dollars to cancer research and treatment, partnering with cancer charities nationwide AutoNation is committed to creating a diverse, equitable, and inclusive environment in our workplace and the services we provide. We welcome candidates from all backgrounds who are passionate about making a positive impact. Even if you do not meet every requirement, we encourage you to apply. Join our team and help us foster a culture of belonging while contributing to our revolutionary work in the automotive industry. We value innovation, teamwork, and a commitment to making a positive impact in the world.
AutoNation is one of the largest automotive retailers in the United States, offering innovative products, exceptional services, and comprehensive solutions, empowering our customers to make the best decisions for their needs. With a network of dealerships nationwide strengthened by a recognized brand, we offer a wide variety of new and used vehicles, customer financing, parts, and provide expert maintenance and repair services. Through DRV PNK, we have raised over $40 million for cancer-related causes, demonstrating our commitment to making a positive difference in the lives of our Associates, Customers, and the communities we serve. So what do you say? Are you ready to be part of something big? We are seeking a highly organized, detail-oriented, and discreet Executive Assistant to support our Chief Human Resources Officer (CHRO). This role is ideal for a proactive professional who excels at managing complex calendars, coordinating domestic travel, capturing and tracking action items from high-level meetings, and maintaining executive focus in a fast-paced, ever-evolving environment. The ideal candidate brings strong communication skills, advanced proficiency in Microsoft Office (Excel and PowerPoint in particular), and the ability to handle confidential information with the utmost integrity. If you thrive in a dynamic corporate setting and enjoy keeping things running smoothly behind the scenes, we invite you to apply. What You'll Do
As Executive Assistant to the CHRO, you will provide strategic administrative support to help drive efficiency, organization, and follow-through at the executive level. This position requires excellent judgment, the ability to manage sensitive and confidential information, and a proactive mindset to thrive in a fast-paced, ever-evolving environment. Key responsibilities include: Manage the CHRO's complex calendar, including scheduling high-priority meetings, resolving scheduling conflicts, and ensuring time is aligned with business priorities. Coordinate all aspects of travel, including flights, hotel accommodations, ground transportation, and detailed travel itineraries. Attend select meetings to take thorough notes, capture key decisions and action items, and proactively follow up with responsible parties to ensure timely completion. Track and manage action items and deliverables stemming from meetings, communications, and initiatives to ensure progress and accountability. Support the CHRO by organizing key documents, keeping priorities visible, and maintaining momentum on strategic projects and deadlines. Handle sensitive personnel and business information with the highest level of confidentiality and professionalism. Prepare executive-ready presentations using PowerPoint and assist with compiling, analyzing, and summarizing data in Excel for business reporting. Help coordinate major HR programs, events, and internal communications in partnership with key stakeholders. Assist with light personal and administrative support as needed (e.g., reservations, expense reports, basic logistics). Seek opportunities to improve workflows and processes using modern tools and technologies. What You Bring
3+ years of experience in an executive support role, ideally in a corporate environment supporting C-suite or senior HR leadership. Demonstrated experience managing calendars and coordinating travel logistics for senior executives. Strong ability to take clear, actionable meeting notes and ensure follow-through on commitments across cross-functional teams. High degree of discretion and trustworthiness in handling confidential and sensitive information. Advanced proficiency in Microsoft Office Suite (especially Outlook, PowerPoint, and Excel); familiarity with Teams, SharePoint, or other collaboration tools is a plus. Excellent organizational, time management, and communication skills, with a proactive and detail-oriented approach. Ability to work independently and prioritize multiple competing tasks in a fast-paced, ever-evolving environment. Bachelor's degree preferred or equivalent combination of education and experience. Exciting Benefits and Perks Await You:
Competitive compensation and 401k matching Enjoy a healthy work-life balance with insurance plans (health, dental, vision) and maternity benefits. Associate purchase and discount programs for new and pre-owned vehicles, services, parts, collision, accessories, and AutoGear Access amazing deals and discounts through YouDecide, a website with offers from top providers and retailers Join our DRVPNK mission to raise and donate millions of dollars to cancer research and treatment, partnering with cancer charities nationwide AutoNation is committed to creating a diverse, equitable, and inclusive environment in our workplace and the services we provide. We welcome candidates from all backgrounds who are passionate about making a positive impact. Even if you do not meet every requirement, we encourage you to apply. Join our team and help us foster a culture of belonging while contributing to our revolutionary work in the automotive industry. We value innovation, teamwork, and a commitment to making a positive impact in the world.