Internal Purchasing & Document Control Specialist

Our client is looking for a Purchaser and Document Controller who is bilingual in Chinese and English to join their team. As an Internal Purchasing & Document Control Specialist, you will be responsible for working with the manufacturing and QA department in a team environment to produce and track documentation. Responsibilities: Create, update, and maintain purchase orders (PO) in the ERP system Ensure accuracy and completeness of procurement records and assist in coordinating with purchasing and finance teams Archive and manage documentation related to ERP and procurement processes for traceability and audit readiness. Assist the production team with administrative tasks, including tracking production records, scanning, filing, and data entry Organize and update production-related forms, logs, and reports Support interdepartmental coordination to ensure smooth workflow and document control across functions Maintain organized and accessible filing systems (both physical and digital) Assist with the organization, distribution, and archiving of quality management system (QMS) documents, such as SOPs, controlled forms, and training records Support document version control and help ensure compliance with ISO 13485 and QMS requirements Prepare or gather required documentation during internal or external audits Support various quality or production-related projects as assigned by management Maintain flexibility in task assignments to support shifting business needs between operations, quality management, and other departments Requirements: High school diploma or above; vocational training or associate degree preferred Proficiency in Microsoft Office 365 (Word, Excel, Outlook, SharePoint, etc.) Strong attention to detail, with good organizational and time management skills Ability to manage documentation systematically and work with minimal supervision Strong sense of responsibility and willingness to support different departments as needed Previous experience in manufacturing or quality-related administrative roles is a plus Business-level proficiency

in written & spoken Mandarin Chinese and English