Payroll Analyst

Job Title: Payroll Specialist Location: Houston, TX Department: Human Resources Reports To: HR Director / Payroll Manager FLSA Status: Non-Exempt Full-Time Position On-site M-F 7:30 am to 4:00 pm. Position Summary: We are seeking a detail-oriented and knowledgeable Payroll Specialist to join our Human Resources team. The ideal candidate will have a strong understanding of payroll processes, compliance requirements, and best practices, along with a proven ability to handle sensitive information with integrity and accuracy. This position requires a bachelors degree and a minimum of 2 years of experience in payroll administration. Key Responsibilities: Process bi-weekly (or weekly/monthly, as applicable) payroll for all employees accurately and on time Ensure compliance with federal, state, and local payroll laws and regulations Maintain employee payroll records, including new hires, terminations, wage changes, and deductions Handle payroll-related inquiries from employees and resolve discrepancies promptly Review and reconcile payroll reports, tax filings, and wage garnishments Coordinate with HR and Finance teams to ensure accurate benefit and compensation reporting Prepare and distribute W-2s and other year-end documentation Support audits and assist with payroll-related reporting as needed Stay current on changes to payroll laws and recommend updates to internal processes as appropriate Qualifications: Bachelors degree in accounting, general business, Finance, Human Resources, or a related field Minimum of 2 years of payroll processing experience Knowledge of multi-state employment laws is required. ESP manually applies state taxes to traveling techs, and understanding payroll and HR state laws will be necessary for termination and final check distribution. Knowledge of Global payroll and international employment laws: Canada. Knowledge of Retirement accounts, processing weekly payment contributions. Knowledge of payroll laws, tax regulations, wage and hour laws California employment laws Proficient in payroll software (e.g., ADP Workforce Solutions, ADP Total Source, Payworks, QuickBooks Payroll, etc.) and MS Excel High level of confidentiality, accuracy, and attention to detail Excellent organizational and communication skills Ability to meet deadlines in a fast-paced environment Able to handle high-volume payroll tasks daily Ability to work in a fast-paced environment Preferred Qualifications: Experience with multi-state payroll processing Familiarity with benefits administration and timekeeping systems CPP (Certified Payroll Professional) or FPC (Fundamental Payroll Certification) is a plus