Hawaii County, HI
Salary :
$41,652.00 Annually Location :
Hilo, HI Job Type:
Temporary not to exceed 89 days Job Number:
2025-00126 Department:
Human Resources Division:
Recruitment & Examination Opening Date:
08/07/2025 Closing Date:
Continuous
Duties Summary
Performs a variety of difficult and complex clerical or routine administrative work in preparing, checking, reviewing, evaluating, and refining forms, records, and similar materials; prepares reports and maintains continuing records; may supervise others; and performs other related duties as required.
There is one (1) immediate temporary full-time vacancy not-to-exceed 89 days with the Department of Human Resources - Recruitment and Examination Division in Hilo.
This position is temporary non-civil service. Serious inquiries only. Examples of Duties
Recruitment and Examination:
Drafts and submits weekly recruitment newspaper advertisements. Enters new and amended class specifications in the electronic recruitment system, NEOGOV. Tracks and records newspaper advertisement costs. Finalizes job postings and distributes recruitment announcements to County Departments and Agencies. Updates job announcements and related current recruitment lists at the front counter as necessary. Manages social media recruitment accounts and posts job openings on for the public. Maintenance of Recruitment Records and general clerical. Prepares and/or finalize forms, documents, and correspondence. Written Examinations:
Assists staff in administering on-site written examinations. Copies written exam materials and packs examination materials for examinations. Receives and registers applicants at written examinations. Operates a motor vehicle to travel to written examinations, career fairs, etc. May make recommendations and suggest changes to policies and procedures. Information and Assistance:
Advises and assists employees, and/or the public with information regarding recruitment policies, procedures, and processes. Assists walk-in applicants with electronic application process. Prepares and compiles brochures and other general information for job fairs. Prepares training materials and handouts. Represents department at job fairs to provide information regarding the recruitment and examination process and information on available jobs which may require the operation of a motor vehicle. Manages the County of Hawai'i Jobs email. Performs other related duties. Minimum Qualification Requirements Training and Experience: A combination of education and experience substantially equivalent to:
graduation from high school, and three (3) years of clerical experience which shall have included some typing or keyboarding, and possession of a valid State of Hawai'i driver license (Class 3) or any other valid comparable driver license at the time of filing. (Scan and attach a copy of your valid driver's license to your application). Substitution of education for required clerical experience: an Associates degree or higher from an accredited college or university may be substituted for lack of the required clerical experience on a year for year basis (examples: 30 college credits can be substituted for one (1) year of the required clerical experience, an Associates degree can be substituted for two (2) years of the required clerical experience, and a baccalaureate degree or higher can be substituted for four (4) years of the required clerical experience). (Scan and attach a copy of your official college transcript to be credited for the substitution of clerical experience.)
Please read the minimum qualification requirements carefully. Be certain to list all pertinent training and experience. It is essential that the applicant describe fully the duties and responsibilities of each position held, specify the date of each position held (from and to, month and year), and indicate the number of hours worked per week.
Attach all required documentation (e.g. official transcript, professional license(s)/certification(s), DD-214, etc.) at the time of submitting your application.
Note: In-person interviews and/or further testing in Hawai'i County may be required at the discretion of the hiring department/agency. If in-person interviews and/or further testing are required, applicants who are referred to the hiring department/agency must be available to participate in person and at their own expense at that phase of the selection process.
Knowledge of: office practices and procedures; filing methods and systems; grammar, spelling, and word usage; the purposes and uses of standard office machines; principles and practices of supervision.
Ability to: type or keyboard, which applicants may be required to demonstrate by satisfactorily passing a performance exercise at the time of interview; make arithmetic computations; compare names and numbers accurately; set up and maintain records, summarize and analyze materials; prepare reports; operate standard office machines and equipment; understand, interpret, and explain laws, ordinances, regulations, and policies pertinent to the department; give and follow oral and written instructions; deal tactfully and effectively with the public and resolve complaints; supervise and work harmoniously with others.
Physical Requirements: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations.
Physical Effort Grouping: Light
Supplemental Information
Please scan and attach these supporting documents to your on-line application, if required:
an official college transcript, a valid driver's license, a temporary assignment verification, professional licenses, and/or certificates, PLEASE APPLY IMMEDIATELY AS THIS RECRUITMENT MAY CLOSE AT ANY TIME.
ELECTRONIC NOTIFICATION TO APPLICANTS: Please ensure that the email address and mobile phone number you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails and text messages or fail to check your email box or NEOGOV account INBOX in a timely manner. Checking your NEOGOV account INBOX daily is recommended and is the most secure method to check on notices sent to you. This is a new feature created by our vendor, NEOGOV.
Please add to your contact list. Open your NEOGOV account using your user name and password. In the upper right hand corner of the account is your name, and under your name, click on INBOX to view all notices sent you. The notices will appear here in the INBOX even in the event you don't receive it on your cell phone, computer, or other electronic device. This is the best way to check and view all notices sent to you.
You will receive a confirmation email upon successfully submitting your application. Failure to receive this confirmation email, indicates that your application was not submitted. Benefits of County employment
:
The County of Hawai'i offers a competitive compensation package. Your total compensation is comprised of your salary and a generous range of valuable benefits, subject to eligibility requirements.
Flexible Working Arrangements:
Options may include alternate work schedules (4-10) and flexible working hours. (Not all Departments/Agencies participate and not all positions are eligible.) Vacation:
Employees start accruing paid vacation time immediately upon hire. 14 hours are earned after a full month of service, which equals to 21 days per year, with a maximum accumulation of 90 working days. Sick Leave:
Employees start accruing paid sick leave time immediately upon hire. 14 hours are earned after a full month of service, which equals to 21 days per year, with no limitation on the amount of sick leave that may be accumulated. Holidays:
The County provides 13 paid holidays per year (plus General Election Day when applicable). Training and Development:
The County provides a variety of training and development opportunities for employees. County Tuition Reimbursement Program : Scholarship program for employees who take the initiative to advance their education and learning, subject to eligibility requirements and reimbursement limits. Public Service Loan Forgiveness (PSLF) Program:
A federal program forgiving the balance of federal student loans for individuals working in public service. For program requirements and additional information, please visit Retirement Plan:
The Employees' Retirement System is a qualified defined benefit public pension plan covered under Section 401(a) of the Internal Revenue Code. It provides retirement, disability, survivor and other benefits to all eligible full-time and part-time county employees in the State of Hawaii as well as their beneficiaries. For more information visit Deferred Compensation:
Eligible employees may participate in the Island Savings Plan (a deferred compensation plan as provided under Section 457 of the Internal Revenue Code.) This is a voluntary supplemental retirement savings plan that allows for the investment of tax-deferred contributions into a variety of investment options. Flexible Spending Plan:
Eligible employees can use pre-tax dollars to pay for their portion of insurance premiums, qualified dependent care and/or medical expenses. Health Benefit Plans:
The County of Hawai'i offers the following health benefit plans for eligible employees:
Medical Plan (HMO or PPO) Vision Plan Dental Plan Prescription Drug Plan
These benefits are administered by the Hawaii Employer-Union Health Benefits Trust Fund. For more information about current employee contribution rates and plans see the EUTF website ().
Employee Assistance Program (EAP):
The County offers a voluntary assistance program which provides its employees and their family members with free professional and confidential assistance in overcoming personal and work-related problems. Group Life Insurance:
The County provides a free life insurance policy for active employees. Credit Union Membership Other Leaves:
You may be eligible for other leaves, such as: Family Leave, Funeral Leave, Leave Sharing, Military Leave, Victims Protection Leave, Parent-Teacher Conferences, Disaster Relief, Blood Bank Donations, Donor Leave, and Jury Duty. All benefits are subject to eligibility requirements and to legislative and/or changes negotiated through collective bargaining. 01
REQUIRED SUPPLEMENTAL QUESTIONS.
The information provided to these Supplemental Questions may be used in combination with your application to determine whether you meet the minimum qualification requirements and/or your final score. Failure to provide detailed and complete information may result in your application being rejected or you receiving a lower score. Please do not submit a resume in place of completing the Supplemental Questions. Any information you submit may be verified.
When applying for this position, I understand that I must thoroughly complete the Education and Work Experience Sections of my application and the Supplemental Questions. This includes a detailed description of each position that I feel qualifies me for the job I am seeking.
I have read the above statement and understand that failure to provide sufficient detailed information may result in my application being rejected or my receiving a lower examination score. I also understand that I may not submit resumes in lieu of filling out the application or answering the Supplemental Questions. However, I may attach a resume to the application to provide additional information.
I acknowledge that I have read and understand the above information.
02
Applicants must meet all the requirements for the position they are seeking as of the closing date of the recruitment, unless otherwise specified.
Your possession of the required amount of experience will not in itself be accepted as proof of qualification for the position. Overall paid or unpaid experience must be of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of the position. It is essential that you describe fully the duties and responsibilities of each position held, specify the date of each position held (from and to, month and year), and indicate the number of hours worked per week.
Note: Calculation of experience is based on full-time, 40-hour work weeks. Part-time experience must be pro-rated. Example: Twelve months of experience at 20 hours per week is equivalent to six months of experience. In addition, hours worked in excess of 40 hours per week, per work experience, will not be credited. Example: Twelve months of experience at 60 hours per week is equivalent to one year, not one and one-half years.
I acknowledge that I have read and understand the above information.
03
Do you have a high school diploma or equivalent (GED or HiSET)?
Yes No
04
Did you graduate from an accredited college or university with an Associate's Degree or higher?
Yes No
05
Did you scan and attach a copy of your official college transcript to your application?
Yes No
06
Do you have three (3) years of clerical experience which shall have included some typing or keyboarding?
Yes No
07
If you answered "Yes" to question #6, please describe your clerical work experience which included some typing or keyboarding. Treat each change in employer or position separately. Include the following information: A.
Employer's name B.
Your job title C.
The specific dates of employment (from month/day/year to month/day/year) D.
Hours worked per week E.
Your clerical duties F.
The documents you typed (e.g. letters, forms, applications, records, etc.) G.
The percentage of time you spent performing clerical duties including some typing and keyboarding If you answered "No," enter N/A. Be specific and complete ALL questions for ALL experience you are claiming. The following are
unacceptable
responses: - See above - Refer to resume - See attached
08
Do you have a valid State of Hawai`i driver's license (Class 3) or any other valid comparable driver's license at the time of filing?
Yes No
09
If you answered "Yes" to question #8, did you scan and attach a copy of your valid driver's license to your application?
Yes No
10
Are you available for temporary not-to-exceed 89 day work?
Yes No
Required Question
$41,652.00 Annually Location :
Hilo, HI Job Type:
Temporary not to exceed 89 days Job Number:
2025-00126 Department:
Human Resources Division:
Recruitment & Examination Opening Date:
08/07/2025 Closing Date:
Continuous
Duties Summary
Performs a variety of difficult and complex clerical or routine administrative work in preparing, checking, reviewing, evaluating, and refining forms, records, and similar materials; prepares reports and maintains continuing records; may supervise others; and performs other related duties as required.
There is one (1) immediate temporary full-time vacancy not-to-exceed 89 days with the Department of Human Resources - Recruitment and Examination Division in Hilo.
This position is temporary non-civil service. Serious inquiries only. Examples of Duties
Recruitment and Examination:
Drafts and submits weekly recruitment newspaper advertisements. Enters new and amended class specifications in the electronic recruitment system, NEOGOV. Tracks and records newspaper advertisement costs. Finalizes job postings and distributes recruitment announcements to County Departments and Agencies. Updates job announcements and related current recruitment lists at the front counter as necessary. Manages social media recruitment accounts and posts job openings on for the public. Maintenance of Recruitment Records and general clerical. Prepares and/or finalize forms, documents, and correspondence. Written Examinations:
Assists staff in administering on-site written examinations. Copies written exam materials and packs examination materials for examinations. Receives and registers applicants at written examinations. Operates a motor vehicle to travel to written examinations, career fairs, etc. May make recommendations and suggest changes to policies and procedures. Information and Assistance:
Advises and assists employees, and/or the public with information regarding recruitment policies, procedures, and processes. Assists walk-in applicants with electronic application process. Prepares and compiles brochures and other general information for job fairs. Prepares training materials and handouts. Represents department at job fairs to provide information regarding the recruitment and examination process and information on available jobs which may require the operation of a motor vehicle. Manages the County of Hawai'i Jobs email. Performs other related duties. Minimum Qualification Requirements Training and Experience: A combination of education and experience substantially equivalent to:
graduation from high school, and three (3) years of clerical experience which shall have included some typing or keyboarding, and possession of a valid State of Hawai'i driver license (Class 3) or any other valid comparable driver license at the time of filing. (Scan and attach a copy of your valid driver's license to your application). Substitution of education for required clerical experience: an Associates degree or higher from an accredited college or university may be substituted for lack of the required clerical experience on a year for year basis (examples: 30 college credits can be substituted for one (1) year of the required clerical experience, an Associates degree can be substituted for two (2) years of the required clerical experience, and a baccalaureate degree or higher can be substituted for four (4) years of the required clerical experience). (Scan and attach a copy of your official college transcript to be credited for the substitution of clerical experience.)
Please read the minimum qualification requirements carefully. Be certain to list all pertinent training and experience. It is essential that the applicant describe fully the duties and responsibilities of each position held, specify the date of each position held (from and to, month and year), and indicate the number of hours worked per week.
Attach all required documentation (e.g. official transcript, professional license(s)/certification(s), DD-214, etc.) at the time of submitting your application.
Note: In-person interviews and/or further testing in Hawai'i County may be required at the discretion of the hiring department/agency. If in-person interviews and/or further testing are required, applicants who are referred to the hiring department/agency must be available to participate in person and at their own expense at that phase of the selection process.
Knowledge of: office practices and procedures; filing methods and systems; grammar, spelling, and word usage; the purposes and uses of standard office machines; principles and practices of supervision.
Ability to: type or keyboard, which applicants may be required to demonstrate by satisfactorily passing a performance exercise at the time of interview; make arithmetic computations; compare names and numbers accurately; set up and maintain records, summarize and analyze materials; prepare reports; operate standard office machines and equipment; understand, interpret, and explain laws, ordinances, regulations, and policies pertinent to the department; give and follow oral and written instructions; deal tactfully and effectively with the public and resolve complaints; supervise and work harmoniously with others.
Physical Requirements: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations.
Physical Effort Grouping: Light
Supplemental Information
Please scan and attach these supporting documents to your on-line application, if required:
an official college transcript, a valid driver's license, a temporary assignment verification, professional licenses, and/or certificates, PLEASE APPLY IMMEDIATELY AS THIS RECRUITMENT MAY CLOSE AT ANY TIME.
ELECTRONIC NOTIFICATION TO APPLICANTS: Please ensure that the email address and mobile phone number you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails and text messages or fail to check your email box or NEOGOV account INBOX in a timely manner. Checking your NEOGOV account INBOX daily is recommended and is the most secure method to check on notices sent to you. This is a new feature created by our vendor, NEOGOV.
Please add to your contact list. Open your NEOGOV account using your user name and password. In the upper right hand corner of the account is your name, and under your name, click on INBOX to view all notices sent you. The notices will appear here in the INBOX even in the event you don't receive it on your cell phone, computer, or other electronic device. This is the best way to check and view all notices sent to you.
You will receive a confirmation email upon successfully submitting your application. Failure to receive this confirmation email, indicates that your application was not submitted. Benefits of County employment
:
The County of Hawai'i offers a competitive compensation package. Your total compensation is comprised of your salary and a generous range of valuable benefits, subject to eligibility requirements.
Flexible Working Arrangements:
Options may include alternate work schedules (4-10) and flexible working hours. (Not all Departments/Agencies participate and not all positions are eligible.) Vacation:
Employees start accruing paid vacation time immediately upon hire. 14 hours are earned after a full month of service, which equals to 21 days per year, with a maximum accumulation of 90 working days. Sick Leave:
Employees start accruing paid sick leave time immediately upon hire. 14 hours are earned after a full month of service, which equals to 21 days per year, with no limitation on the amount of sick leave that may be accumulated. Holidays:
The County provides 13 paid holidays per year (plus General Election Day when applicable). Training and Development:
The County provides a variety of training and development opportunities for employees. County Tuition Reimbursement Program : Scholarship program for employees who take the initiative to advance their education and learning, subject to eligibility requirements and reimbursement limits. Public Service Loan Forgiveness (PSLF) Program:
A federal program forgiving the balance of federal student loans for individuals working in public service. For program requirements and additional information, please visit Retirement Plan:
The Employees' Retirement System is a qualified defined benefit public pension plan covered under Section 401(a) of the Internal Revenue Code. It provides retirement, disability, survivor and other benefits to all eligible full-time and part-time county employees in the State of Hawaii as well as their beneficiaries. For more information visit Deferred Compensation:
Eligible employees may participate in the Island Savings Plan (a deferred compensation plan as provided under Section 457 of the Internal Revenue Code.) This is a voluntary supplemental retirement savings plan that allows for the investment of tax-deferred contributions into a variety of investment options. Flexible Spending Plan:
Eligible employees can use pre-tax dollars to pay for their portion of insurance premiums, qualified dependent care and/or medical expenses. Health Benefit Plans:
The County of Hawai'i offers the following health benefit plans for eligible employees:
Medical Plan (HMO or PPO) Vision Plan Dental Plan Prescription Drug Plan
These benefits are administered by the Hawaii Employer-Union Health Benefits Trust Fund. For more information about current employee contribution rates and plans see the EUTF website ().
Employee Assistance Program (EAP):
The County offers a voluntary assistance program which provides its employees and their family members with free professional and confidential assistance in overcoming personal and work-related problems. Group Life Insurance:
The County provides a free life insurance policy for active employees. Credit Union Membership Other Leaves:
You may be eligible for other leaves, such as: Family Leave, Funeral Leave, Leave Sharing, Military Leave, Victims Protection Leave, Parent-Teacher Conferences, Disaster Relief, Blood Bank Donations, Donor Leave, and Jury Duty. All benefits are subject to eligibility requirements and to legislative and/or changes negotiated through collective bargaining. 01
REQUIRED SUPPLEMENTAL QUESTIONS.
The information provided to these Supplemental Questions may be used in combination with your application to determine whether you meet the minimum qualification requirements and/or your final score. Failure to provide detailed and complete information may result in your application being rejected or you receiving a lower score. Please do not submit a resume in place of completing the Supplemental Questions. Any information you submit may be verified.
When applying for this position, I understand that I must thoroughly complete the Education and Work Experience Sections of my application and the Supplemental Questions. This includes a detailed description of each position that I feel qualifies me for the job I am seeking.
I have read the above statement and understand that failure to provide sufficient detailed information may result in my application being rejected or my receiving a lower examination score. I also understand that I may not submit resumes in lieu of filling out the application or answering the Supplemental Questions. However, I may attach a resume to the application to provide additional information.
I acknowledge that I have read and understand the above information.
02
Applicants must meet all the requirements for the position they are seeking as of the closing date of the recruitment, unless otherwise specified.
Your possession of the required amount of experience will not in itself be accepted as proof of qualification for the position. Overall paid or unpaid experience must be of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of the position. It is essential that you describe fully the duties and responsibilities of each position held, specify the date of each position held (from and to, month and year), and indicate the number of hours worked per week.
Note: Calculation of experience is based on full-time, 40-hour work weeks. Part-time experience must be pro-rated. Example: Twelve months of experience at 20 hours per week is equivalent to six months of experience. In addition, hours worked in excess of 40 hours per week, per work experience, will not be credited. Example: Twelve months of experience at 60 hours per week is equivalent to one year, not one and one-half years.
I acknowledge that I have read and understand the above information.
03
Do you have a high school diploma or equivalent (GED or HiSET)?
Yes No
04
Did you graduate from an accredited college or university with an Associate's Degree or higher?
Yes No
05
Did you scan and attach a copy of your official college transcript to your application?
Yes No
06
Do you have three (3) years of clerical experience which shall have included some typing or keyboarding?
Yes No
07
If you answered "Yes" to question #6, please describe your clerical work experience which included some typing or keyboarding. Treat each change in employer or position separately. Include the following information: A.
Employer's name B.
Your job title C.
The specific dates of employment (from month/day/year to month/day/year) D.
Hours worked per week E.
Your clerical duties F.
The documents you typed (e.g. letters, forms, applications, records, etc.) G.
The percentage of time you spent performing clerical duties including some typing and keyboarding If you answered "No," enter N/A. Be specific and complete ALL questions for ALL experience you are claiming. The following are
unacceptable
responses: - See above - Refer to resume - See attached
08
Do you have a valid State of Hawai`i driver's license (Class 3) or any other valid comparable driver's license at the time of filing?
Yes No
09
If you answered "Yes" to question #8, did you scan and attach a copy of your valid driver's license to your application?
Yes No
10
Are you available for temporary not-to-exceed 89 day work?
Yes No
Required Question