StateJobsNY
Legal Assistant 1 or Trainee (NY HELPS) - Westchester
StateJobsNY, White Plains, New York, United States, 10601
Legal Assistant 1
This position is located in the Westchester Regional Office. Under the direction of an attorney, attorneys, or a Legal Assistant 2, the Legal Assistant 1 performs a variety of paralegal activities that require formal education and experience. The Legal Assistant 1 compiles and organizes files and documentation; prepares and assists in the preparation of legal documents and forms; catalogs information; updates databases or spreadsheets; and prepares correspondence and subpoenas. Specific duties include, but are not limited to, the following: When in a litigation or administrative hearing setting, the Legal Assistant 1: Performs pre-trial or pre-hearing related activities: Schedules witnesses and collects information relevant to the case. Reviews case-related materials for lines of questioning. Assembles exhibits and briefs. Assists at trials or hearings by managing the exhibits and suggesting relevant questions for the attorney to raise. Prepares and files with the courts all associated court papers as directed or authorized by the attorney. Performs service of process or arrange for service of process through an outside vendor. Calculates monies owed to the State, determines responsible parties, and locates and notifies them of the amount. Reviews administrative procedures and makes initial determinations regarding information releasable under the Freedom of Information Act. Negotiates and proposes preliminary settlements of fines as directed or authorized by the attorney. Completes routine investigative work for attorney review. Gathers complete information from a variety of sources. Provides a preliminary analysis of information to attorneys. Reviews draft legislative proposals for compliance with bill drafting requirements. Manages the flow of case-related materials: Uses Shepard's Citations or other reference sources to check the cases cited to ensure that the case law is still relevant. Maintains or oversees tracking systems, calendars, and reporting systems. Opens and closes files or cases or oversees the process of opening or closing files and cases. Performs activities related to docketing, the placement of court-related activities on the court calendar, and on the attorney's calendar. Prepares portions of briefs, affidavits, affirmations, and other motion-related papers. Answers routine questions from the public. Prepares findings of decisions and findings of fact. Prepares opinions on routine matters. Prepares reports. When located outside of a litigation or an administrative hearing setting, the Legal Assistant 1: Performs preliminary background work for routine cases or for administrative review processes. Answers routine complaints received from the public, either orally or in writing, and provides routine information regarding processes or procedures to the public. Performs other duties as assigned.
This position is located in the Westchester Regional Office. Under the direction of an attorney, attorneys, or a Legal Assistant 2, the Legal Assistant 1 performs a variety of paralegal activities that require formal education and experience. The Legal Assistant 1 compiles and organizes files and documentation; prepares and assists in the preparation of legal documents and forms; catalogs information; updates databases or spreadsheets; and prepares correspondence and subpoenas. Specific duties include, but are not limited to, the following: When in a litigation or administrative hearing setting, the Legal Assistant 1: Performs pre-trial or pre-hearing related activities: Schedules witnesses and collects information relevant to the case. Reviews case-related materials for lines of questioning. Assembles exhibits and briefs. Assists at trials or hearings by managing the exhibits and suggesting relevant questions for the attorney to raise. Prepares and files with the courts all associated court papers as directed or authorized by the attorney. Performs service of process or arrange for service of process through an outside vendor. Calculates monies owed to the State, determines responsible parties, and locates and notifies them of the amount. Reviews administrative procedures and makes initial determinations regarding information releasable under the Freedom of Information Act. Negotiates and proposes preliminary settlements of fines as directed or authorized by the attorney. Completes routine investigative work for attorney review. Gathers complete information from a variety of sources. Provides a preliminary analysis of information to attorneys. Reviews draft legislative proposals for compliance with bill drafting requirements. Manages the flow of case-related materials: Uses Shepard's Citations or other reference sources to check the cases cited to ensure that the case law is still relevant. Maintains or oversees tracking systems, calendars, and reporting systems. Opens and closes files or cases or oversees the process of opening or closing files and cases. Performs activities related to docketing, the placement of court-related activities on the court calendar, and on the attorney's calendar. Prepares portions of briefs, affidavits, affirmations, and other motion-related papers. Answers routine questions from the public. Prepares findings of decisions and findings of fact. Prepares opinions on routine matters. Prepares reports. When located outside of a litigation or an administrative hearing setting, the Legal Assistant 1: Performs preliminary background work for routine cases or for administrative review processes. Answers routine complaints received from the public, either orally or in writing, and provides routine information regarding processes or procedures to the public. Performs other duties as assigned.