State of Oklahoma
Administrative Assistant I
Agency: 345 DEPARTMENT OF TRANSPORTATION Supervisory Organization: Chief Engineer, Director of Operations, District 3/ Pauls Valley Job Posting End Date: August 23, 2025 Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Full/Part-Time: Full time Job Type: Regular Compensation: $42,100.00 - Level I Why You'll Love Working Here: Our benefits go beyond the basics, offering annual benefit allowances, a variety of health, dental, and vision plan options, paid annual and sick leave that rolls over each year, 11 paid holidays, robust retirement savings plans, and an EAP & wellness program to support you every step of the way. The benefits allowance covers up to $20,538.24 for employees and their dependents to enroll in benefits. The State offers several different medical, dental, and vision plans to better fit your needs. Including options to enroll in a Health Savings Account (HSA) or a Flexible Spending Accounts (FSA). Pathfinder Defined Contribution Plan: available to employees who began State employment after November 1st, 2015. Employer matches 6% with an employee contribution of 4.5%. Employer matches 7% with an employee contribution of 7% or above. OPERS Defined Benefit Plan: available to returning employees who were previously enrolled in OPERS. 15 days accrued annually during the first 15 years of service. 18 days accrued annually for 510 years of service. 20 days accrued annually for 1020 years of service. 25 days accrued annually for over 20 years of service. Sick leave: Accrued at 15 days per year. 11 paid holidays per year. Longevity payments are paid annually to eligible State employees with a minimum of 2 years of State service. EAP is a cooperative effort between employees and administration to help employees gain access to professional services in resolving personal problems. Job Description Basic Purpose: Positions in this job family are assigned responsibilities for providing administrative support to program areas and support functions or serve as an assistant to or provide administrative support to an administrator or an official. This may include responsibility for the administration of an agency program providing services to agency customers, maintaining various records, preparing correspondence, presentations, reports, or other materials; or performing or overseeing administrative operational functions such as bookkeeping or accounting, human resources, purchasing, contracts, or similar tasks. Typical Functions: Participates in projects as team member or team leader Develops and implements special procedures Initiates correspondence requiring knowledge of agency or program procedures and policies Develops and maintains confidential or complex files Interprets and advises internal and external customers on departmental or program rules, regulations, and laws Administers, prepares, or oversees administrative operational functions, such as preparing invoices and payments of claims, requisitions, purchase orders, bookkeeping or accounting, and other fiscal duties Represents agency, supervising official, or program area at meetings, conferences, or civic organizations Coordinates activities with internal and external customers Establishes educational and/or training programs Interviews callers, arranges appointments, and performs other office tasks and duties Utilizes advanced technological equipment and data processing equipment to provide requested information to internal and external customers; reviews coded and uncoded source documents; edits documents and reports; examines and verifies reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements, and resolves discrepancies and refers complex discrepancies to appropriate staff Trains or mentors other staff Supervises subordinate staff. This includes supervising an administrative, clerical, or technical clerical unit or staff responsible for performing a variety of duties Level Descriptor: At this level employees are assigned routine duties and responsibilities. Employees will coordinate internal and external activities of the organization or program, respond to routine inquiries in both written and oral form, perform routine fiscal duties, and complete routine customer service requests from internal and external customers. Knowledge, Skills, Abilities and Competencies: Knowledge, Skills, and Abilities required at this level include knowledge of spelling, punctuation, and business English; business mathematics; of modern office methods and procedures; the maintenance of complex records; and the major policies and procedures governing assigned programs. Ability is required to establish and maintain effective working relationships with others; perform confidential work and maintain confidentiality; interpret and complete routine matters according to agency policies and procedures; and follow oral and written instructions. Education and Experience: Education and Experience requirements at this level consist of a bachelor's degree or four years of technical clerical, administrative, secretarial, or general office work; or an equivalent combination of education and experience. Special Requirements: Some agencies may require frequent job-related travel for certain positions. Some agencies may require typing or keyboarding at a rate of 50 words per minute from printed copy. Some agencies may require a specific bachelor's degree or college hours. Some agencies may prefer a candidate with a specific bachelor's degree or college hours. Equal Opportunity Employment: The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.
Agency: 345 DEPARTMENT OF TRANSPORTATION Supervisory Organization: Chief Engineer, Director of Operations, District 3/ Pauls Valley Job Posting End Date: August 23, 2025 Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Full/Part-Time: Full time Job Type: Regular Compensation: $42,100.00 - Level I Why You'll Love Working Here: Our benefits go beyond the basics, offering annual benefit allowances, a variety of health, dental, and vision plan options, paid annual and sick leave that rolls over each year, 11 paid holidays, robust retirement savings plans, and an EAP & wellness program to support you every step of the way. The benefits allowance covers up to $20,538.24 for employees and their dependents to enroll in benefits. The State offers several different medical, dental, and vision plans to better fit your needs. Including options to enroll in a Health Savings Account (HSA) or a Flexible Spending Accounts (FSA). Pathfinder Defined Contribution Plan: available to employees who began State employment after November 1st, 2015. Employer matches 6% with an employee contribution of 4.5%. Employer matches 7% with an employee contribution of 7% or above. OPERS Defined Benefit Plan: available to returning employees who were previously enrolled in OPERS. 15 days accrued annually during the first 15 years of service. 18 days accrued annually for 510 years of service. 20 days accrued annually for 1020 years of service. 25 days accrued annually for over 20 years of service. Sick leave: Accrued at 15 days per year. 11 paid holidays per year. Longevity payments are paid annually to eligible State employees with a minimum of 2 years of State service. EAP is a cooperative effort between employees and administration to help employees gain access to professional services in resolving personal problems. Job Description Basic Purpose: Positions in this job family are assigned responsibilities for providing administrative support to program areas and support functions or serve as an assistant to or provide administrative support to an administrator or an official. This may include responsibility for the administration of an agency program providing services to agency customers, maintaining various records, preparing correspondence, presentations, reports, or other materials; or performing or overseeing administrative operational functions such as bookkeeping or accounting, human resources, purchasing, contracts, or similar tasks. Typical Functions: Participates in projects as team member or team leader Develops and implements special procedures Initiates correspondence requiring knowledge of agency or program procedures and policies Develops and maintains confidential or complex files Interprets and advises internal and external customers on departmental or program rules, regulations, and laws Administers, prepares, or oversees administrative operational functions, such as preparing invoices and payments of claims, requisitions, purchase orders, bookkeeping or accounting, and other fiscal duties Represents agency, supervising official, or program area at meetings, conferences, or civic organizations Coordinates activities with internal and external customers Establishes educational and/or training programs Interviews callers, arranges appointments, and performs other office tasks and duties Utilizes advanced technological equipment and data processing equipment to provide requested information to internal and external customers; reviews coded and uncoded source documents; edits documents and reports; examines and verifies reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements, and resolves discrepancies and refers complex discrepancies to appropriate staff Trains or mentors other staff Supervises subordinate staff. This includes supervising an administrative, clerical, or technical clerical unit or staff responsible for performing a variety of duties Level Descriptor: At this level employees are assigned routine duties and responsibilities. Employees will coordinate internal and external activities of the organization or program, respond to routine inquiries in both written and oral form, perform routine fiscal duties, and complete routine customer service requests from internal and external customers. Knowledge, Skills, Abilities and Competencies: Knowledge, Skills, and Abilities required at this level include knowledge of spelling, punctuation, and business English; business mathematics; of modern office methods and procedures; the maintenance of complex records; and the major policies and procedures governing assigned programs. Ability is required to establish and maintain effective working relationships with others; perform confidential work and maintain confidentiality; interpret and complete routine matters according to agency policies and procedures; and follow oral and written instructions. Education and Experience: Education and Experience requirements at this level consist of a bachelor's degree or four years of technical clerical, administrative, secretarial, or general office work; or an equivalent combination of education and experience. Special Requirements: Some agencies may require frequent job-related travel for certain positions. Some agencies may require typing or keyboarding at a rate of 50 words per minute from printed copy. Some agencies may require a specific bachelor's degree or college hours. Some agencies may prefer a candidate with a specific bachelor's degree or college hours. Equal Opportunity Employment: The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.